In Marshfield we enter the bills/checks into the computer, dated the day
after the Selectboard meeting, and print a report.  After the Selectboard
signs the warrant, we print the checks.  That works most of the time but
there are always a few things that come up between meetings that can't
wait.  I prepare a separate warrant for those, and have it signed after the
fact.  I only use that procedure when I have to, like when I run out of
postage stamps between meetings, or if the vendor offers a substantial
discount for prompt payment, and then only if the department head has
signed the invoice.  I don't have a written policy but I my rule is that I
only do it if I am willing to take responsibility if the Selectboard
decides they don't want to approve that invoice.

We do print payroll checks and then have the warrant signed later.  We pay
employees weekly, and the Board only meets twice each month.  We have never
addressed that issue.

-Bobbi in Marshfield.


At 08:15 AM 5/15/2003 -0400, you wrote:
>Hope someone can help.  For many years Windsor has printed, signed and mailed
>A/P checks then sent the warrant to the selectboard for signature at their
>next meeting, by vote of a prior board.  Our current board is now requesting
>the warrant before checks are signed.  We would really like some input as to
>how other towns handle this.  Do you ever sign and mail a check without the
>board's signature and if so, how do you determine when you can and when you
>can't? Do you have a written policy regarding any of this?  Any other
>information would be appreciated.  Thanks
>Sherrill, Town Treasurer