This fall we added a 14' x 20' vault to our town office building with some  
other minor office renovations.  Conklin Assoc. out of Hyde Park  were our 
contractors and Jay Caroli was the architect.  The vault has  radiant heat 
which is nice as I hear some vaults have little or no heat. We  purchased 
some roller & regular shelving from Marrotti.  Approx.  cost not including 
vault door was around $75,000.  You are welcome to  come visit anytime.         
 
 
In a message dated 1/5/2011 9:51:58 A.M. Eastern Standard Time,  
[log in to unmask] writes:

We built an addition on our office about 12 years ago,  doubling its size 
and quadrupling the size of the vault.  The big pluses  are - instead of 
desks we installed formica counters all around the office at  desk height with 
file cabinets and such underneath for drawer space.   this saved money on 
furniture, gives us lots of space to spread out and gives  a uniform look to 
the space.  I do wish I one space where I could stand  at the counter rather 
than reaching across my desk area but usually I just get  up an walk around 
if Ihave to talk with someone about paperwork for a long  time.  We added a 
pretty good-sized airlock entry way and have installed  peg board with 
holders for all those pamphlets and info hand outs we  get.  In the vault we got 
heavy duty metal shelving from a local hardware  store on special order.  And 
we use roller shelving.  While all this  was going on I had a portable 
office in the school.  The card index was  there with my computer and such.  
Every morning I came to the office and  took the most recent land record books 
up to the school along with two bins  with dog license and vital record 
forms; then I brought them back each  afternoon.  The public was very 
understanding about having to make  requests for docs out of the older books.  I was 
not comfortable moving  everything out of the vault for insecure storage 
during the construction  process.  They built the addition to the vault around 
the old one and  then there was one horrendous day when we took everything 
out, covered it with  plastic, and they cut through the wall with a concrete 
saw making the worst  mess you can imagine.  But we got it all cleaned up and 
moved all the  records back.  I very strongly recommend that you build a 
vault that  looks too big for now.  The space fills up quickly and, as it is 
the most  expensive part of the process, it is worth doing it only  once.
But moving might actually be easier.  I think it  would be acceptable to 
close for a week, with lots of prior notice, and just  do the move all at once.

----- Original Message ----- 
From:  _Town of Hardwick_ (mailto:[log in to unmask])  
To: [log in to unmask] (mailto:[log in to unmask])  
Sent: Tuesday, January 04, 2011 2:59  PM
Subject: Town office  renovations???



Afternoon Everyone: 
The Town of Hardwick has begun the process of looking to  relocate our Town 
Offices from the current location at the Memorial Building  to the larger 
space that used to house the Hardwick Health Center. I have  been given the 
task of gathering information for the process of moving the  Town Clerk’s 
Office.  I would  really appreciate hearing from any of you that have been 
through this  process. All feedback would be appreciated, but anyone who can 
offer  information on the questions below, that would be great.  
Did you do a full move or just a remodel? 
Did you have to construct a new vault? If so who did you use  for the 
construction? 
If  you constructed a new vault would you mind sharing what the cost was? 
(We  are thinking about taking the vault doors we have here with us to the 
new  location, anyone try such a task?) 
How did you facilitate the move, close down or move over  weekends? 
Any suggestions on things you have that you can’t live without?  We are 
looking for ideas on new shelving or other items to make the office  the most 
productive.  
Would anyone be willing to allow us to visit your new offices?  We are 
thinking of taking some pictures to get ideas for the architect.   
Thank you in advance for all help you can offer.  
Alberta Miller
Hardwick Town Clerk
P.O.  Box 523
Hardwick, Vermont 05843
802-472-5971 Phone
802-472-3793  Fax
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