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MEDLIB-L  February 1996, Week 3

MEDLIB-L February 1996, Week 3

Subject:

FDLP Study: TASK 10B: NLM MEDLARS SYSTEM

From:

FS GRIFFIN NANCY <[log in to unmask]>

Reply-To:

Medical Libraries Discussion List <[log in to unmask]>

Date:

Wed, 14 Feb 1996 06:00:00 MDT

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (311 lines)

Dear colleagues:  This forwarded message may be of interest to
academic health sciences librarians.  I have not seen any
mention of this issue on the list and I think it may be worthy of
discussion.
 
I know it is a long document, but please read through to the end.  It
seems to me that if the GPO succeeds in making the NLM databases
available to depository libraries, it could have some impact on
health sciences libraries.  I realize that depository libraries are
usually not in the same building as health sciences libraries.
However, this just means that some creative thinking needs to be
done.  For example, would anything prevent a depository library from
locating some of its computers in the health sciences library of the
same institution?
 
What sort of impact do you think this might have?  What would you
*prefer* to see happen?
 
 
 
 
 
Priority:       normal
Date sent:      Fri, 9 Feb 1996 16:11:55 -0800
Send reply to:  Discussion of Government Document Issues <[log in to unmask]>
From:           "Judith C. Russell" <[log in to unmask]>
Subject:        FDLP Study:  TASK 10B: NLM MEDLARS SYSTEM
To:             Multiple recipients of list GOVDOC-L <GOVDOC-L@PSUVM>
 
STUDY TO IDENTIFY MEASURES NECESSARY FOR A SUCCESSFUL TRANSITION
TO A MORE ELECTRONIC FEDERAL DEPOSITORY LIBRARY PROGRAM (FDLP)
 
PRELIMINARY REPORT:  TASK 10B:  ACCESS TO MEDLINE
 
As part of the Study, a task force evaluated alternatives for
including the National Library of Medicine (NLM) MEDLINE data,
available as an electronic fee-based service, in the FDLP.  This
task force was led by Gil Baldwin, GPO Library Programs Service.
 
This preliminary report of the task force is being made available
for review and comment.  Comments should be submitted by Tuesday,
February 20, 1996, by internet e-mail to [log in to unmask], by fax to
FDLP Study at (202) 512-1262, or by mail to FDLP Study, Mail Stop
SDE, U.S. Government Printing Office, Washington, DC 20401.
 
*****************************************************************
 
TASK 10B: Evaluate alternatives for including the National
          Library of Medicine (NLM) MEDLINE data, available as an
          electronic fee-based service, in the FDLP.
 
BACKGROUND
 
MEDLARS is a computerized system of databases and databanks
targeted to health professionals and medical libraries. It is
operated by the National Library of Medicine (NLM). Users may
search MEDLARS computer files to produce a list of publications
(bibliographic citations) or to retrieve factual information on a
specific question. Users of MEDLARS include universities, medical
schools, hospitals, government agencies, commercial and nonprofit
organizations, and private individuals. MEDLARS comprises two
computer subsystems, ELHILL and TOXNET, on which reside over 40
online databases containing about 16 million references. ELHILL
databases provide online access to information on a wide range of
subjects relating to biomedicine. TOXNET (TOXicology data
NETwork) is a computerized collection of files on toxicology,
hazardous chemicals and related areas.
 
MEDLINE (MEDlars onLINE), part of ELHILL, is NLM's premier
bibliographic database covering the fields of medicine, nursing,
dentistry, veterinary medicine, and preclinical sciences.
Journal articles are indexed for MEDLINE, and their citations are
searchable, using NLM's controlled vocabulary, MeSH (Medical
Subject Headings).  MEDLINE contains all citations published in
Index Medicus, and also corresponds in part to the International
Nursing Index and the Index to Dental Literature.  MEDLINE
contains about 7.2 million records with about 31,000 new
citations added to the database each month.  It indexes articles
from more than 3,800 international biomedical journals dating
from 1966 to the present.
 
NLM is authorized by law (P.L. 89-941) and by regulation (42 CFR
Chap. 1, Sec. 4.7) to charge fees to users of its specialized
bibliographic services, including online access, or its
information retrieval system computer tapes.  There are several
different rate structures for the MEDLARS databases.  The one
most applicable to the FDLP is a fixed-fee rate, available for
organizations with many potential searchers.  One fixed-fee, one
registration, and one ID is established between NLM and the
parent organization.  The negotiated fixed-fee is based on NLM
formulas about anticipated use patterns, and other costs.
 
NLM is currently offering free access to four MEDLARS databases:
three online AIDS databases, as well as DIRLINE, an online
directory of health and biomedical resources of all types,
primarily in the United States. NLM stills requires a
registration process for use of these free databases.
 
NLM does have an expanding Internet World Wide Web site.
However, the head of the NLM Office of Public Information
indicated that the NLM Web site is "mature" and would not expand
to include more free publications.  He said NLM has already
identified the databases that it wants to offer free on the Web.
One of these, an Aids Bibliography, is currently issued to
depository libraries in paper.  The others have no print or
microfiche counterpart in the FDLP.
 
