In Townshend, the only checks I even write or sign without a signed warrant
from the appropriate Board are 1) weekly highway payroll and 2) regular
biweekly school payroll and 3) Payroll stuff - Federal Deposits, State
withholding Tax, VMERS, and withheld monies from payroll for banking
institutions.
Every other year or so something falls through the cracks such as the Bond
Bank payment (which I arrange to have wired - but sometimes the school board
neglects to treat it as a warrant) -  If the obligation of the Town or
School was specifically voted at a Town Meeting, I have a certain comfort
level about that payments.
We do try to anticipate such things as mailing the Town Report when a real
amount is unavailable and must be paid before the next meeting - and get
pre-approval in the Minutes.
After a few years, they will NOT even think about asking (read: afraid) you
to just write a check on demand.  And when that rare thing happens (every
other year or so) it will only be for something with which any "jury" would
agree.
Miki - Townshend Treasurer


----- Original Message -----
From: Sherrill Gould <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, May 15, 2003 8:15 AM
Subject: Check Warrants


> Hope someone can help.  For many years Windsor has printed, signed and
mailed
> A/P checks then sent the warrant to the selectboard for signature at their
> next meeting, by vote of a prior board.  Our current board is now
requesting
> the warrant before checks are signed.  We would really like some input as
to
> how other towns handle this.  Do you ever sign and mail a check without
the
> board's signature and if so, how do you determine when you can and when
you
> can't? Do you have a written policy regarding any of this?  Any other
> information would be appreciated.  Thanks
> Sherrill, Town Treasurer
>
>