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IT-DISCUSS  June 2000

IT-DISCUSS June 2000

Subject:

(PowerPoint) Using Hyperlinks in Presentations

From:

Geoffrey Duke <[log in to unmask]>

Reply-To:

Departmental Technology Coordinators <[log in to unmask]>

Date:

Mon, 26 Jun 2000 08:50:22 -0400

Content-Type:

TEXT/PLAIN

Parts/Attachments:

Parts/Attachments

TEXT/PLAIN (157 lines)

Still more from Woody's Office for Mere Mortals. This is the last piece
for today.

--Geoff

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
  8. USING HYPERLINKS IN PRESENTATIONS
  Hyperlinks are pointers to other files, objects, or
  locations. They are used to quickly jump from one place to
  another. If you use the Internet or an intranet, you've
  seen and probably used hyperlinks colored and underlined
  text. But did you know that in PowerPoint, you can create a
  hyperlink that is attached to a slide object? The object
  can be a picture clip, a text box, an AutoShape, or even a
  placeholder object such as a graphic chart or table.

  You can use a hyperlink in a presentation to go to a
  variety of places:

  - To another slide in the current presentation.

  - To a different presentation.

  - To a Custom Show.

  - To a file in a different program, such as a Microsoft
    Word document or a Microsoft Excel spreadsheet.

  - To an Internet or intranet site.

  - To an email address.

  Typically, hyperlinks are one-way trips. You may need to
  create another hyperlink to return to the original slide.
  Only the Custom Shows have a built-in "round-trip" option
  to run the show and return to the slide from which the show
  was launched from.

  TYPES OF HYPERLINKS - TEXT AND OBJECT
  You can create two types of hyperlinks: text hyperlinks and
  object hyperlinks. Text hyperlinks are one or more words in
  a slide that are used to jump to the hyperlink destination.

  Text hyperlinks are underlined and displayed in a special
  color. The hyperlink color is determined by the color
  scheme associated with the Design Template applied to the
  presentation. The text color changes after you click a
  hyperlink, indicating you have viewed the hyperlink.

  Object hyperlinks are objects in a slide that are used to
  jump to the hyperlink destination.  Object hyperlinks are
  created using objects such as shapes, picture clips,
  charts, or tables. They do not have special markings or
  colors.

  Before you create a hyperlink, it's important that you
  decide which typeyou plan to use. Generally, text
  hyperlinks are used for online or self-running
  presentations, or to show the audience explicitly the
  hyperlink you are accessing. Object hyperlinks are more
  common in presentations that you control, because they
  provide a subtle place to hide a hyperlink. The audience
  usually isn't aware you are using hyperlinks.

  In another issue of WOW-MM well discuss how to create the
  different types of hyperlinks. For now, let's focus on ways
  to incorporate hyperlinks into a Custom Show.


~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
  9. CREATING HYPERLINKS TO SLIDES OR CUSTOM SHOWS
  To create a hyperlink, you must first do one of the following:

  - Select a word or phrase. This can be text selected in a
    placeholder (slide title or bulleted list), text selected
    in a text box, or text selected in a shape. The hyperlink
    is attached to the selected text.

  - Click inside a text object, but don't select any text.
    The flashing cursor must appear in the text object. The
    hyperlink inserts text at the point of the flashing
    cursor. The inserted text identifies the hyperlink
    destination.

  - Select an object. Including shapes, picture clips,
    charts, tables, or text boxes. This does not include text
    placeholders such as slide titles and bulleted lists. The
    hyperlink is attached to the object.

  Regardless of the type of hyperlink you create, hyperlinks
  are active only when you run a slide show.

  NAVIGATING THE INSERT HYPERLINK DIALOG BOX
  After you have decided which type of hyperlink to create,
  you need to access the Insert Hyperlink dialog box and
  identify the hyperlink destination. Click the Insert
  Hyperlink button on the Standard toolbar, or choose Insert,
  Hyperlink from the menu bar to access the Insert Hyperlink
  dialog box.

  The left side of the dialog box contains four Link To
  choices, representing the destinations you can select from
  for your hyperlink. To create a hyperlink to another slide
  in the current presentation or to a Custom Show in the
  current presentation, follow these steps:

  1. Click the Place in This Document option on the left side
     of the Insert Hyperlink dialog box; the dialog box
     displays the changes. Expand the Slide Titles and Custom
     Shows lists by clicking the plus (+) sign.

  2. Click one of the destinations in the Select a Place in
     This Document list. Use the Slide Preview window to
     verify you've selected the correct slide. If you select
     a Custom Show, the Show and Return option becomes
     active. This option runs the Custom Show and returns to
     the current slide. If you don't check this option, when
     the Custom Show has concluded, the slide show ends.

  3. After you've selected the file or site, click OK to
     create the hyperlink.

  REMOVING A HYPERLINK
  If you want to remove a hyperlink from a slide, you must
  first select the text or object representing the hyperlink.
  Then click the Insert Hyperlink button on the Standard
  toolbar, or choose Insert, Hyperlink from the menu bar to
  access the Edit Hyperlink dialog box.

  NOTE: If you select only part of the hyperlink text, you
  will just be removing the hyperlink from that portion of
  the text. You must select all the hyperlink text to remove
  the hyperlink completely.

  Click the Remove Link button and click OK to remove the
  link from the slide.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

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  http://www.woodyswatch.com/wowmm/

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  BACK ISSUES:
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  WOODY's OFFICE FOR MERE MORTALS - Copyright 2000 ISSN 1443-7252
  Pinecliffe International, Laura Stewart and Peter Deegan.
  All rights reserved.

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