FEDERAL DEPOSITORY DISTRIBUTION
 
There are several publications either currently or formerly
delivered to depositories in print format which have content
included in MEDLARS.  For example, MEDLINE  includes the
citations that are in the print Index Medicus, a very costly
depository print title.  The MEDLINE database also contains
information in addition to what appears in the print Index
Medicus.
 
The following titles have been discontinued or transferred to NLM
fee-based services and are no longer in the FDLP.  The resulting
in a cost saving to the FDLP, albeit with less information for
the program, is noted:
 
NLM Publications         Annual Cost    Frequency      Media
Discontinued or          Savings**
Dropped From the FDLP
 
National Library of      $757.89        Quarterly      Microfiche
Medicine Current         (500 copies =
Catalog                   $1.52 each)
(last issued 1993)
 
National Library of      $7551.64       Quarterly      Paper
Medicine Audio Visual    (461 copies =
Catalog                   $16.38 each)
(last issued 1993)
 
Cancergrams              $96,457.50          66        Paper
(last issued 1992)       (Estimated 500      per
                          copies =           month
                          $192.92 each)
 
Total Annual Savings     $104,767.03
 
** Based on GPO printing and binding costs times the number of
selecting depositories, claims copies, and postage)
 
On October 5, 1995, members of the Task 10 team and Jay Young,
Director of Library Programs Service, met with top NLM officials
to ascertain if GPO might establish an agreement with NLM
to provide free access to NLM fee-based services for FDLP
libraries.  A number of issues were discussed, but most
importantly for this task, NLM stated that it would
not allow free access to the FDLP libraries for its fee-based
services. It did indicate that fee-based subscriptions could be
established for the FDLP libraries.
 
DISSEMINATION ALTERNATIVES
 
Alternative A
 
Simultaneously drop traditional format NLM publications from the
FDLP while substituting access to NLM fee-based MEDLARS system
for depositories.  GPO would purchase access to MEDLARS for
depository libraries at a fixed-fee rate which would allow for
unlimited searching for all its depositories, or a fixed amount
or ceiling on online use could be arranged based on anticipated
use patterns by libraries and other negotiable factors.  Part or
all of the cost for the depository access to MEDLARS could be met
by immediately eliminating paper format distribution of some
costly titles from the FDLP.
 
Major NLM Titles in the FDLP and Also in NLM's Fee-based
Online MEDLARS Service
 
Current Major NLM Titles           Total Annual Cost**
 
Abridged Index Medicus             $16,477.02
(monthly - paper)                  (607 copies = $27.15 each)
 
Index Medicus                      $133,824.33
(14 issues per year -              (730 copies = $183.32 each)
paper)
 
Cumulated Index Medicus            $187,938.50
                                   (730 copies = $257.45 each)
 
Total Annual Savings               $338,239.85
 
** Based on GPO printing & binding costs x number of selecting
depositories+ claims copies, and postage.
 
Benefits
 
   This approach yields the maximum cost savings to GPO.
 
   MEDLARS is more timely than its print counterparts.
 
   NLM ensures that the historical information available
     through its online service is continually edited and
     updated. This prevents use of outdated or incorrect
     information that remains in the paper copies.
 
   MEDLARS contains additional information that is not
     distributed through the FDLP.
 
   Any additional costs to NLM for depository access are offset
     by the fee paid by GPO.
 
Disadvantages/Problems
 
   Public access at or through depositories could impact NLM's
     revenue from its online services, even though GPO is paying
     NLM a fee for that access.
 
   To use the service effectively, depository libraries and
     users will need training that is not required to use the
     paper products.
 
Alternative B
 
Use a phased-in approach where traditional formats and online
options will be offered as choices in the FDLP, with the
elimination of the paper format to occur at a pre-announced date.
 
If the Transition Plan for the FDLP is approved, the phased
approach would have to be concluded by the end of FY 1998 since
plan eliminates all dual distribution to depository libraries.
 
Benefits
 
   This "parallel" approach will ease the pain of transition on
     the libraries.
 
   MEDLARS is more timely than its print counterparts.
 
   NLM ensures that the historical information available
     through its online service is continually edited and
     updated.
 
   MEDLARS contains additional information that is not
     distributed through the FDLP.
 
   Additional costs to NLM for depository access are offset by
     fees paid by GPO.
 
Disadvantages/Problems
 
   It may be difficult to achieve short-term cost savings
     sufficient to offset the fees for online access with
     a transitional approach.
 
   Public access at or through depositories could impact NLM's
     revenue from its online services, even though GPO is paying
     NLM a fee for that access.
 
   To use the service effectively, depository libraries and
     users will need training that is not required to use the
     paper products.
 
