FYI.. a little more info related to the new Finance system…

 

 

hi Peter,

 

Are you on the busmgr listserv? This email went out yesterday. Perhaps it would be useful to your crew? Feel free to forward as necessary.

 

 

 

Business Managers and Superintendents,

 

We are writing to inform you of a number important dates related to the SSDDMS and the Uniform Chart of Accounts Implementation. Please let us know if you have any questions.

 

Event	Date & Time	Details
Demonstration I	Tuesday, April 17th, 2018 from 10:00AM - 12:00PM	Onsite at the Pavilion, Montpelier, VT, also accessible via webinar and will be recorded
Demonstration II	Wednesday, April 25th 2018 from 10:00AM - 12:00PM	Onsite TBD, also accessible via webinar
Implementation Overview	Monday, April 23rd from 9:00AM - 10:30AM	Accessible via webinar and will also be recorded
Round 1 Notifications Due	Friday, April 20th, 2018
Round 1 Kick-off Meeting	Thursday, May 3rd, 2018 from 9:00AM - 10:30AM	Accessible via webinar and will also be recorded
Round 1 Implementation Start	Monday, May 7th
Round 1 Financial Budgeting Available	Between Wednesday, August 1st, 2018 and Friday, August 31st, 2018	Personnel budgeting not available until full Go-Live
Round 1 Go-Live	Monday, October 1st
Business Process Review Session 1	Tuesday, May 8th, 2018 to Thursday May 10th, 2018 from 9:00AM - 4:00PM	Onsite, TBD, all are welcome to join (even those not adopting the SSDDMS) **Schedule attached
Business Process Review Session 2	Tuesday, May 15th, 2018 to Thursday May 17th, 2018 from 9:00AM - 4:00PM	Onsite, TBD, all are welcome to join (even those not adopting the SSDDMS) **Schedule attached
Business Process Review Findings Debrief	Thursday, May 24th, 2018	Accessible via webinar and will also be recorded
Round 2 Notifications Due	Thursday, May 31st, 2018
Round 2 Go-Live	Tuesday, January 1st, 2019
Round 3 Notifications Due	Friday, August 31st, 2018
Round 3 Go-Live	Monday, April 1st, 2019
Round 4 Notifications Due	Friday, November 30th, 2018	Last chance for Unlimited Data Conversion support. There will be support for data conversion going forward, just not an unlimited number of hours.
Round 4 Go-Live	Monday, July 1st, 2019
UCOA Implementation Deadline	Monday, July 1st, 2019

 

 

Q1: What does “Go-Live” mean?

A1: The module is in production and ready to be used.

 

Q2: What is the purpose of the Business Process Review (BPR)?

A2:  The BPR is conducted during the “Discovery” phase in which the implementation team will document how the SUs/SDs and Districts are currently doing business. This will then inform aspects of the design and development of the solution and the resulting “best practices”.

 

Q3: Who should attend the BPR?

A3: Any SU/SD or School District staff that interact with local Finance/HR/Payroll modules, even from SUs/SDs not planning to adopt in the near future.

 

Q4: If I want to participate in the BPR, what kind of time commitment should I expect?

A4: The attached agenda specifies who will be needed for which sessions. Please plan to have the relevant representative attend at least one session for their area of expertise. Session I and Session II are the same except for the order of events. Everyone should plan on joining the debrief session to discuss the findings remotely if at all possible.

 

Q5: Can I become an “adopter” and implement the SSDDMS (eFinancePlus) after Round 4?

A5: Yes. If you are interested, but cannot adopt until a later date, please contact the SSDDMS project team to voice your intentions and what kind of implementation schedule would make the most sense for your LEA.

 

You can find more information on the SSDDMS and UCOA websites. For any additional questions, or if you would like to sign up to implement the SSDDMS (eFinancePlus), please contact the project team at [log in to unmask]

 

Best,

 

 

 

Sean Cousino, Alena Berube, & Tim Holland

SSDDMS Project Team

Vermont Agency of Education

219 North Main Street, Suite 402

Barre, VT  05641

(802)479-1026