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MEDLIB-L  September 2013, Week 1

MEDLIB-L September 2013, Week 1

Subject:

Call for potential host - 12th International Congress on Medical Librarianship (ICML)

From:

"Consales, Judy" <[log in to unmask]>

Reply-To:

Consales, Judy

Date:

Wed, 4 Sep 2013 19:31:03 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (311 lines)

Invitation for Expressions of Interest from potential host countries for the
12th International Congress on Medical Librarianship (ICML)
2017
Introduction
About the Congress
The IFLA Health and Biosciences Section [H&BS] invites expressions of interest to host the 12th International Congress on Medical Librarianship [ICML] in 2017.  The ICML takes place in a city selected through a competitive process.

The Congress normally attracts 500+ attendees from around the world.

The host organisation will be responsible for the congress budget which will be generated from delegate registrations, exhibition sales, sponsorship and industry and government support.  There will be no funding from IFLA.

The Congress programme runs over several days, including tours, continuing education seminars and a trade exhibition.  The host organisation is responsible for working with the Congress Planning Committee [CPC].

Expressions of interests with all required information should be submitted by 31 October 2013 to Mr Brian Galvin, Chair, IFLA Health & Biosciences Section; email [log in to unmask]<mailto:[log in to unmask]>
Please include in the email subject field "Confidential - ICML 2017 Expression of Interest".

About ICML

The first ICML was held in London by leaders from medical libraries not long after World War II.  Around this period the Armed Forces Medical Library (USA) was being transformed and would eventually become the National Library of Medicine in1956.  Topics included library education, administration and operations, the high costs of journals and the history of medicine.  UNESCO had established an international exchange of publications in medical libraries which was helping those countries impacted by war to re-establish medical library services.  At the inaugural meeting the "difficult state of libraries in Asia, Africa, Australia and Latin America was of great concern".

YEAR

LOCATION

CONGRESS AND THEME


2013

Boston, Mass, USA

Eleventh -- One World - in conjunction with MLA'13

2009

Brisbane, Qld, Australia

Tenth - Positioning the Profession

2005

Salvador, Bahia, Brazil

Ninth - Commitment to Equity

2000

London, UK

Eighth - Converge on London

1995

Washington DC, USA

Seventh - Health information for the global village

1990

New Delhi, India

Sixth - Medical libraries - keys to health information

1985

Tokyo, Japan

Fifth - Medical libraries - one world: resources, cooperation, services

1980

Belgrade, Yugoslavia

Fourth - Health information for a developing world

1969

Amsterdam, The Netherlands

Third - World progress in medical librarianship

1963

Washington DC, USA

Second - To foster the development and improvement of medical library service throughout the world

1953

London, UK

First - Survey the current position and activity of medical libraries throughout the world



A detailed history is available in HLA News, http://www.alia.org.au/groups/healthnat/pubs/docs/hla.news-october.2006.pdf




1.    Outline of the selection process

There is a two stage process of host country selection.


*         Stage 1 - A call for expressions of interest to host the 11th ICML in 2017.


Submissions must include the required information as set out in the criteria nominated in this document.  All submissions will be reviewed by IFLA H&BS for completeness and if necessary clarification may be sought on some details.  Submissions that meet the criteria will be considered by the IFLA H&BS, which will make the selection based on the information provided relevant to each criteria.


*         Stage 2 - in January 2014, IFLA H&BS will advise the successful and unsuccessful candidates.



2.    Proposed Timing schedule for the selection process for 2017 ICML

ICML 2017

Expected dates


Stage 1



EOI released

31 August 2013


Host country bid information to be submitted

31 October 2013


Stage 2



Confirmation of successful bidder

31 January 2014




3.   Criteria against which submissions will be considered


1.    Committee Roles and Responsibilities
The Congress Planning Committee [CPC] is the principal organising body of ICML 2017.  The CPC should be comprised of representatives of the international, national, regional and local health library and information sector.   It is expected that meetings of the CPC be held electronically e.g. Skype. The main responsibility of the CPC is to provide advice to the Organising Committee [OC].

