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MEDLIB-L  March 1997, Week 3

MEDLIB-L March 1997, Week 3

Subject:

Library security recommendations summary

From:

Eric Nagamine <[log in to unmask]>

Reply-To:

Medical Libraries Discussion List <[log in to unmask]>

Date:

Wed, 19 Mar 1997 18:46:00 -0800

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (206 lines)

The following is a edited version of the recommendations from MEDLIB-L
last month for "Library Security" per several requests for this. Sorry
for the delay.

Outside regular hours, any physician or other Health Care Professional
employed by the hospital may call Security and have them open the
Library
for their use. They will have to sign in on a special form, and the
Security
person also signs in. If they are only going to stay for a few minutes,
Secuity will stay with them. If they plan on staying longer, they are
instructed to call Security to come and lock up before they leave, or
any
deficiencies discovered will be attributed to them, and they will be
held
financially responsible for any of these! (Thank goodness, I haven't had
to
follow up on this threat, but I do warn new physicians when they first
come
near the library!) It is a small library, and I know whenever anything
has
been moved! (photographic memory for last view of room!)

There are strict rules refusing permission for ANY materials to be
checked
out after hours, giving everyone blanket permission to copy anything
they
need at that time in lieu of checkout, but inevitably some patrons may
try
to take advantage of it. Security personnel always refuse to allow this,
but
have my home telephone number and instructions to call me at any time if
they have any questions or concerns....

The bottom line is that you have to get Security on your side, and also
make
sure that you have the backing of your superiors to follow through on
all
threats you make regarding responsibility for securing all library
materials...

I am known to be very possessive about all the library materials, and
this
is not a bad thing... Security people are always praised for any extra
notes
they leave regarding anything that has happened, and if for some reason
someone has been allowed in and have not signed in (and believe me, I
know
it!) I jump all over Security to make sure that they stay on their
toes... I
usually find out that this problem will happen once with each new
Security
employee - never again...


We installed two video cameras aimed at the book collection and linked
them to a video recorder in my office.  We have motion detectors so the
cameras only run when someone is in the area.  Thus we have a record of
who took what off the shelves evenings, weekends and while I'm away from
the library (I don't run it all day, but patrons don't know that).
The system only cost a little over $3000.  The security company said to
publicize the security system and we have signs throughout the library
and on the door telling people that they are being taped.
Administration
is willing to fire any employee caught stealing and the Medical Staff
will deal with any physicians.  So far, to my knowledge, in the last
three months since we installed the system, we haven't lost a book.
In fact, Administration is so pleased, the other two libraries in the
system are also looking into installing similar systems.
We are going to add two additional color cameras, one of them facing the
computer area to keep tabs on equipment and it's use.
This camera system seemed the easiest solution as we don't have the
physical layout or staff required to have a checkout system with alarms.
After-hours users do have to sign out a key across the hall in Medical
Records.

As far as the cameras are concerned, what about a single-frame
video-recorder for after hours.

That said:
Physicians are allowed access after hours by contacting Security.
Security
records their name (getting ID), and writes up an "Incident Report"
(they
use this form for anything from finding an unlocked door (that should
be) to
a riot (if we were ever to have one) -- we recieve a copy of the report.

All others contact Security, and go through the same process, the same
way,
but must declare that they are using the library for a "Clinical
Emergency".
(We have one pharmacist who perpetually complains that she is assigned
by a
physician to find articles as part of an urgent case, and is grilled no
end
by Security, or even refused service because it is not strictly a
"Clinical
Emergency".  We go 'round and round' about this one.)

Anyone with a ID (students, faculty and
staff) has access to the library at the Medical Center after hours.  A
guard is present in the lobby of the building in which we are located
(we
are on the first floor).  The guard is to check all book bags, etc. of
individuals exiting the library.  Of course this method is only as good
as the guard is conscienious.  A self check-out system is available for
individuals who need to check materials out after hours.

