Nick, you should look at https://foresight.xfanatical.com/.  It can be used
to set up auto-expiration, or in our case we use it to set the forced 2fa
date for new employees.

On Fri, Sep 26, 2025 at 11:16 AM Nick Gottier <[log in to unmask]> wrote:

> We give all substitutes an email account.
>
> HR lets us know when new subs are hired. They are supposed to let us know
> when subs fall off as well but I also use Google custom schemas to denote
> subs (among many other roles) and populate a dynamic group that can easily
> be audited and cleaned periodically.
>
> For what it's worth, we also give a myriad of people that are not directly
> employed by us email accounts. Really anyone interacting with student data
> or that needs to use a device on our network. Even just lately we've been
> creating accounts for folks at other private schools in the area that need
> to access our EdDoc as many of those private schools don't enforce 2FA on
> their staff accounts. That way we can be sure the email account is
> protected with 2FA and, since we enforce single sign-on with EdDoc, that
> account is protected as well.
>
> We manage all that non-employee stuff with a spreadsheet and a script that
> sends out email notifications based on dates in a column. Every external
> user has to have an end date and a designated liaison within our district.
> The liaison has to follow up or the accounts get closed. If it's someone
> that needs an account for the longer term, we require yearly follow ups
> with the liaison within our district to affirm that they need the account
> for the upcoming year. This process covers any external users that need
> email accounts, devices, key card access, snow day alerts, all that jazz.
>
> On Fri, Sep 26, 2025 at 11:02 AM Tim White <[log in to unmask]> wrote:
>
>> I should clarify that they are give a generic account like "
>> [log in to unmask]" and that that account is reused.
>>
>> Tim
>>
>> Tim White (he/him)
>>
>> *Director of Technology*Addison Northwest School District
>> Suite B100
>> 11 Main St
>> Vergennes, Vt. 05491
>> 802-870-8912
>>
>>
>> On Fri, Sep 26, 2025 at 10:49 AM Tim White <[log in to unmask]> wrote:
>>
>>> I create one sub account for each of our schools. This gives the regular
>>> teachers a place to forward information and I think also a way to share
>>> Google Classroom. Sometimes it's just used to share Google Drive files.
>>>
>>> Tim
>>>
>>> Tim White (he/him)
>>>
>>> *Director of Technology*Addison Northwest School District
>>> Suite B100
>>> 11 Main St
>>> Vergennes, Vt. 05491
>>> 802-870-8912
>>>
>>>
>>> On Fri, Sep 26, 2025 at 10:44 AM Bjorn Behrendt <
>>> [log in to unmask]> wrote:
>>>
>>>> I am curious, do you give (non-long term) substitute teachers school
>>>> email accounts?
>>>>
>>>> --
>>>> *Bjorn Behrendt M.Ed *
>>>> MRUUSD: Director of Technology, Data, and Innovation
>>>> 802.786.3998 x 296
>>>> Schedule a time to meet <https://calendly.com/bbehrendt/officehours>
>>>>
>>>> *"Thank you & Never Stop Learning" *
>>>> * <https://calendly.com/bbehrendt/office-hours>*
>>>>
>>>> -----------------------------------------------------------------------
>>>>
>>>> Search <http://list.uvm.edu/archives/school-it.html> the SCHOOL-IT
>>>> Archive
>>>>
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>>>> Subscription to SCHOOL-IT
>>>>
>>> -----------------------------------------------------------------------
>>
>> Search <http://list.uvm.edu/archives/school-it.html> the SCHOOL-IT
>> Archive
>>
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>> Subscription to SCHOOL-IT
>>
> -----------------------------------------------------------------------
>
> Search <http://list.uvm.edu/archives/school-it.html> the SCHOOL-IT Archive
>
> Manage <http://list.uvm.edu/cgi-bin/wa?SUBED1=SCHOOL-IT&A=1> your
> Subscription to SCHOOL-IT
>


-- 
*Bjorn Behrendt M.Ed *
MRUUSD: Director of Technology, Data, and Innovation
802.786.3998 x 296
Schedule a time to meet <https://calendly.com/bbehrendt/officehours>

*"Thank you & Never Stop Learning" *
* <https://calendly.com/bbehrendt/office-hours>*