The OC responsibilities are:

a.     Organise national, regional and local government sponsorship or incentives

b.     Develop the Congress logo, theme and program

c.     Prepare and manage the budget

d.     Arrange keynote speakers

e.     Recruit volunteers, allocation of tasks and liaison during Congress

f.      Organise the opening ceremony and cultural evening social events

g.     Organise Library visits

h.     Organise the programme and tours for accompanying persons

i.      Organise host country invitation letters and visa application assistance and liaise with embassies and consulates

j.      Organise local and national media campaign

k.     Organise trade exhibition

2.    The host

a.     Details of host organisation, background, size and level of support available for health sciences.  Please include details of the persons responsible for the bid.

b.     Explain how the host organisation will form the CPC and OC.  Explain how the OC will work collaboratively and productively with other national organisations.

c.     The goals of the bid representative body and local profession for hosting a successful ICML.

d.     Opportunities that the host organisation will provide to place an international focus on the local and regional profession, and for the local and regional profession to take an international focus.

e.     The types of support offered.

f.      Current and potential membership of IFLA within the host country, such as participation in past ICMLs and membership of IFLA committees.

g.     Letters of Support/Testimonials


3.    Proposed Program

a.     Date of congress

b.     Theme suggestion

c.     Program suggestions

d.     Library tours

e.     Plans to promote the congress


4.    Local and regional professional activity

a.     Professional activity and innovative ideas that would be of interest to delegates

b.     Recent medical librarianship activity in the host country, such as meetings, seminars, workshops, conferences

c.     If you are proposing that the ICML could be held jointly with or adjacent to a national or regional conference please provide a clear business case for this

d.     Other conferences scheduled in your region for 2017 that may also attract ICML delegates, or detract from ICML attendance

e.     Unique characteristics of the country or region, that could benefit the ICML programme and the delegates experience

f.      Suggested venues for social events e.g. cultural events, proposed continuing education program.


5.    Financial Feasibility

a.     Indicative budget and registration fees

b.     Government and industry incentives and sponsorship

c.     Expected level of financial and other support from host organisation


6.     Host City

a.     Locality map

b.     Location

c.     City cost comparison

d.     Climate

e.     Safety

f.      Cultural and religious considerations

g.     Local costs


7.    Congress Venue

a.     Description, capacity, facilities, location, etc.




8.    Accommodation

a.     Rooms per star rating (within 10-15kms of Congress venue)

b.     Proximity of hotels to the venue

c.     Proximity of hotels to airport

d.     New hotel development


9.    Air Access & Transport

a.     Airports - International

b.     Airports - Domestic

c.     Local transport


10.  Visa Entry

a.     Visa policy and process

b.     Identify visa restrictions on any countries


11.  Recreation & Pre and Post Touring

a.     City

b.     Country

Bid committees are encouraged to contact their local Convention Centre to find out what support they can offer in the process.

Please submit any supporting documents, such as official letters to provide evidence of any promised support.

Contact:
Brian Galvin
Senior Information Specialist
Head of Irish Focal Point to the EMCDDA
Health Research Board
Third Floor, Knockmaun House
42-47 Lower Mount Street
Dublin 2
t +353 1 234 5168





Judy Consales
Associate University Librarian for Sciences
Director, UCLA Louise M. Darling Biomedical Library
National Network of Libraries of Medicine - Pacific Southwest Region

