Below are the summaries of the replies that I received from my query. My thanks to Sarah and Michelle who graciously allowed me to include the links to their librarys' OPACs. If anyone wishes to repost the query to Serialslist, as per one of the suggestions below, they are welcome to do so. Unfortunately, there does not seem to be a "standard" way of handling holdings that do not include the last six months (or 12 or whatever). Ellen Ellen Rothbaum Daniel Carroll Payson Medical Library North Shore University Hospital 300 Community Drive Manhasset, NY 11030 [log in to unmask] Tel: (516) 562-4324 Fax: (516) 562-2865 Original query: How are people dealing with recording access information to electronic journals that permit full-text access after an embargo period? For example, we stopped subscriptions to a number of electronic journals. Many of them will allow electronic access after periods ranging from six months to two years. We have holdings data and links to the full-text in our OPAC, but how should we dealing with the movable termination date of holdings? We do not have time to make these changes every month. Replies: Does your OPAC allow you to show a message along with the holdings? If so, then you could enter a line like "Full text available six months after publication date" along with the title and holdings information. If not, I'm not sure what the answer might be. Our OPAC doesn't let us link to journals, but I follow the approach suggested in the separately maintained HTML list of electronic journals that our library also keeps. Yeah, I know, two lists. Not my first choice. ***************** Our technical services department -who catalog, inventory, etc.- should be maintaining electronic holdings information in the OPAC, but they just don't have the time or staff. Therefore we (public services) established and now maintain an HTML list of e-journal titles (http://hml.org/ez/ejlowerframe.html), both subscription and free, which is a significant amount of maintenance time. It was the only way we could guarantee accurate and immediate access for our users, and it allows us to include free, embargoed titles- the dates of which we leave open-ended with a note on embargo time. Sounds like your situation is a little better than ours if you have these titles already in your OPAC, but hopefully your "problem" is one we will have to face in the future. I look forward to hearing the input of others. Sarah M. Jansen, MLIS Reference Librarian Hawaii Medical Library ********************* In our OPAC the link to the full text journal gives the user the information. I am not sure if this is the official and correct way for cataloging, but we have found that our users don't read the record anyway. So we decided to put the information in the one of the few places they have to look at, the link. You can see an example of this on our catalog http://library.ccf.org If you search for the journal Antimicrobial Agents and Chemotherapy you will see that the link on the record says, "Connect to full text articles older than 6 months at publisher site. (1995-)" This might be an option for you. Please let me know what you learn. Thanks Michelle Michelle Kraft Medical Librarian Cleveland Clinic Foundation ************************************* We have been using the holdings statement "back files only" since it's sometimes not possible to know the exact rolling period. For example, NLM doesn't seem to offer embargo information for their PubMed Central journals so it's not possible to be specific. We do have a few titles that are very specific (JSTOR archives for example), and for those we use this sort of statement: 1967- (excluding the current 4 years) I don't have a copy of Notes for Serials Catalogers but keep meaning to get one. Don't know if there's an example of such a statement in there. Also a good topic to run by SerialsList. Hope that helps somewhat. ********************************* In the Holdings statement, you could list the embargo period as follows : Example : Journal of Advanced Nursing from 01/01/1989 to 1 year ago ************************* We pretty much use this format: Jan. 1996 - 1 year ago 1998 - 6 months ago etc. _____________________________________________________________________ The information contained in this electronic e-mail transmission and any attachments are intended only for the use of the individual or entity to whom or to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this communication is not the intended recipient, or the employee or agent responsible for delivering this communication to the intended recipient, you are hereby notified that any dissemination, distribution, copying or disclosure of this communication and any attachment is strictly prohibited. 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