Dorset stopped mailing them two years ago, we have then available in several locations around town as well as the town office.† We always bring some to the floor meeting.† This has saved our town a lot of postage and this year we have a pdf file available.
Here's the opinion from the Secretary of State's office:
14. The town auditors must prepare the town report and have it mailed or other distributed at least 10 days prior to town meeting. 24 V.S.A. ß1682(a). In response to the concerns of towns that printing and mailing town reports to every household was too costly, and that most town reports ended up in the trash or recycling, the legislature changed the law to permit the voters of the town to vote to permit the town to provide "notice of the availability of the auditorsí report" to the voters or residents of the town instead of mailing or distributing the report itself. The law provides that "if the voters of the town vote to provide notice of availability, they must specify how notice of availability shall be given, and such notice of availability shall be provided to the voters or residents of the town at least 30 days before the annual meeting." In addition, "upon request, the auditors shall mail or distribute a copy of the full report to a voter or resident of the town." Note that if a town has voted to eliminate the office of auditor, the findings of the public accountant must be mailed or otherwise distributed by the selectboard.
At 02:53 PM 2/18/2010, you wrote:
Iím wondering what other towns who have websites do about distribution of their Annual Town Report.† We still mail hard copies to voters in our small town, but Iím wondering if it would be acceptable, once our website is up and working, to just have a PDF copy available electronically on the website and emailable.†† Would it be kosher to eliminate the paper report altogether?† Have any towns done that?
Larry J. Melen, Weathersfield Town Manager
Telephone:  674-2626
Fascimile:  674-2117
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