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August 2005, Week 4
August 2005, Week 3
August 2005, Week 2
August 2005, Week 1
July 2005, Week 5
July 2005, Week 4
July 2005, Week 3
July 2005, Week 2
July 2005, Week 1
June 2005, Week 5
June 2005, Week 4
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June 2005, Week 2
June 2005, Week 1
May 2005, Week 5
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May 2005, Week 3
May 2005, Week 2
May 2005, Week 1
April 2005, Week 5
April 2005, Week 4
April 2005, Week 3
April 2005, Week 2
April 2005, Week 1
March 2005, Week 5
March 2005, Week 4
March 2005, Week 3
March 2005, Week 2
March 2005, Week 1
February 2005, Week 4
February 2005, Week 3
February 2005, Week 2
February 2005, Week 1
January 2005, Week 5
January 2005, Week 4
January 2005, Week 3
January 2005, Week 2
January 2005, Week 1
December 2004, Week 5
December 2004, Week 4
December 2004, Week 3
December 2004, Week 2
December 2004, Week 1
November 2004, Week 5
November 2004, Week 4
November 2004, Week 3
November 2004, Week 2
November 2004, Week 1
October 2004, Week 5
October 2004, Week 4
October 2004, Week 3
October 2004, Week 2
October 2004, Week 1
September 2004, Week 5
September 2004, Week 4
September 2004, Week 3
September 2004, Week 2
September 2004, Week 1
August 2004, Week 5
August 2004, Week 4
August 2004, Week 3
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July 2004, Week 5
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July 2004, Week 3
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July 2004, Week 1
June 2004, Week 5
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June 2004, Week 3
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June 2004, Week 1
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April 2004, Week 5
April 2004, Week 4
April 2004, Week 3
April 2004, Week 2
April 2004, Week 1
March 2004, Week 5
March 2004, Week 4
March 2004, Week 3
March 2004, Week 2
March 2004, Week 1
February 2004, Week 5
February 2004, Week 4
February 2004, Week 3
February 2004, Week 2
February 2004, Week 1
January 2004, Week 5
January 2004, Week 4
January 2004, Week 3
January 2004, Week 2
January 2004, Week 1
December 2003, Week 5
December 2003, Week 4
December 2003, Week 3
December 2003, Week 2
December 2003, Week 1
November 2003, Week 5
November 2003, Week 4
November 2003, Week 3
November 2003, Week 2
November 2003, Week 1
October 2003, Week 5
October 2003, Week 4
October 2003, Week 3
October 2003, Week 2
October 2003, Week 1
September 2003, Week 5
September 2003, Week 4
September 2003, Week 3
September 2003, Week 2
September 2003, Week 1
August 2003, Week 5
August 2003, Week 4
August 2003, Week 3
August 2003, Week 2
August 2003, Week 1
July 2003, Week 5
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July 2003, Week 3
July 2003, Week 2
July 2003, Week 1
June 2003, Week 5
June 2003, Week 4
June 2003, Week 3
June 2003, Week 2
June 2003, Week 1
May 2003, Week 5
May 2003, Week 4
May 2003, Week 3
May 2003, Week 2
May 2003, Week 1
April 2003, Week 5
April 2003, Week 4
April 2003, Week 3
April 2003, Week 2
April 2003, Week 1
March 2003, Week 5
March 2003, Week 4
March 2003, Week 3
March 2003, Week 2
March 2003, Week 1
February 2003, Week 4
February 2003, Week 3
February 2003, Week 2
February 2003, Week 1
January 2003, Week 5
January 2003, Week 4
January 2003, Week 3
January 2003, Week 2
January 2003, Week 1
December 2002, Week 5
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December 2002, Week 3
December 2002, Week 2
December 2002, Week 1
November 2002, Week 5
November 2002, Week 4
November 2002, Week 3
November 2002, Week 2
November 2002, Week 1
October 2002, Week 5
October 2002, Week 4
October 2002, Week 3
October 2002, Week 2
October 2002, Week 1
September 2002, Week 5
September 2002, Week 4
September 2002, Week 3
September 2002, Week 2
September 2002, Week 1
August 2002, Week 5
August 2002, Week 4
August 2002, Week 3
August 2002, Week 2
August 2002, Week 1
July 2002, Week 5
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July 2002, Week 3
July 2002, Week 2
July 2002, Week 1
June 2002, Week 5
June 2002, Week 4
June 2002, Week 3
June 2002, Week 2
June 2002, Week 1
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May 2002, Week 4
May 2002, Week 3
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May 2002, Week 1
April 2002, Week 5
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April 2002, Week 3
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April 2002, Week 1
March 2002, Week 5
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March 2002, Week 3
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March 2002, Week 1
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February 2002, Week 1
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January 2002, Week 4
January 2002, Week 3
January 2002, Week 2
January 2002, Week 1
December 2001, Week 5
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December 2001, Week 3
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December 2001, Week 1
November 2001, Week 5
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November 2001, Week 3
November 2001, Week 2
November 2001, Week 1
October 2001, Week 5
October 2001, Week 4
October 2001, Week 3
October 2001, Week 2
October 2001, Week 1
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August 2001, Week 4
August 2001, Week 3
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August 2001, Week 1
July 2001, Week 5
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July 2001, Week 3
