In Marlboro, we are all in one office.  If someone comes in to pay taxes 
when the Treasurer and/or her assistant are not here, I will accept a 
payment.  I make a copy of the check or the cash and make a note that I 
received it for the payer.  I do not mark tax bills paid or provide any 
other receipt as I do not know all the details of bills (e.g. if someone has 
a bounced check fee due for a previous payment).  I put the payment in the 
vault and leave a note for the Treasurer to let her know it is there.
----- Original Message ----- 
From: "Clerk, ChelseaTown" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, June 21, 2012 11:10 AM
Subject: Re: splitting up clerk/treasurer duties


> We have separate Treasurer and Town Clerk, and being the Town Clerk I 
> direct
> them to The Treasurer's Office. If she is on vacation and her assistant is
> not in I will accept taxes for her and I issue them a receipt for taxes 
> and
> make copies of the receipt for her. I collect her mail and put it in the
> vault for her if she is on vacation. Most people know her hours and I 
> seldom
> collect tax for her. Otherwise there are no duties to split up. Her office
> is in a separate building.
>
>
>
> Karen J. Lathrop
> Chelsea Town Clerk
> PO Box 266
> 296 VT RT 110
> Chelsea, VT 05038
>
> phone 802-685-4460
>
> -----Original Message-----
> From: Vermont Municipal Government Discussion Network
> [mailto:[log in to unmask]] On Behalf Of Town of Londonderry
> Sent: Thursday, June 21, 2012 10:50 AM
> To: [log in to unmask]
> Subject: splitting up clerk/treasurer duties
>
> For any town where the Clerk and Treasurer are separate offices, how do 
> you
> split up the duties of Tax Collection?
>
> -----Original Message-----
> From: Vermont Municipal Government Discussion Network
> [mailto:[log in to unmask]] On Behalf Of Doreen Woodward
> Sent: Thursday, June 21, 2012 9:25 AM
> To: [log in to unmask]
> Subject: Re: Merchants Sweep Account
>
> Amber, are you talking about the reimbursement we get from FEMA/State for
> storm damage?  I am not sure what your Town Administrator is referring to.
> When a project is complete, and FEMA accepts the worksheet, they reimburse
> based on our expenses that we have already paid.  Why would there be a 
> legal
> problem?
>
> We pay our expenses from our General Fund; the "sweep" provision is simply 
> a
> function of the bank depending on the account we hold with them.  The
> reimbursements go back into the same fund the payments came out of.
>
> Doreen
>
>
> Doreen Woodward
> Town Clerk/Treasurer
> Town of Westminster
> P O Box 147   3651 US Route 5
> Westminster, VT 05158
> Tel: 802/722-4091   Fax: 802/722-9816
> [log in to unmask]
>
>
>
> -----Original Message-----
> From: Vermont Municipal Government Discussion Network
> [mailto:[log in to unmask]] On Behalf Of Amber Holland
> Sent: Wednesday, June 20, 2012 7:51 PM
> To: [log in to unmask]
> Subject: Merchants Sweep Account
>
> Good Evening Everyone,
> Just a quick question....Do any of you have a Merchants Bank Sweep Account
> and do you put your FEMA monies in it?  OUr Town Admin is concerened about
> the legalities of doing that.
>
> Thanks
> Amber
> Town of Readsboro
>