Now I have an off-master lock with key held only by the director of
residency,
business chief administrator of department, & myself.  Anybody wants
something, they can bethink themselves of what before I go home.  I
bought
half a dozen standard references (nl anatomy, trauma...my guys are
radiologists so I know the standard refs used & favored) & locked them
up
in a central box & gave the key to the on-call ring...if they steal
these
or leave them around loose to be stolen, it's their hard cheese) & I
have
older editions of some general references open shelved...everything else
is locked up in glass-fronted cabinets to which ONLY I have keys, or the
film file area which has its own special lock as I said.  I also
routinely budget for 4 or 5 copies of the "hot" books since the senior
residents preparing for boards are the worst squirrels...this eases some
of the griping about not having access to books...they don't need 24
hour
access whether they insist on it or not...they manage quite well with
the
hours I worked out with them....allowing time before, during & after
clinical responsibilities to get to the library & browse, or
signout.....
I also deface all books
with smelly, wide-point black magic marker...on all surface angles
(spine, front/back covers, all 3 page edges & liberally stamp throughout
the text...defaced books tend to stay home).

We have no residents, and I think that makes a big difference. Anyone
wanting after-hours access has to have Security come and let them in.
That
isn't hard and it doesn't seem to put anyone off, but it may be a bit
intimidating to know that if anything turns up missing, we can find out
who
was in there. We don't lose much with this system. Hope this helps.

We allow after hours access to medical staff, residents, and
medical students.  They have to call security to get access (and
security
logs their name), they have to have their library card with them (which
has an indication that they have after hours priveledges) and show it to
security, and they have to sign in on a clipboard in the Library.
        We loose some material, but not a significant amount.

We have 24 hour access, with no security system, and we're
losing tons all the time.  I've requested and $8,000 security system
with video camera, so that we can approach those seen on tape removing
items without authorization.  I've spoken with other libraries using
this system (Checkpoint), and it's cut their losses down tremendously.


Any employee can sign out a key at the switch board.

Cameras should help, but I'm sure that if someone wants to take
something, they will.  If you have badges at your institution, what
about
a card-reader for access? It would log in not just the fact that some
one
came in, but actually tag who it was that came into the library after
hours... Those who's badges weren't coded "library" couldn't get in.

And here, though we're really small, we don't charge for photocopies.
It
seems that as long as people can copy for free, things tend not to
disappear quite as often.

However, our
current system, in our case, simplifies the Security work.  They no
longer had to track all the way accross the hosptial and up to the top
floor to open the door for the requeesting person.  It used to be a good
15-20 minute wait for the residents/doctors, with a lot of complaints.
Now Secutiry just continue to sit at their station, monitoring various
in-house cameras, etc., and our patrons go to them and request a key.
There are 3 keys in circulation at the most (in our case), and they are
on large/long holders, so they cannot easity be misplaced, and a log.
The name of the person is jotted down, and key number, and the time
taken
out and returned.  It works OK most of the time.  If a key is not
returned, it is reported and we track it.  If a key is "missing" - it
happens - all we need to do is cancel it manually on the control box.
A Cardkey much much more acceptable sine a similar system is used in the
garaage and in the
Operating area.


--
Eric Nagamine, MEd, MLIS
Media Specialist
Kuakini Medical Center- Education Services
347 N. Kuakini Street
Honolulu, HI 96817
(808) 547-9495
Fax: (808) 547-9179

email: [log in to unmask]

