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February 2023

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Subject:
From:
Lana Metayer <[log in to unmask]>
Reply To:
Sponsored Project Administration News <[log in to unmask]>
Date:
Thu, 9 Feb 2023 20:41:20 +0000
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Good afternoon,

Sponsored Project Administration has several exciting employment opportunities for the role of a Unit Pre-Award Administrator!  The desired candidates will have excellent communication, analytical, and organizational skills, enjoy working in a fast-paced environment, be able to successfully manage proposal submission deadlines, and have a knack for navigating various electronic research administration platforms.

SPA is a team of experts who work with UVM researchers in all aspects of the grant lifecycle, from proposal development and submission to project closeout.  We provide our staff with flexible and supportive work environment, professional development opportunities, extensive onboarding and ongoing training.  We value work-life balance and are dedicated to helping each member of our team to meet their career goals!

The positions will be supporting pre-award functions within the College of Nursing and Health Sciences (1 FTE), College of Arts and Sciences (2 FTEs), and College of Education and Social Services (1 FTE).  The position description is below along with the links to the UVM job website.

All interested candidate are encouraged to apply!  Please help us spread the word!

Thank you,
Lana


https://www.uvmjobs.com/postings/60465
https://www.uvmjobs.com/postings/60669
https://www.uvmjobs.com/postings/58781


Position Summary

Conduct pre-award sponsored research activities required for the submission, and acceptance of sponsored activities in assigned departments. Provide assistance to principal investigators (PIs) for tasks related to submission of sponsored proposals and award administration. Partner with SPA's Research Administrators (RAs) to interpret sponsor regulations and University policies for PIs and serve as primary information resource for college research administration procedures. Partner with RAs to deliver and lead training initiatives. Participate in on-boarding PIs with respect to their roles and responsibilities in managing sponsored projects.

Proposal Development and Submission

Create accounts, maintain, and learn appropriate electronic research administration (ERA) systems within UVM and sponsor sites as appropriate for proposal submission and award administration.


  *   Track and communicate proposal plans, deadlines, and requests for proposals, as needed; partner with PIs to interpret guidelines or resolve issues.
  *   Identify and obtain from the sponsoring agency specified guidelines, for example: target amounts, start date and performance period, and budgetary specifications.
  *   Analyze data to provide in proposals, such as bio sketches, effort commitment and assemble as needed.
  *   Review routine and complex proposals to ensure submission package policies, procedures and compliance are met; if University terms are not met refer to appropriate RA.
  *   Serve as liaison related to proposals and submittal processes; ensure internal review process has been completed.
  *   Maintain up-to-date database and documentation of proposal correspondence and all relevant documents.
  *   Ensure timely submission of proposals.

Award Administration and Acceptance


  *   Assist with submission of post-proposal materials such as just-in-time (JIT) and revision of budgets and/or scopes of work, any requirement of the sponsor for potential funding.
  *   Maintain ongoing communications regarding grant/contract administration with the PI, unit administrators, and college administration.
  *   Work with department leadership and/or PI to allocate academic year or summer effort to an award.
  *   With acceptance of potential award, assist College administration in assessing the financial risk associated with need for an advance account.
  *   Collaborate with principal investigators and RA to draft and submit communications to sponsors.
  *   Complete data collection form in collaboration with PI and cross-campus colleagues.
  *   Communicate and resolve any outstanding issues in collaboration with the PI and/or cross-campus departments.
  *   Review sponsor regulations as outlined in award documents and coordinate with PIs to ensure compliance with sponsor specific terms and conditions.


Lana Metayer, M.S., CFRA | Director | Signing Official
University of Vermont
Sponsored Project Administration
217 Waterman | 85 South Prospect Street
Burlington, VT 05405-0160
P: 802-656-1457 | [log in to unmask]<mailto:[log in to unmask]> | www.uvm.edu/spa/<http://www.uvm.edu/spa/>


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