I just spoke to Marotti’s yesterday and what we are doing is buying some archival 32# paper from Staples and I am using Microsoft Word to put the grids on the paper (the same columns that are currently on the paper). We decided in our office not to put Applicant A or B or Bride or Groom or Spouse as any of our headings but instead will just cross reference everyone by their last name with their partner. We have decided to start a brand new index book effective September 1st.
City Clerk and Treasurer
Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Sara Haskins
Sent: Thursday, September 03, 2009 12:19 PM
To: [log in to unmask]
Subject: Indexing civil marriage licenses
I know that there has been a lot of discussion surrounding indexing of the civil marriages on index cards, but I have not read anything about general indexes. We are a hospital town and do not use index cards for our vitals, we just use general index books. The index pages have bridge and groom on top of different colored pages. Does anyone else only use the general index books? We have received back our first Sept marriage license already and are trying to figure out how to index it. We called Marotti’s but they have not created any new pages or general index books.