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MEDLIB-L  January 1999, Week 4

MEDLIB-L January 1999, Week 4

Subject:

Medical Librarian Job Descriptions

From:

Kate Corcoran <[log in to unmask]>

Reply-To:

Kate Corcoran <[log in to unmask]>

Date:

Tue, 26 Jan 1999 09:33:35 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (160 lines)

For those of you interested in job descriptions for health sciences
librarians, MLA has several resources which might be of assistance. 

First, DocKit # 1, Professional Position Descriptions in Health Sciences
Libraries, revised edition, was compiled and revised by Carolyn G. Weaver
in 1996. The DocKit provides examples of academic, hospital, and special
libraries' professional- and supervisory-level position descriptions.
Available to MLA members for $25.00 ($31.00 nonmembers), Item #5345-00.
Contact 312/419-9094 x12; [log in to unmask]

In addition, for MLA '98, the Status and Economic Interests Committee
(SEIC) of MLA worked on a project to develop a sample job description that
would provide  inclusive coverage of appropriate job responsibilities. A
task force of the committee worked with an outside consultant to develop
the sample, and presented a session about the project at MLA '98. More
detailed information about the project will be forthcoming on MLANET; but
in the meantime, please find below the sample description developed by the
SEIC task force:

======================================
MEDICAL LIBRARY ASSOCIATION SAMPLE JOB DESCRIPTION PROJECT

Uses the example of a Director in a small or one-person library to provide
inclusive coverage of appropriate job responsibilities.

PLANNING
1. Plan and set goals and objectives for the future of the Information
Center.  This includes determining the services needed, the most effective
way to provide them and the resources necessary to support them.
 Develop an Information Center strategic plan which is responsive and
conforms to the organization's mission, goals and objectives.
 Participate in internal meetings to coordinate Information Center goals
and objectives with those of the organization.
 Conduct research, user surveys, focus groups or benchmarking studies to
determine the products and services the Information Center will offer.
 Attend conferences, workshops, seminars and classes to maintain knowledge
of changing technologies and developments in the health care and
information industries.
 Implement, evaluate and if necessary adjust the strategic plan on an
annual basis.

MARKETING
2. Market and promote the Information Center and its products and services.
This includes publications, programming and public relations.
 Develop and distribute promotional Information Center materials such as
newsletters, brochures and information packets.
 Develop in-service and outreach programs to market services and interpret
Information Center resources.
 Develop seminars and workshops that support the goals and objectives of
the organization.
 Establish and maintain rapport with current and potential Information
Center clients.
 Participate in policy-making forums and advisory groups and committees at
the local, state and national level.
 Represent the Information Center at internal and external meetings and
functions.
 Establish Information Center support through development activities such
as library friends, advisory committees or fundraising activities to assist
in the promotion of the Information Center products and services.
 Develop key contacts within the medical, health and information communities.

CUSTOMER SERVICE
3. Provide proactive customer-oriented services provided by the Information
Center.  This includes activities like reference/research services and
accessing resources.
 Provide professional and personal assistance to clients in answering
inquiries, locating information and interpreting resource catalogs.
 Conduct manual and computerized information research to support
Information Center requests.
 Develop individual client current awareness and selective dissemination
services based on personal information profiles.
 Set hours and develop processing procedures for the circulation and loan
of materials and document delivery to support research services and to
ensure resources are accessible to clients.

FISCAL MANAGEMENT
4. Manage the Information Center's financial resources.  This includes
developing and administering budgets and identifying new revenue sources.
 Develop short and long range Information Center budgets in support of the
strategic plan.
 Prepare, justify, gain approval for and administer the annual personnel
and operational budgets.
 Review and approve expenditures monthly and track them against the
approved budget.
 Prepare applications for grants and administer funds received to increase
Information Center revenues.
 
