More from Woody's Office for Mere Mortals, with still more to come!
7. WORKING WITH CUSTOM SHOWS
If you have to tailor a presentation for different
audiences, then Custom Shows is the feature for you. Think
of Custom Shows as versions of the same presentation for
different audiences -- without having to create separate
Custom Shows can be built based on target audience or based
on discussion topic. For example, you can give an overview
presentation to one audience and a detailed version of the
same presentation to another audience. Or, if your
presentation includes slides devoted to three specific
topics, you can create Custom Shows for each topic while
still having the full presentation when you need it.
The basic premise is that all the slides are contained in
one presentation. Custom Shows are merely lists of slides
that you want to show a particular audience. In other
words, if you have an existing presentation that contains
50 slides, but for a particular audience you only need
slides 1-23, 27, 32-35, and 40-50. You don't have to copy
these slides from the existing presentation into a new,
separate presentation. Instead you can create a Custom Show
that is attached to the existing presentation.
CREATING AND MODIFYING CUSTOM SHOWS
When creating a Custom Show you should include every slide
you want to use. To create a Custom Show, follow these
1. Click New to start a new Custom Show. The Define Custom
Show dialog box appears.
NOTE: The slide titles are used to identify each slide. If
all your slide titles start with your company name, it will
be difficult to distinguish one slide from another. Try to
avoid doing this. If you must put a standard title on each
slide, try to add a second line to the title (perhaps in a
smaller font) that identifies the topic of the slide.
2. At the top of the dialog box is the Slide Show Name text
box. Type an appropriate name for this Custom Show. The
maximum length for a name is 30 characters.
3. On the left side of the dialog box is a list of the
titles of each slide in the current presentation.
Double-click each slide you want to be part of the
Custom Show. The slide titles are copied to the right
side of the dialog box.
4. You can select a group of slides at once. If the slides
are consecutive, click the first slide, hold down the
Shift key, and click the last slide. If the slides are
not consecutive, click the first slide, hold down the
Ctrl key and click each slide title. Then click the Add
button to copy the names to the Slides In Custom Show
5. To reorder the slides in the Custom Show, select the
slide you want to move and click the up- or down-arrow
button to move the slide in the list. You cannot select
multiple slides in the Slides In Custom Show list. You
must move the slides one at a time.
6. After you have copied the slide titles and ordered the
list, click OK.
The Custom Shows dialog box appears again. To preview a
Custom Show, select the name and click Show. Other buttons
in the dialog box include:
- Edit. Displays the Define Custom Show dialog box. You can
add, remove, or reorder the slides flagged for a Custom
- Remove. Deletes a Custom Show. Only the list of slides
for the Custom Show is deleted, not the actual slides.
- Copy. You can copy an existing Custom Show to use as a
starting point for a new Custom Show.
RUNNING A CUSTOM SHOW
Now that the Custom Show has been created, you can run the
show by choosing Slide Show, Set Up Show. In the Set Up
Show dialog box, click the Custom Show drop-down arrow and
select the Custom Show you want to use.
Click OK; the dialog box closes. Then click the Slide Show
button to run the show.
CAUTION: It's a good idea to change the Set Up Show option
back to All after you are finished with the Custom Show.
Otherwise, each time you attempt to run the presentation,
only the slides in the marked Custom Show will be
Custom Shows can also be launched from within a
presentation as a hyperlink. Using Action Settings, Action
Buttons, and hyperlinks, you can create a presentation that
will run any number of Custom Shows you've created.
... more on hyperlinks in the next installment.
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WOODY's OFFICE FOR MERE MORTALS - Copyright 2000 ISSN 1443-7252
Pinecliffe International, Laura Stewart and Peter Deegan.
All rights reserved.