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May 2006, Week 5
May 2006, Week 4
May 2006, Week 3
May 2006, Week 2
May 2006, Week 1
April 2006, Week 4
April 2006, Week 3
April 2006, Week 2
April 2006, Week 1
March 2006, Week 5
March 2006, Week 4
March 2006, Week 3
March 2006, Week 2
March 2006, Week 1
February 2006, Week 4
February 2006, Week 3
February 2006, Week 2
February 2006, Week 1
January 2006, Week 5
January 2006, Week 4
January 2006, Week 3
January 2006, Week 2
January 2006, Week 1
December 2005, Week 5
December 2005, Week 4
December 2005, Week 3
December 2005, Week 2
December 2005, Week 1
November 2005, Week 5
November 2005, Week 4
November 2005, Week 3
November 2005, Week 2
November 2005, Week 1
October 2005, Week 5
October 2005, Week 4
October 2005, Week 3
October 2005, Week 2
October 2005, Week 1
September 2005, Week 5
September 2005, Week 4
September 2005, Week 3
September 2005, Week 2
September 2005, Week 1
August 2005, Week 5
August 2005, Week 4
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July 2005, Week 1
June 2005, Week 5
June 2005, Week 4
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June 2005, Week 2
June 2005, Week 1
May 2005, Week 5
May 2005, Week 4
May 2005, Week 3
May 2005, Week 2
May 2005, Week 1
April 2005, Week 5
April 2005, Week 4
April 2005, Week 3
April 2005, Week 2
April 2005, Week 1
March 2005, Week 5
March 2005, Week 4
March 2005, Week 3
March 2005, Week 2
March 2005, Week 1
February 2005, Week 4
February 2005, Week 3
February 2005, Week 2
February 2005, Week 1
January 2005, Week 5
January 2005, Week 4
January 2005, Week 3
January 2005, Week 2
January 2005, Week 1
December 2004, Week 5
December 2004, Week 4
December 2004, Week 3
December 2004, Week 2
December 2004, Week 1
November 2004, Week 5
November 2004, Week 4
November 2004, Week 3
November 2004, Week 2
November 2004, Week 1
October 2004, Week 5
October 2004, Week 4
October 2004, Week 3
October 2004, Week 2
October 2004, Week 1
September 2004, Week 5
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September 2004, Week 3
September 2004, Week 2
September 2004, Week 1
August 2004, Week 5
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July 2004, Week 1
June 2004, Week 5
June 2004, Week 4
June 2004, Week 3
June 2004, Week 2
June 2004, Week 1
May 2004, Week 4
May 2004, Week 3
May 2004, Week 2
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April 2004, Week 5
April 2004, Week 4
April 2004, Week 3
April 2004, Week 2
April 2004, Week 1
March 2004, Week 5
March 2004, Week 4
March 2004, Week 3
March 2004, Week 2
March 2004, Week 1
February 2004, Week 5
February 2004, Week 4
February 2004, Week 3
February 2004, Week 2
February 2004, Week 1
January 2004, Week 5
January 2004, Week 4
January 2004, Week 3
January 2004, Week 2
January 2004, Week 1
December 2003, Week 5
December 2003, Week 4
December 2003, Week 3
December 2003, Week 2
December 2003, Week 1
November 2003, Week 5
November 2003, Week 4
November 2003, Week 3
November 2003, Week 2
November 2003, Week 1
October 2003, Week 5
October 2003, Week 4
October 2003, Week 3
October 2003, Week 2
October 2003, Week 1
September 2003, Week 5
September 2003, Week 4
September 2003, Week 3
September 2003, Week 2
September 2003, Week 1
August 2003, Week 5
August 2003, Week 4
August 2003, Week 3
August 2003, Week 2
August 2003, Week 1
July 2003, Week 5
July 2003, Week 4
July 2003, Week 3
July 2003, Week 2
July 2003, Week 1
June 2003, Week 5
June 2003, Week 4
June 2003, Week 3
June 2003, Week 2
June 2003, Week 1
May 2003, Week 5
May 2003, Week 4
May 2003, Week 3
May 2003, Week 2
May 2003, Week 1
April 2003, Week 5
April 2003, Week 4
April 2003, Week 3
April 2003, Week 2
April 2003, Week 1
March 2003, Week 5
March 2003, Week 4
March 2003, Week 3
March 2003, Week 2
March 2003, Week 1
February 2003, Week 4
February 2003, Week 3
February 2003, Week 2
February 2003, Week 1
January 2003, Week 5
January 2003, Week 4
January 2003, Week 3
January 2003, Week 2
January 2003, Week 1
December 2002, Week 5
December 2002, Week 4
December 2002, Week 3
December 2002, Week 2
December 2002, Week 1
November 2002, Week 5
November 2002, Week 4
November 2002, Week 3
November 2002, Week 2
November 2002, Week 1
October 2002, Week 5
October 2002, Week 4
October 2002, Week 3
October 2002, Week 2
October 2002, Week 1
September 2002, Week 5
September 2002, Week 4
September 2002, Week 3
September 2002, Week 2
