I am using the Access module.  I run the "absentee report for candidates", and then instead of printing it, I export it to excel.  When you have a report showing on the screen, you can click File and then Export.  When you name the file, change the type to excel - that's what most people prefer if they are going to do a mailing.

I do this with the whole list because I only do it once each week, and I let them sort out the new ones vs. the ones they already have, but if you have time to do it every day, you could probably change the query to select only those that requested ballots on a particular day.  You could also do it with the absentee label report, but it will miss the ones that pick up a ballot.

Once you've created the excel file, you can attach it to an email.


At 01:28 PM 10/16/2008, you wrote:
I am sure you have all been asked for the list of absentees several times. I get asked about every other day to fax the list from the same group. I have been keeping it in the HAVA program in Access, which I like, but have tryed to email the list, and it doesn't seem to work.  I have even tryed to copy it to someplace else, but no luck with that either. Or if I could print out only the ones from a certain date, that would be better. The list keeps getting longer and more pages to fax (prints out the entire list) seems to be a waste of paper and time.
Has anyone been able to fax it to someone? Or at least only print new ones added to the list?
Susan Covalla,
Mount Holly Town Clerk [log in to unmask]

Bobbi Brimblecombe
Marshfield Town Clerk
122 School Street, Room 1
Marshfield, VT 05658
(802) 426-3305
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