Greetings,

The purchasing card transactions for the cycle December 30 through January 27 are now available for reallocation via journal entries dated 02/01/2009.  Reallocation for this cycle must be completed by February 23. 

Please use the new PurCard navigation in PeopleSoft:  Employee Self Service - Procurement - UVM PurCard Reallocation.  Please print the report from this location to submit to Procurement Services.

A new feature to streamline reallocation:  if an MCC code can map directly to a PeopleSoft account, that account change will automatically be made on the PurCard journals.  For example, each airline has its own MCC code.  Transactions for airfare will now default to the airfare accounts, either 60501 Airfare Domestic or 60521 Airfare Foreign.  Hotel chains also have MCC codes; those transactions now default to 60502 Lodging Domestic or 60522 Lodging Foreign.  This process has limitations, however.  If the hotel was a Holiday Inn in France, the account will still default to 60502 Lodging Domestic, which needs to be corrected to 60522 Lodging Foreign.

Airfare, lodging, vehicle rental and some supplies are a few examples. 

 The step by step guide for this process can be found at the following location:
http://www.uvm.edu/~training/peoplesoft/guides/PurCard_Reallocation_Process.pdf

The cycle end date has permanently moved to facilitate the monthly closing of general ledger periods in PeopleSoft.  The new cycle end date is the 27th of each month (or next business day).

Please remember to:
     * Edit the journal lines, correcting the account from 64098 to the appropriate account for your chart string.

     * Edit all the journal lines.  All of the lines are now displayed.

     * Print the journal report.

     * Include any travel accountable plan information for travel and food purchases: business purpose, destination and dates of travel, using the                         pre-printed sections on the report.

     * Signature of the cardholder and cardholder's supervisor on the journal report are required.

     * Send completed report with attached receipts to Procurement Services.

     * Electronically submit the journal in PeopleSoft.

A full schedule of the open labs can be found at the following web site:  http://www.uvm.edu/~training/peoplesoft/?Page=pslabs.html

Thanks,

Erin

Erin M. Fitzgerald                                           802-656-0885
Assistant Director, Procurement Services        [log in to unmask]
University of Vermont                                     fax:  802-656-8684
19 Roosevelt Highway, Suite 120
Colchester, VT  05446