September 2002, Week 1
August 2002, Week 5
August 2002, Week 4
August 2002, Week 3
August 2002, Week 2
August 2002, Week 1
July 2002, Week 5
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July 2002, Week 3
July 2002, Week 2
July 2002, Week 1
June 2002, Week 5
June 2002, Week 4
June 2002, Week 3
June 2002, Week 2
June 2002, Week 1
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May 2002, Week 4
May 2002, Week 3
May 2002, Week 2
May 2002, Week 1
April 2002, Week 5
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April 2002, Week 3
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April 2002, Week 1
March 2002, Week 5
March 2002, Week 4
March 2002, Week 3
March 2002, Week 2
March 2002, Week 1
February 2002, Week 4
February 2002, Week 3
February 2002, Week 2
February 2002, Week 1
January 2002, Week 5
January 2002, Week 4
January 2002, Week 3
January 2002, Week 2
January 2002, Week 1
December 2001, Week 5
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December 2001, Week 3
December 2001, Week 2
December 2001, Week 1
November 2001, Week 5
November 2001, Week 4
November 2001, Week 3
November 2001, Week 2
November 2001, Week 1
October 2001, Week 5
October 2001, Week 4
October 2001, Week 3
October 2001, Week 2
October 2001, Week 1
September 2001, Week 5
September 2001, Week 4
September 2001, Week 3
September 2001, Week 2
September 2001, Week 1
August 2001, Week 5
August 2001, Week 4
August 2001, Week 3
August 2001, Week 2
August 2001, Week 1
July 2001, Week 5
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July 2001, Week 3
July 2001, Week 2
July 2001, Week 1
June 2001, Week 5
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June 2001, Week 3
June 2001, Week 2
June 2001, Week 1
May 2001, Week 5
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May 2001, Week 3
May 2001, Week 2
May 2001, Week 1
April 2001, Week 5
April 2001, Week 4
April 2001, Week 3
April 2001, Week 2
April 2001, Week 1
March 2001, Week 5
March 2001, Week 4
March 2001, Week 3
March 2001, Week 2
March 2001, Week 1
February 2001, Week 4
February 2001, Week 3
February 2001, Week 2
February 2001, Week 1
January 2001, Week 5
January 2001, Week 4
January 2001, Week 3
January 2001, Week 2
January 2001, Week 1
December 2000, Week 5
December 2000, Week 4
December 2000, Week 3
December 2000, Week 2
December 2000, Week 1
November 2000, Week 5
November 2000, Week 4
November 2000, Week 3
November 2000, Week 2
November 2000, Week 1
October 2000, Week 5
October 2000, Week 4
October 2000, Week 3
October 2000, Week 2
October 2000, Week 1
September 2000, Week 5
September 2000, Week 4
September 2000, Week 3
September 2000, Week 2
September 2000, Week 1
August 2000, Week 5
August 2000, Week 4
August 2000, Week 3
August 2000, Week 2
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July 2000, Week 3
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July 2000, Week 1
June 2000, Week 5
June 2000, Week 4
June 2000, Week 3
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June 2000, Week 1
May 2000, Week 5
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May 2000, Week 2
May 2000, Week 1
April 2000, Week 5
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April 2000, Week 3
April 2000, Week 2
April 2000, Week 1
March 2000, Week 5
March 2000, Week 4
March 2000, Week 3
March 2000, Week 2
March 2000, Week 1
February 2000, Week 5
February 2000, Week 4
February 2000, Week 3
February 2000, Week 2
February 2000, Week 1
January 2000, Week 5
January 2000, Week 4
January 2000, Week 3
January 2000, Week 2
January 2000, Week 1
December 1999, Week 5
December 1999, Week 4
December 1999, Week 3
December 1999, Week 2
December 1999, Week 1
November 1999, Week 5
November 1999, Week 4
November 1999, Week 3
November 1999, Week 2
November 1999, Week 1
October 1999, Week 5
October 1999, Week 4
October 1999, Week 3
October 1999, Week 2
October 1999, Week 1
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May 1999, Week 1
April 1999, Week 5
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April 1999, Week 3
April 1999, Week 2
April 1999, Week 1
March 1999, Week 5
March 1999, Week 4
March 1999, Week 3
March 1999, Week 2
March 1999, Week 1
February 1999, Week 4
February 1999, Week 3
February 1999, Week 2
February 1999, Week 1
January 1999, Week 5
January 1999, Week 4
January 1999, Week 3
January 1999, Week 2
January 1999, Week 1
December 1998, Week 5
December 1998, Week 4
