MEDLIB-L Archives

December 1998, Week 2


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Debbie Skolnik <[log in to unmask]>
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Debbie Skolnik <[log in to unmask]>
Mon, 14 Dec 1998 10:54:21 -0500
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If I understand your question correctly, you want to keep track of
reference request topics?

I use Microsoft Access to do this and have designed a database which
tracks not only the topic requested, but who requested it by name, type
of affiliation with the institution (includes active, sources searched
to research the request, as well as date/time both requested and
completed.  This is actually an outgrowth of my departmental quality
plan, but the information is useful to me in a number of ways

I use it primarily for library statistics and reports but it is also
useful to me in terms of collection development.

I also share this some of this information with our director of medical
education.   He is not given the specific names of requestors,  but gets
a list of  the topics researched and the category of patron.  Aside from
giving him an idea of the scope of questions requested, recurring
requests for similar types of information helps him identify possible
opportunities to improve institution-wide knowledge.

Hope this helps.  If you would like more specific information about how
I've set this up, please contact me off-list.


Debbie Skolnik M.L.S.
Library Director
Suburban Hospital Health Systems
8600 Old Georgetown Road
Bethesda MD 20814-1497
Phone:   301-896-3199
Fax:        301-896-7310
E-mail:   [log in to unmask]

                -----Original Message-----
                From:   Billie Grover [mailto:[log in to unmask]]
                Sent:   Monday, December 14, 1998 9:30 AM
                To:     [log in to unmask]
                Subject:        Reference questions on computer

                Does anyone have a computerized system for entering and
keeping records
                of reference questions to recommend?  I am librarian in
a large
                hospital system with a medical staff of over 1,000.

                Billie Grover/ Medical Librarian
                Memorial Healthcare System
                Memorial Regional Hospital
                350lJohnson St  Hollywood,Fl 33021  954-985-5840