What we learned.   Our librarians all have school coordinator rights as
they will be doing all the makeups.   Originally the plan was for them to
help move students between proctor groups, but we found out it was easier
than that.   Basically any TC can open any proctor group and reseat and
approve students.   So my librarians are going into the proctor groups and
just opening each one that they need in a new tab.

People doing makeups with TC rights.

   1. Log into vt.adamexam.com
   2. Click administrations
   3. find the grade and test corresponding to your students (you may have
   more than one, that is fine.)
   4. Next to Proctors click "View"  => This will show you all the proctors
   groups that are testing.
   5. Right-click the "proctor" for the student you are helping with
   makeups,
   6. Click open in new tab
   7. Repeat this so you have all the tabs open corresponding to the
   students you are helping with makups.
   8. From here you as Test Coordinators can approve and reseat students.


On Thu, Apr 20, 2023 at 10:44 AM Kim Gawor <
[log in to unmask]> wrote:

> Hi Karen,
>
> This is what we've been doing based on our learning and experimentation:
> At the end of testing, Proctors are Reseating students who will need to
> continue their testing that day or the next, for example. After the Proctor
> refreshes their dashboard and the test Health shows the student as Exited,
> the Proctor reseats any student not done with testing. In our test, we
> found that reseating held until as much as the next day and maybe longer.
> This means for day 2 of testing the Proctor did not need to start the
> session by reseating students first. This also means if the student was
> needing extra testing time on the same or different day, they could easily
> be moved into a new Proctor Group. For this new Proctor Group to be
> created, the new Proctor goes back and uses the original test code for the
> grade level and content area from the Administration Card; this is what
> ensures that the student ends up back in the test they started.
>
> I did learn that the Test Codes for Proctor Groups may expire as that
> seems like it happened today in a situation where one Proctor had two
> test codes that she has been reusing for make-up tests. She has opened them
> several days in a row when she has been holding make-up sessions with
> students. This morning they didn't work. We thought that maybe the Proctor
> Group expired. We created new proctor groups for those tests and that
> seemed to fix things. I sent a ticket to the VT Service Center to confirm
> the Test Codes do expire and in X number of days and can share that here
> once I hear back from them.
>
> I have been trying to document testing tips and tricks
> <https://docs.google.com/document/d/1M_PwOJtyEmptvpPnk2QM_Ly40bBPjIOm8Bvf36_b4t8/edit?usp=sharing>
> that we're learning. Has anyone got anything they would add and has anyone
> had any word on a way to eliminate the Test Launch Error from occurring on
> the first day of testing? I've sent this error, a Log File from a student's
> device and a photo of the error to Pearson Support and have not gotten an
> update as of yet, which I will be checking back in about today. If at all
> possible, I want to prevent this error from occurring as when it does it
> impacts over 50% of our testers' devices on day 1 of testing.
>
> Good luck!
>
> Kim
>
> On Thu, Apr 20, 2023 at 10:35 AM Eric Hall <
> [log in to unmask]> wrote:
>
>> Karen -
>>
>> The biggest change from SBAC is what you indicate: every test and grade
>> level must be proctored separately so you would need *six* proctoring
>> sessions for those makeups (ELA & Math, each for 3 grades.) One thing we
>> did (although we only test grade 9) was to have kids finish each section
>> before moving on, despite our "schedule." That way most kids finished most
>> of the first 3 sessions by the time we got to session #4 and kids who moved
>> slowly only had to finish the last section. Per other messages here, all
>> students would need to be reseated in order to continue where they left off.
>>
>> I hope this helps,
>>
>> *Eric Hall (**He/Him/His)*
>> *Technology Integration Specialist*
>> *Mount Mansfield Union High School*
>>
>> *No trees were injured in the creation of this message, but a significant
>> number of electrons were inconvenienced.*
>>
>>
>> On Fri, Apr 14, 2023 at 3:50 PM Karen McCalla <
>> [log in to unmask]> wrote:
>>
>>> Hi all,
>>>
>>> My school has not yet started testing, but we fully expect to encounter
>>> many issues.  I'm trying to get ahead of the curve to plan how makeups will
>>> work.  For those of you who have already started testing, any insights on
>>> makeup processes that have worked? SBAC was a lot more flexible, so that I
>>> could have kids in multiple tests and grade levels in the same makeup
>>> session, something that is not easily accomplished in VTCAP (I know that I
>>> can have multiple tabs, but just ugh).  I'm looking for any workflows that
>>> have been successful for you.
>>>
>>> We're on break this upcoming week, and start testing on 4/26, so I have
>>> a little time to make sure we're planning as well as we can (given the
>>> large quantity of unknowns).
>>>
>>> Current plan includes testing students in proctor groups 4/26 for ELA
>>> section 1 and 4/27 for section 2 for grades 7, 8 and 9. I've asked that
>>> students who don't finish the section within the time we've allowed be sent
>>> to me in the Library to finish so that they can start the next day with the
>>> rest of the group. Any advice you can provide?
>>>
>>> Thanks!
>>>
>>>
>>> 2022 Vermont Teacher of the Year
>>>
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>
> --
>
> *Kim Fiske Gawor*
>
> *Educational Assessment Manager*
>
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