I agree with Gail. I have been in plenty of hot water for refusing to
record a deed that was missing a survey. I shudder to imaging the rantings
that I will hear from any attorney whose deed gets returned because they
used the wrong form. Why can't the tax department enforce their own
policies? Or at least give us clear, concise guidelines about what
constitutes a 'complete' form. On one occasion when I did not receive any
PTR for a transaction, I called the tax department and was advised to
record the deed anyway and let them worry about it. Will they back us up if
we refuse a deed under the new policy?
At 08:12 AM 08/31/2000 -0400, you wrote:
>Does this mean we are to become employees of the tax department? It used to
>be the clerk's job was to make sure a PTR was filed and the tax dept.'s job
>to make sure it was correct. What liabilities are we as clerks assuming? I
>think there needs to be some discussion prior to our accepting this
>>My reason for testing was due to my inability to send anything to this
>>venue!! Mr. Brownell was kind enough to explain how to accomplish this
>>(once again!) and here I am, trying to recreate my thoughts of 2 days ago
>>when I originally had them!!!
>>They had to do with PTR's. Since we are in the early stages of the switch
>>to new ones, I wondered 2 things: 1) Would Mr. Merrimam, or someone from VT
>>Dept of Taxes, be willing to describe for us, as clerks, in writing, what a
>>"complete" PTR is, i.e., what is the Dept of Taxes going to accept/what
>>would prompt them to return one to us and 2) if now might be a real good
>>time to send letters/put up notices in your offices to let attorneys know
>>that we will no longer be accepting incomplete ones and that the whole
>>packet will be sent back, UNRECORDED, if it isn't complete.
>>Unless I have completely lost my mind, I seem to remember the VT Dept of
>>Taxes saying that they were going to be more particular about the
>>completeness of the PTR's we send along to them once the new forms came out.
>>With the new information requested, it sure would be helpful if the Dept
>>could help us.
>>Any other thoughts?