July 2001, Week 2
July 2001, Week 1
June 2001, Week 5
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June 2001, Week 3
June 2001, Week 2
June 2001, Week 1
May 2001, Week 5
May 2001, Week 4
May 2001, Week 3
May 2001, Week 2
May 2001, Week 1
April 2001, Week 5
April 2001, Week 4
April 2001, Week 3
April 2001, Week 2
April 2001, Week 1
March 2001, Week 5
March 2001, Week 4
March 2001, Week 3
March 2001, Week 2
March 2001, Week 1
February 2001, Week 4
February 2001, Week 3
February 2001, Week 2
February 2001, Week 1
January 2001, Week 5
January 2001, Week 4
January 2001, Week 3
January 2001, Week 2
January 2001, Week 1
December 2000, Week 5
December 2000, Week 4
December 2000, Week 3
December 2000, Week 2
December 2000, Week 1
November 2000, Week 5
November 2000, Week 4
November 2000, Week 3
November 2000, Week 2
November 2000, Week 1
October 2000, Week 5
October 2000, Week 4
October 2000, Week 3
October 2000, Week 2
October 2000, Week 1
September 2000, Week 5
September 2000, Week 4
September 2000, Week 3
September 2000, Week 2
September 2000, Week 1
August 2000, Week 5
August 2000, Week 4
August 2000, Week 3
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August 2000, Week 1
July 2000, Week 5
July 2000, Week 4
July 2000, Week 3
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June 2000, Week 5
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May 2000, Week 2
May 2000, Week 1
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April 2000, Week 3
April 2000, Week 2
April 2000, Week 1
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March 2000, Week 3
March 2000, Week 2
March 2000, Week 1
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February 2000, Week 4
February 2000, Week 3
February 2000, Week 2
February 2000, Week 1
January 2000, Week 5
January 2000, Week 4
January 2000, Week 3
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January 2000, Week 1
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October 1999, Week 3
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October 1999, Week 1
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April 1999, Week 3
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March 1999, Week 3
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December 1998, Week 5
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December 1998, Week 3
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December 1998, Week 1
November 1998, Week 5
November 1998, Week 4
November 1998, Week 3
November 1998, Week 2
November 1998, Week 1
October 1998, Week 5
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October 1998, Week 3
October 1998, Week 2
October 1998, Week 1
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September 1998, Week 4
September 1998, Week 3
September 1998, Week 2
September 1998, Week 1
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July 1998, Week 3
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July 1998, Week 1
June 1998, Week 5
June 1998, Week 4
June 1998, Week 3
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June 1998, Week 1
May 1998, Week 5
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May 1998, Week 1
April 1998, Week 5
April 1998, Week 4
April 1998, Week 3
April 1998, Week 2
April 1998, Week 1
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March 1998, Week 4
March 1998, Week 3
March 1998, Week 2
March 1998, Week 1
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February 1998, Week 3
February 1998, Week 2
February 1998, Week 1
January 1998, Week 5
January 1998, Week 4
January 1998, Week 3
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January 1998, Week 1
December 1997, Week 5
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March 1997, Week 2
March 1997, Week 1
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February 1997, Week 1
January 1997, Week 5
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January 1997, Week 3
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December 1996, Week 5
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May 1996, Week 1
April 1996, Week 5
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April 1996, Week 3
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April 1996, Week 1
March 1996, Week 5
March 1996, Week 4
March 1996, Week 3
March 1996, Week 2
March 1996, Week 1
February 1996, Week 5
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February 1996, Week 3
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January 1996, Week 1
December 1995, Week 5
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November 1995, Week 3
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October 1995, Week 4
October 1995, Week 3
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October 1995, Week 1
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August 1995, Week 1
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July 1995, Week 3
July 1995, Week 2
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June 1995, Week 3
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May 1995, Week 3
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May 1995, Week 1
April 1995, Week 5
April 1995, Week 4
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April 1995, Week 1
March 1995, Week 5
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March 1995, Week 3
March 1995, Week 2
March 1995, Week 1
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February 1995, Week 4
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