Bills are paid based on a warrant approved by the selectboard; therefore,
you cannot sign and pay bills until the selectboard has approved payment.
We do pay payroll before the warrants are signed per permission of the
selectboard.  What would happen if you signed a check and mailed it and the
board did not want to pay it?  We also have a purchase order system whereas
any purchases of $500 to $1999 must be approved first by the Town
Administrator before purchases are made.  $2000 or over must be approved by
the Selectboard.

Velma E. Plouffe
Town Clerk
203 Bridge Street
PO Box 285
Richmond, VT 05477
P (802) 434-2221
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----- Original Message -----
From: "Sherrill Gould" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, May 15, 2003 8:15 AM
Subject: Check Warrants


> Hope someone can help.  For many years Windsor has printed, signed and
mailed
> A/P checks then sent the warrant to the selectboard for signature at their
> next meeting, by vote of a prior board.  Our current board is now
requesting
> the warrant before checks are signed.  We would really like some input as
to
> how other towns handle this.  Do you ever sign and mail a check without
the
> board's signature and if so, how do you determine when you can and when
you
> can't? Do you have a written policy regarding any of this?  Any other
> information would be appreciated.  Thanks
> Sherrill, Town Treasurer