Hi Cheryl,
I agreed with most of your replies that it is a pain to make and fax the tax
bills.  I do not charge for either service for this because I feel people have
already paid enough in taxes.  Hopefully next year people will realize that they
need to keep a copy of their tax bill.  But for next year I am thinking of
enclosing a notice on "hot pink" paper for people to keep their tax bill and
maybe sending 2 copies to the taxpayer eventhough it would be more expensive for
the town to print extra copies.  Nancy

"Lindberg, Cheryl" wrote:

> Treasurers of Vermont
>
> I am requesting information on the subject of copying tax bills. After all
> the time and money spent preparing and issuing the original tax bill, I am
> discouraged at how many requests I receive for additional copies due to lack
> of careful filing or mailing the original to a bank because of an escrow
> arrangement, when they could keep the original and mail a copy to the bank.
> On demand requests are difficult to ignore and often the way I receive
> requests for copies.  To accommodate the taxpayer, but discourage sloppy
> filing, I insist on the taxpayer (or tax preparer) stopping in and paying
> the statutory 4 cents and picking up the copy.  I do not fax or mail copies,
> as that is additional cost to the Town, over and above the initial
> preparation and mailing.
>
> Ironically, if a taxpayer comes in with a tax bill and wishes us to make a
> copy on our photocopier, the Town Clerk charges 20 cents for that copy!!!
>
> I would appreciate knowing if:
>
> 1.  you charge the statutory 4 cents for a copy
> 2.  you have been authorized to charge more than the 4 cents and how you
>         received that authorization
> 3.  you copy tax bills on demand or require a day or two to respond
>
> Thank you for your answers and any additional comments you wish to make.