Yeah Melissa,
You've got it pretty much on the money.  I'm sorry to all that I  
haven't been very prompt in getting the minutes out -- but it's really  
hard when I don't have immediate regular access to the internet.   
Thank you again so much for taking the meeting notes while I was in  
the Bernstein concert last week.  I think you all know the basis of  
the previous week's meeting, but here are the notes for it anyway  
(lots of repeats):

October 29, 2008
The pumpkins were a great success!  Thanks to all who carved,  
delivered, and lit them.
Two members who our chapter paid for to go to the VMEA conference did  
not attend.  We held an anonymous vote and decided that those two  
members should each the $20 fee back to the chapter.
Jenny's husband Tim has offered to let our chapter collect and package  
books at the Bookstore during BuyBack week.  This would be a $250  
fundraiser to our chapter and it also helps raise $30 thousand for  
Habitat for Humanity.  We would just need to have a schedule of shifts  
for people working the job.  As the time gets closer, there will be a  
sign-up sheet on the MENC board.  Jenny needs people to talk to Jay,  
the Bookstore manager, to tell him that we are interested in doing  
this.  Melissa and Abby have volunteered to coordinate this activity.   
Thanks Ladies!
Meghan handed out a few raking opportunities, but I'm not really  
involved in that whole deal.  If you are raking or are interested, she  
and a few other people are really in charge of organizing it, so talk  
with them.
I do need a few things though:
1. Prof. Neiweem needs to know exactly how many pumpkins we carved for  
the Organ concert IN WRITING, so he can have documentation to get the  
deposit to give us $10 each.  I thought it was 15, but I didn't head  
that fundraiser, so maybe Amy or Melissa, could you email Neiweem and  
just tell him the amount of pumpkins we carved?
2. I'm making the chart that keeps tally of who participates in which  
fundraisers.  I need a list of names of who participated in the raking  
jobs on which days (even if you've done more than one day), as well as  
who helped in the pumpkin carving.  I think those are the only  
fundraisers we've done this year...  Can someone please give me an  
exact list of names and dates and I will have that chart up an  
running.  Also, I'll need to know how much money was raised for each  
raking gig -- obviously we'll know how much the pumpkin one raised  
once we know how many pumpkins were carved.

That's all... thanks for being patient.

Quoting "Melissa Ellen. Cooke" <[log in to unmask]>:

> Hello Everyone,
>
>  RAKING:
>     So raking this weekend has been moved due to bad weather, to Friday
> 1 - 3:30 (I think that's when Lindsey needs to be back-let me know if
> this isn't right). Holly can't make it Friday, but Lindsey, Abby and I
> will rake. Meet at southwick at 1, and we'll pick Abby up on the way.
>    (John Cutin you can come too if you would like to! That way Abby and
> I could stay longer if it's not all done by 3:30 - but if you can't
> that's fine too)
>
>  NEXT WEEKEND -- Raking:
>    We have another rake job, the 16th (possibly the 15th). Space for
> two rakers for 2 - 3 hours, on East Ave. We need to bring bags and
> rakes for this job.
>
>  MEETING NOTES:
>         Aside from raking, at the meeting Bill brought apple pie, and
> we discussed the Lennon Scholarship.
> (http://www.bmi.com/pdfs/foundation/lennon2008.pdf) Two $5,000 prizes
> and one $10,000 award.
>
>  Some important things to note from last meeting:
>
>       We also discussed meeting with the bookstore manager (at the
> Davis center) to make sure we can do the book drive to raise money for
> us and a great cause. People will need to volunteer to gather the books
> in the boxes at the store. There will be a sign out sheet posted on the
> MENC board.
>
>                 <<<<<<<<<<  POLICY CHANGE!!! >>>>>>>>>
>
>      We took a blind vote on the issue of members using the MENC
> fund-raised /budgeted money for costs of events and then not attending
> the event. If you fail to attend the event, without informing the
> coordinator then you will have to reimburse MENC for your cost.
>
>      Our MENC club paid $20 for each member to attend the VMEA
> conference. The funds we used were awarded to us from SGA in our
> 'conference' budget. Two club members signed up to attend, handed in
> the paper work, and then never showed up, or called to let anyone know
> they wouldn't be attending.
>     The reason this is a problem is that the money we spent on people
> that never showed up, could have been used towards another member of
> the group that had to pay their own way, or relocated to a different
> conference, such as the RI trip. (Which is what we've been fund raising
> for all year!!)
>    If you're planning on attending an event that MENC is paying for,
> and then for any reason you cannot attend you must let someone know,
> prior to the event, that you will not be attending. So this way we
> don't waste more money. So if you fail to do this, then you must pay
> back the costs.
>
> I didn't take notes at the meeting on the 29th, and I'm in a rush to
> work, but I'm pretty sure that's all accurate information. If not
> Abby/Theresa correct me.
>
>
>   !!!.go.obama.go.usa!!!
> --- Melissa E. Cooke