We have separate Treasurer and Town Clerk, and being the Town Clerk I direct
them to The Treasurer's Office. If she is on vacation and her assistant is
not in I will accept taxes for her and I issue them a receipt for taxes and
make copies of the receipt for her. I collect her mail and put it in the
vault for her if she is on vacation. Most people know her hours and I seldom
collect tax for her. Otherwise there are no duties to split up. Her office
is in a separate building.
 


Karen J. Lathrop
Chelsea Town Clerk
PO Box 266
296 VT RT 110
Chelsea, VT 05038
 
phone 802-685-4460

-----Original Message-----
From: Vermont Municipal Government Discussion Network
[mailto:[log in to unmask]] On Behalf Of Town of Londonderry
Sent: Thursday, June 21, 2012 10:50 AM
To: [log in to unmask]
Subject: splitting up clerk/treasurer duties

For any town where the Clerk and Treasurer are separate offices, how do you
split up the duties of Tax Collection?

-----Original Message-----
From: Vermont Municipal Government Discussion Network
[mailto:[log in to unmask]] On Behalf Of Doreen Woodward
Sent: Thursday, June 21, 2012 9:25 AM
To: [log in to unmask]
Subject: Re: Merchants Sweep Account

Amber, are you talking about the reimbursement we get from FEMA/State for
storm damage?  I am not sure what your Town Administrator is referring to.
When a project is complete, and FEMA accepts the worksheet, they reimburse
based on our expenses that we have already paid.  Why would there be a legal
problem?

We pay our expenses from our General Fund; the "sweep" provision is simply a
function of the bank depending on the account we hold with them.  The
reimbursements go back into the same fund the payments came out of.

Doreen


Doreen Woodward
Town Clerk/Treasurer
Town of Westminster
P O Box 147   3651 US Route 5
Westminster, VT 05158
Tel: 802/722-4091   Fax: 802/722-9816
[log in to unmask]



-----Original Message-----
From: Vermont Municipal Government Discussion Network
[mailto:[log in to unmask]] On Behalf Of Amber Holland
Sent: Wednesday, June 20, 2012 7:51 PM
To: [log in to unmask]
Subject: Merchants Sweep Account

Good Evening Everyone,
Just a quick question....Do any of you have a Merchants Bank Sweep Account
and do you put your FEMA monies in it?  OUr Town Admin is concerened about
the legalities of doing that. 

Thanks
Amber
Town of Readsboro