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IT-DISCUSS  June 2000

IT-DISCUSS June 2000

Subject:

(PowerPoint) Working with Custom Shows

From:

Geoffrey Duke <[log in to unmask]>

Reply-To:

Departmental Technology Coordinators <[log in to unmask]>

Date:

Mon, 26 Jun 2000 08:49:28 -0400

Content-Type:

TEXT/PLAIN

Parts/Attachments:

Parts/Attachments

TEXT/PLAIN (133 lines)

More from Woody's Office for Mere Mortals, with still more to come!

--Geoff

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
  7. WORKING WITH CUSTOM SHOWS
  If you have to tailor a presentation for different
  audiences, then Custom Shows is the feature for you. Think
  of Custom Shows as versions of the same presentation for
  different audiences --  without having to create separate
  files.

  Custom Shows can be built based on target audience or based
  on discussion topic. For example, you can give an overview
  presentation to one audience and a detailed version of the
  same presentation to another audience. Or, if your
  presentation includes slides devoted to three specific
  topics, you can create Custom Shows for each topic while
  still having the full presentation when you need it.

  The basic premise is that all the slides are contained in
  one presentation. Custom Shows are merely lists of slides
  that you want to show a particular audience. In other
  words, if you have an existing presentation that contains
  50 slides, but for a particular audience you only need
  slides 1-23, 27, 32-35, and 40-50. You don't have to copy
  these slides from the existing presentation into a new,
  separate presentation. Instead you can create a Custom Show
  that is attached to the existing presentation.

  CREATING AND MODIFYING CUSTOM SHOWS
  When creating a Custom Show you should include every slide
  you want to use. To create a Custom Show, follow these
  steps:

  1. Click New to start a new Custom Show. The Define Custom
     Show dialog box appears.

  NOTE: The slide titles are used to identify each slide. If
  all your slide titles start with your company name, it will
  be difficult to distinguish one slide from another. Try to
  avoid doing this. If you must put a standard title on each
  slide, try to add a second line to the title (perhaps in a
  smaller font) that identifies the topic of the slide.

  2. At the top of the dialog box is the Slide Show Name text
     box. Type an appropriate name for this Custom Show. The
     maximum length for a name is 30 characters.

  3. On the left side of the dialog box is a list of the
     titles of each slide in the current presentation.
     Double-click each slide you want to be part of the
     Custom Show. The slide titles are copied to the right
     side of the dialog box.

  4. You can select a group of slides at once. If the slides
     are consecutive, click the first slide, hold down the
     Shift key, and click the last slide. If the slides are
     not consecutive, click the first slide, hold down the
     Ctrl key and click each slide title. Then click the Add
     button to copy the names to the Slides In Custom Show
     text box.

  5. To reorder the slides in the Custom Show, select the
     slide you want to move and click the up- or down-arrow
     button to move the slide in the list. You cannot select
     multiple slides in the Slides In Custom Show list. You
     must move the slides one at a time.

  6. After you have copied the slide titles and ordered the
     list, click OK.

  The Custom Shows dialog box appears again. To preview a
  Custom Show, select the name and click Show. Other buttons
  in the dialog box include:

  - Edit. Displays the Define Custom Show dialog box. You can
    add, remove, or reorder the slides flagged for a Custom
    Show.

  - Remove. Deletes a Custom Show. Only the list of slides
    for the Custom Show is deleted, not the actual slides.

  - Copy. You can copy an existing Custom Show to use as a
    starting point for a new Custom Show.

  RUNNING A CUSTOM SHOW
  Now that the Custom Show has been created, you can run the
  show by choosing Slide Show, Set Up Show. In the Set Up
  Show dialog box, click the Custom Show drop-down arrow and
  select the Custom Show you want to use.

  Click OK; the dialog box closes. Then click the Slide Show
  button to run the show.

  CAUTION: It's a good idea to change the Set Up Show option
  back to All after you are finished with the Custom Show.
  Otherwise, each time you attempt to run the presentation,
  only the slides in the marked Custom Show will be
  displayed.

  Custom Shows can also be launched from within a
  presentation as a hyperlink. Using Action Settings, Action
  Buttons, and hyperlinks, you can create a presentation that
  will run any number of Custom Shows you've created.


~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

... more on hyperlinks in the next installment.

--Geoff

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

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  WOODY's OFFICE FOR MERE MORTALS - Copyright 2000 ISSN 1443-7252
  Pinecliffe International, Laura Stewart and Peter Deegan.
  All rights reserved.

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