 
ISSUES TO BE ADDRESSED
 
Impact of FDLP Inclusion on Agencies' Fee-Based Services
 
     The statutory and regulatory basis for NLM's information
     dissemination may operate at cross purposes to the public
     information goals of the FDLP.  NLM is concerned that no-fee
     access via depository libraries would undercut their market.
     Fee-based information programs, where the agency must charge
     users in order to recover costs, are a barrier to
     participation in the FDLP.
 
Mission of a Publishing Agency to Disseminate Its Information
 
     Dissemination of information to the general public through
     the FDLP is not viewed as a part of, or consistent with, the
     agency's information delivery mission to its primary
     customers.  Although NLM has been willing to have its print
     publications available through the FDLP, it does not
     recognize a comparable obligation for electronic
     information.  A clarification of law may be necessary to
     make it clear to agencies that laws directing agency
     information dissemination do not, unless specifically
     stated, eliminate the responsibility for participation in
     the FDLP.
 
*****************************************************************
 
Judy Russell  <[log in to unmask]>
 
Comments should be submitted by Tuesday, February 20, 1996, by
internet e-mail to [log in to unmask], by fax to FDLP Study at (202)
512-1262, or by mail to FDLP Study, Mail Stop SDE, U.S.
Government Printing Office, Washington, DC 20401.
 
----------------------------------------------------------------------
J. Larry Murdock                            Phone:208-236-3045
Head, Access Services                       FAX: 208-236-4295
Idaho State University Library, Box 8089    Internet: [log in to unmask]
Pocatello, ID 83209-8089                    Depository Library 0137
----------------------------------------------------------------------
 
 
 
 
Nancy Griffin
Idaho Health Sciences Library
Box 8089, Idaho State University
Pocatello, ID 83209
[log in to unmask]

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June 2008, Week 5
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June 2008, Week 1
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April 2008, Week 5
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April 2008, Week 3
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April 2008, Week 1
March 2008, Week 5
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March 2008, Week 1
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February 2008, Week 3
February 2008, Week 2
February 2008, Week 1
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January 2008, Week 3
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January 2008, Week 1
December 2007, Week 5
December 2007, Week 4
December 2007, Week 3
December 2007, Week 2
December 2007, Week 1
November 2007, Week 5
November 2007, Week 4
November 2007, Week 3
November 2007, Week 2
November 2007, Week 1
October 2007, Week 5
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October 2007, Week 1
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September 2007, Week 1
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April 2007, Week 1
March 2007, Week 5
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March 2007, Week 1
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February 2007, Week 1
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January 2007, Week 1
December 2006, Week 5
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December 2006, Week 3
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December 2006, Week 1
November 2006, Week 5
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November 2006, Week 1
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April 2006, Week 4
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April 2006, Week 1
March 2006, Week 5
March 2006, Week 4
March 2006, Week 3
March 2006, Week 2
March 2006, Week 1
February 2006, Week 4
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February 2006, Week 1
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January 2006, Week 3
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January 2006, Week 1
December 2005, Week 5
December 2005, Week 4
December 2005, Week 3
December 2005, Week 2
December 2005, Week 1
November 2005, Week 5
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November 2005, Week 1
October 2005, Week 5
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February 2005, Week 1
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January 2005, Week 1
December 2004, Week 5
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December 2004, Week 3
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December 2004, Week 1
November 2004, Week 5
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October 2004, Week 5
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September 2004, Week 5
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June 2004, Week 5
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April 2004, Week 5
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February 2004, Week 2
February 2004, Week 1
January 2004, Week 5
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January 2004, Week 3
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January 2004, Week 1
December 2003, Week 5
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December 2003, Week 3
December 2003, Week 2
December 2003, Week 1
November 2003, Week 5
November 2003, Week 4
November 2003, Week 3
November 2003, Week 2
November 2003, Week 1
October 2003, Week 5
October 2003, Week 4
October 2003, Week 3
October 2003, Week 2
October 2003, Week 1
September 2003, Week 5
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September 2003, Week 3
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September 2003, Week 1
August 2003, Week 5
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August 2003, Week 3
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April 2003, Week 5
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April 2003, Week 1
March 2003, Week 5
March 2003, Week 4
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February 2003, Week 1
January 2003, Week 5
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January 2003, Week 1
December 2002, Week 5
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October 2002, Week 5
October 2002, Week 4
October 2002, Week 3
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September 2002, Week 5
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August 2002, Week 5
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December 2001, Week 5
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January 2001, Week 5
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December 2000, Week 5
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December 1999, Week 5
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December 1998, Week 5
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December 1998, Week 1
November 1998, Week 5
November 1998, Week 4
November 1998, Week 3
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March 1998, Week 3
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March 1998, Week 1
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February 1998, Week 2
February 1998, Week 1
January 1998, Week 5
January 1998, Week 4
January 1998, Week 3
January 1998, Week 2
January 1998, Week 1
December 1997, Week 5
December 1997, Week 4
December 1997, Week 3
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December 1997, Week 1
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December 1996, Week 5
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December 1995, Week 5
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