Still more from Woody's Office for Mere Mortals. This is the last piece
for today.
--Geoff
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8. USING HYPERLINKS IN PRESENTATIONS
Hyperlinks are pointers to other files, objects, or
locations. They are used to quickly jump from one place to
another. If you use the Internet or an intranet, you've
seen and probably used hyperlinks colored and underlined
text. But did you know that in PowerPoint, you can create a
hyperlink that is attached to a slide object? The object
can be a picture clip, a text box, an AutoShape, or even a
placeholder object such as a graphic chart or table.
You can use a hyperlink in a presentation to go to a
variety of places:
- To another slide in the current presentation.
- To a different presentation.
- To a Custom Show.
- To a file in a different program, such as a Microsoft
Word document or a Microsoft Excel spreadsheet.
- To an Internet or intranet site.
- To an email address.
Typically, hyperlinks are one-way trips. You may need to
create another hyperlink to return to the original slide.
Only the Custom Shows have a built-in "round-trip" option
to run the show and return to the slide from which the show
was launched from.
TYPES OF HYPERLINKS - TEXT AND OBJECT
You can create two types of hyperlinks: text hyperlinks and
object hyperlinks. Text hyperlinks are one or more words in
a slide that are used to jump to the hyperlink destination.
Text hyperlinks are underlined and displayed in a special
color. The hyperlink color is determined by the color
scheme associated with the Design Template applied to the
presentation. The text color changes after you click a
hyperlink, indicating you have viewed the hyperlink.
Object hyperlinks are objects in a slide that are used to
jump to the hyperlink destination. Object hyperlinks are
created using objects such as shapes, picture clips,
charts, or tables. They do not have special markings or
colors.
Before you create a hyperlink, it's important that you
decide which typeyou plan to use. Generally, text
hyperlinks are used for online or self-running
presentations, or to show the audience explicitly the
hyperlink you are accessing. Object hyperlinks are more
common in presentations that you control, because they
provide a subtle place to hide a hyperlink. The audience
usually isn't aware you are using hyperlinks.
In another issue of WOW-MM well discuss how to create the
different types of hyperlinks. For now, let's focus on ways
to incorporate hyperlinks into a Custom Show.
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9. CREATING HYPERLINKS TO SLIDES OR CUSTOM SHOWS
To create a hyperlink, you must first do one of the following:
- Select a word or phrase. This can be text selected in a
placeholder (slide title or bulleted list), text selected
in a text box, or text selected in a shape. The hyperlink
is attached to the selected text.
- Click inside a text object, but don't select any text.
The flashing cursor must appear in the text object. The
hyperlink inserts text at the point of the flashing
cursor. The inserted text identifies the hyperlink
destination.
- Select an object. Including shapes, picture clips,
charts, tables, or text boxes. This does not include text
placeholders such as slide titles and bulleted lists. The
hyperlink is attached to the object.
Regardless of the type of hyperlink you create, hyperlinks
are active only when you run a slide show.
NAVIGATING THE INSERT HYPERLINK DIALOG BOX
After you have decided which type of hyperlink to create,
you need to access the Insert Hyperlink dialog box and
identify the hyperlink destination. Click the Insert
Hyperlink button on the Standard toolbar, or choose Insert,
Hyperlink from the menu bar to access the Insert Hyperlink
dialog box.
The left side of the dialog box contains four Link To
choices, representing the destinations you can select from
for your hyperlink. To create a hyperlink to another slide
in the current presentation or to a Custom Show in the
current presentation, follow these steps:
1. Click the Place in This Document option on the left side
of the Insert Hyperlink dialog box; the dialog box
displays the changes. Expand the Slide Titles and Custom
Shows lists by clicking the plus (+) sign.
2. Click one of the destinations in the Select a Place in
This Document list. Use the Slide Preview window to
verify you've selected the correct slide. If you select
a Custom Show, the Show and Return option becomes
active. This option runs the Custom Show and returns to
the current slide. If you don't check this option, when
the Custom Show has concluded, the slide show ends.
3. After you've selected the file or site, click OK to
create the hyperlink.
REMOVING A HYPERLINK
If you want to remove a hyperlink from a slide, you must
first select the text or object representing the hyperlink.
Then click the Insert Hyperlink button on the Standard
toolbar, or choose Insert, Hyperlink from the menu bar to
access the Edit Hyperlink dialog box.
NOTE: If you select only part of the hyperlink text, you
will just be removing the hyperlink from that portion of
the text. You must select all the hyperlink text to remove
the hyperlink completely.
Click the Remove Link button and click OK to remove the
link from the slide.
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WOODY's OFFICE FOR MERE MORTALS - Copyright 2000 ISSN 1443-7252
Pinecliffe International, Laura Stewart and Peter Deegan.
All rights reserved.
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