HUMAN RESOURCES
5. Manage the Information Center's personnel.  This includes hiring,
training and evaluating personnel.
 Define responsibilities and write position descriptions for Information
Center personnel and review them annually.
 Recruit, select, appoint, train, motivate and evaluate Information Center
personnel and adjust personnel and policies accordingly.
 Review the performance of Information Center personnel annually.
 Provide staff development and continuing education opportunities for
Information Center personnel.

ADMINISTRATION
6. Manage and direct Information Center operations and facilities.  This
includes activities like establishing goals, monitoring statistics,
developing work plans, facilities management and day-to-day supervision.
 Establish Information Center policies and procedures to implement the
strategic plan and monitor compliance.
 Collect, prepare and analyze Information Center reports and statistics.
 Develop, direct and coordinate the Information Center's work plan.
 Delegate and monitor duties and responsibilities to the Information
Center personnel based on the work plan.
 Plan and conduct Information Center staff meetings.
 Develop and maintain Information Center facilities including space design
and utilization, furnishings, equipment and security.
 Supervise day-to-day operations of the Information Center. 

RESOURCE MANAGEMENT
7. Prepare and maintain Information Center resources.  This includes all
technical service activities such as acquiring, processing, cataloging,
maintaining and circulating resources.
 Establish guidelines for the resource collection development that reflect
the Information Center goals and objectives. 
 Develop policies and procedures to evaluate, acquire, discard, process,
organize, maintain and circulate or loan information resources.
 Perform evaluation studies to ensure information resources are responsive
to client needs and Information Center goals.
 Process and prepare print or electronic resource additions and maintain
the condition and order of resources to ensure their availability to
Information Center clients.
 Catalog or index resources in accordance with national and international
standards.
 Select or design classification schemes to make resources accessible to
clients.
 Administer copyright compliance and contractual commitments.

TECHNOLOGY
8. Coordinate the development and application of Information Center
technology.  This includes selecting, designing, implementing, evaluating
and monitoring computer equipment and software.
 Design and implement automated systems for resource collection,
management and access that are responsive to the organization's goals.
 Regularly evaluate and adjust automation requirements for the Information
Center.
 Evaluate, select, implement and monitor computer equipment and software
for the Information Center.
 Develop, oversee and evaluate Internet and organizational Intranet
applications.
 Train users and Information Center personnel in the use of new technology
and provide documentation, manuals and guides.
=======================================================


//////////////////////////////////////////////////////////////////////////
Kate E. Corcoran                        [log in to unmask]
Dir. of Membership Development         [log in to unmask]
Medical Library Association             312/419-9094 x12
65 East Wacker Place, Suite 1900        fax, 312/419-8950
Chicago, IL  60601-7298               http://www.mlanet.org

Celebrating MLA's Centennial: 1898-1998
MLA: The Association of Health Information Professionals
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

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January 2004, Week 1
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November 2003, Week 5
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October 2003, Week 5
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September 2003, Week 5
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April 2003, Week 5
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April 2003, Week 1
March 2003, Week 5
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January 2003, Week 1
December 2002, Week 5
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April 2001, Week 3
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April 2001, Week 1
March 2001, Week 5
March 2001, Week 4
March 2001, Week 3
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March 2001, Week 1
February 2001, Week 4
February 2001, Week 3
February 2001, Week 2
February 2001, Week 1
January 2001, Week 5
January 2001, Week 4
January 2001, Week 3
January 2001, Week 2
January 2001, Week 1
December 2000, Week 5
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December 2000, Week 3
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December 2000, Week 1
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October 2000, Week 5
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October 2000, Week 2
October 2000, Week 1
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January 2000, Week 1
December 1999, Week 5
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December 1999, Week 3
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December 1999, Week 1
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December 1998, Week 5
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April 1998, Week 1
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March 1998, Week 1
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February 1998, Week 1
January 1998, Week 5
January 1998, Week 4
January 1998, Week 3
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January 1998, Week 1
December 1997, Week 5
December 1997, Week 4
December 1997, Week 3
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November 1997, Week 3
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December 1995, Week 5
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