December 1998, Week 3
December 1998, Week 2
December 1998, Week 1
November 1998, Week 5
November 1998, Week 4
November 1998, Week 3
November 1998, Week 2
November 1998, Week 1
October 1998, Week 5
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October 1998, Week 3
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October 1998, Week 1
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May 1998, Week 1
April 1998, Week 5
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April 1998, Week 1
March 1998, Week 5
March 1998, Week 4
March 1998, Week 3
March 1998, Week 2
March 1998, Week 1
February 1998, Week 4
February 1998, Week 3
February 1998, Week 2
February 1998, Week 1
January 1998, Week 5
January 1998, Week 4
January 1998, Week 3
January 1998, Week 2
January 1998, Week 1
December 1997, Week 5
December 1997, Week 4
December 1997, Week 3
December 1997, Week 2
December 1997, Week 1
November 1997, Week 5
November 1997, Week 4
November 1997, Week 3
November 1997, Week 2
November 1997, Week 1
October 1997, Week 5
October 1997, Week 4
October 1997, Week 3
October 1997, Week 2
October 1997, Week 1
September 1997, Week 5
September 1997, Week 4
September 1997, Week 3
September 1997, Week 2
September 1997, Week 1
August 1997, Week 5
August 1997, Week 4
August 1997, Week 3
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August 1997, Week 1
July 1997, Week 5
July 1997, Week 4
July 1997, Week 3
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July 1997, Week 1
June 1997, Week 5
June 1997, Week 4
June 1997, Week 3
June 1997, Week 2
June 1997, Week 1
May 1997, Week 5
May 1997, Week 4
May 1997, Week 3
May 1997, Week 2
May 1997, Week 1
April 1997, Week 5
April 1997, Week 4
April 1997, Week 3
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April 1997, Week 1
March 1997, Week 5
March 1997, Week 4
March 1997, Week 3
March 1997, Week 2
March 1997, Week 1
February 1997, Week 4
February 1997, Week 3
February 1997, Week 2
February 1997, Week 1
January 1997, Week 5
January 1997, Week 4
January 1997, Week 3
January 1997, Week 2
January 1997, Week 1
December 1996, Week 5
December 1996, Week 4
December 1996, Week 3
December 1996, Week 2
December 1996, Week 1
November 1996, Week 5
November 1996, Week 4
November 1996, Week 3
November 1996, Week 2
November 1996, Week 1
October 1996, Week 5
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October 1996, Week 3
October 1996, Week 2
October 1996, Week 1
September 1996, Week 5
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September 1996, Week 2
September 1996, Week 1
August 1996, Week 5
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August 1996, Week 1
July 1996, Week 5
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July 1996, Week 3
July 1996, Week 2
July 1996, Week 1
June 1996, Week 5
June 1996, Week 4
June 1996, Week 3
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June 1996, Week 1
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May 1996, Week 3
May 1996, Week 2
May 1996, Week 1
April 1996, Week 5
April 1996, Week 4
April 1996, Week 3
April 1996, Week 2
April 1996, Week 1
March 1996, Week 5
March 1996, Week 4
March 1996, Week 3
March 1996, Week 2
March 1996, Week 1
February 1996, Week 5
February 1996, Week 4
February 1996, Week 3
February 1996, Week 2
February 1996, Week 1
January 1996, Week 5
January 1996, Week 4
January 1996, Week 3
January 1996, Week 2
January 1996, Week 1
December 1995, Week 5
December 1995, Week 4
December 1995, Week 3
December 1995, Week 2
December 1995, Week 1
November 1995, Week 5
November 1995, Week 4
November 1995, Week 3
November 1995, Week 2
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October 1995, Week 4
October 1995, Week 3
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September 1995, Week 1
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July 1995, Week 2
July 1995, Week 1
June 1995, Week 5
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May 1995, Week 3
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May 1995, Week 1
April 1995, Week 5
April 1995, Week 4
April 1995, Week 3
April 1995, Week 2
April 1995, Week 1
March 1995, Week 5
March 1995, Week 4
March 1995, Week 3
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February 1995, Week 2
February 1995, Week 1
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December 1994, Week 5
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