Good Day DACers -
I hope you are enjoying the snow and are safe in your travels around
campus this morning. It is slick out there.
In preparation for our Thursday meeting (3-5 PM - Jost) I am asking
you to think about our current use policy (attached for your
reference) and a few, but important, questions that have surfaced in
our first semester of operation. This will be the focus of our
discussion. I also hope to present some use data from a sample 6
weeks from the fall semester. As we strive for building equilibrium,
the data becomes an important measurement.
What should be considered before we "bump" (or ask someone to
relocate) an event?
What additions might we add to the "protected" dates on the current
We have had a few concerns voiced about the use the Livak Fireplace
for receptions following a meeting or program. The concerns have
centered around public access to food prior to the reception and the
use of the space by visitors (reading, sleeping, talking, etc.) while
the reception is process. Since this is a public area that provides
access to the western end of the 4th floor, what ideas do you have to
alleviate the problem? Also, if the Livak Fireplace Lounge remains
open to the public, what are your thoughts on alcohol as part of the
Do we need to adjust the access dates to the building (as per
policy)? It currently reads that UVM non-student units have ready
access at all times prior to 5 pm. To schedule time after 5 PM, non-
students have to wait for either April 1 or November 1.
We have had some conflicts arise around non-student events ending
with not enough time for a student program to set-up. We have also
had some of the same conflicts between student programs. Beyond
having the Operations folks do the best they can to accommodate the
ending/set-up times, should we set any new parameters?
We have had some crowd control issues for a few events on the 4th
floor. We are moving to "block book" some events as an operational/
security strategy (requiring managed access to the 4th floor through
the main stairway). We anticipate this being required from an
operational perspective a few times a semester for evening/late night
programs. We also know that it has surfaced a few times for other
events (to limit public access to the 4th floor). What are you
thoughts on this dynamic?
We also have had a few requests for program to extend after the
stated building operating hours. Do you see any issues to consider
beyond the challenge to the Operations Office in securing the
building later and the billing of the program sponsor for extra
support service time?
Thanks. See you Thursday.
Director of Student Life and the
Dudley H. Davis Center
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