Nick, you should look at https://foresight.xfanatical.com/. It can be used to set up auto-expiration, or in our case we use it to set the forced 2fa date for new employees. On Fri, Sep 26, 2025 at 11:16 AM Nick Gottier <[log in to unmask]> wrote: > We give all substitutes an email account. > > HR lets us know when new subs are hired. They are supposed to let us know > when subs fall off as well but I also use Google custom schemas to denote > subs (among many other roles) and populate a dynamic group that can easily > be audited and cleaned periodically. > > For what it's worth, we also give a myriad of people that are not directly > employed by us email accounts. Really anyone interacting with student data > or that needs to use a device on our network. Even just lately we've been > creating accounts for folks at other private schools in the area that need > to access our EdDoc as many of those private schools don't enforce 2FA on > their staff accounts. That way we can be sure the email account is > protected with 2FA and, since we enforce single sign-on with EdDoc, that > account is protected as well. > > We manage all that non-employee stuff with a spreadsheet and a script that > sends out email notifications based on dates in a column. Every external > user has to have an end date and a designated liaison within our district. > The liaison has to follow up or the accounts get closed. If it's someone > that needs an account for the longer term, we require yearly follow ups > with the liaison within our district to affirm that they need the account > for the upcoming year. This process covers any external users that need > email accounts, devices, key card access, snow day alerts, all that jazz. > > On Fri, Sep 26, 2025 at 11:02 AM Tim White <[log in to unmask]> wrote: > >> I should clarify that they are give a generic account like " >> [log in to unmask]" and that that account is reused. >> >> Tim >> >> Tim White (he/him) >> >> *Director of Technology*Addison Northwest School District >> Suite B100 >> 11 Main St >> Vergennes, Vt. 05491 >> 802-870-8912 >> >> >> On Fri, Sep 26, 2025 at 10:49 AM Tim White <[log in to unmask]> wrote: >> >>> I create one sub account for each of our schools. This gives the regular >>> teachers a place to forward information and I think also a way to share >>> Google Classroom. Sometimes it's just used to share Google Drive files. >>> >>> Tim >>> >>> Tim White (he/him) >>> >>> *Director of Technology*Addison Northwest School District >>> Suite B100 >>> 11 Main St >>> Vergennes, Vt. 05491 >>> 802-870-8912 >>> >>> >>> On Fri, Sep 26, 2025 at 10:44 AM Bjorn Behrendt < >>> [log in to unmask]> wrote: >>> >>>> I am curious, do you give (non-long term) substitute teachers school >>>> email accounts? >>>> >>>> -- >>>> *Bjorn Behrendt M.Ed * >>>> MRUUSD: Director of Technology, Data, and Innovation >>>> 802.786.3998 x 296 >>>> Schedule a time to meet <https://calendly.com/bbehrendt/officehours> >>>> >>>> *"Thank you & Never Stop Learning" * >>>> * <https://calendly.com/bbehrendt/office-hours>* >>>> >>>> ----------------------------------------------------------------------- >>>> >>>> Search <http://list.uvm.edu/archives/school-it.html> the SCHOOL-IT >>>> Archive >>>> >>>> Manage <http://list.uvm.edu/cgi-bin/wa?SUBED1=SCHOOL-IT&A=1> your >>>> Subscription to SCHOOL-IT >>>> >>> ----------------------------------------------------------------------- >> >> Search <http://list.uvm.edu/archives/school-it.html> the SCHOOL-IT >> Archive >> >> Manage <http://list.uvm.edu/cgi-bin/wa?SUBED1=SCHOOL-IT&A=1> your >> Subscription to SCHOOL-IT >> > ----------------------------------------------------------------------- > > Search <http://list.uvm.edu/archives/school-it.html> the SCHOOL-IT Archive > > Manage <http://list.uvm.edu/cgi-bin/wa?SUBED1=SCHOOL-IT&A=1> your > Subscription to SCHOOL-IT > -- *Bjorn Behrendt M.Ed * MRUUSD: Director of Technology, Data, and Innovation 802.786.3998 x 296 Schedule a time to meet <https://calendly.com/bbehrendt/officehours> *"Thank you & Never Stop Learning" * * <https://calendly.com/bbehrendt/office-hours>*