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Absolutely, clerks may go, they are Town Officers Educational Conferences and are scheduled for
Wednesday, April 4th at the Hilton in Burlington
Tuesday, April 10th at the Lake Morey Inn in Fairlee
Wednesday, April 18th, at the Holiday Inn in Rutland
Application  may be made on line at www.uvm.edu/extension/community
 
Carol Hammond
Vernon Lister
----- Original Message -----
From: [log in to unmask] href="mailto:[log in to unmask]">Nora Wilson
To: [log in to unmask] href="mailto:[log in to unmask]">[log in to unmask]
Sent: Monday, March 19, 2012 12:05 PM
Subject: Re: Record Retention Schedule

When are these?  May Clerks go?
----- Original Message -----
From: [log in to unmask] href="mailto:[log in to unmask]">Vernon Listers
To: [log in to unmask] href="mailto:[log in to unmask]">[log in to unmask]
Sent: Monday, March 19, 2012 10:05 AM
Subject: Re: Record Retention Schedule

FYI, VALA is sponsoring a workshop on Record Retention at the TOEC's this spring
----- Original Message -----
From: [log in to unmask] href="mailto:[log in to unmask]">Jennifer Peterson
To: [log in to unmask] href="mailto:[log in to unmask]">[log in to unmask]
Sent: Friday, March 16, 2012 11:03 AM
Subject: Re: Record Retention Schedule

I would definitely sign up for that class!
Jennifer Peterson
Town Clerk/Treasurer
Town of Waitsfield
Nine Bridge Street
Waitsfield, VT  05673
802-496-2218
[log in to unmask]
----- Original Message -----
From: [log in to unmask] href="mailto:[log in to unmask]">Cindy Carlson
To: [log in to unmask] href="mailto:[log in to unmask]">[log in to unmask]
Sent: Friday, March 16, 2012 10:48 AM
Subject: Re: Record Retention Schedule

Trevor,  It would be great if a class could be held, seems like we all have “stuff” in our vaults that seem outdated and unnecessary to hold onto.  Maybe we could help speed up the process of updating these standards and practices.

 

Cindy Carlson

Town Clerk / Treasurer

Select Board Assistant

Town of Middlesex

5 Church Street

Middlesex, VT 05602

 

(802) 223-5915 - Phone

(802) 223-1298 - Fax

 

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Trevor Lewis
Sent: Friday, March 16, 2012 9:58 AM
To: [log in to unmask]
Subject: Re: Record Retention Schedule

 

Hi Stacy-

 

Congratulations on your new position.

 

This (record retention and disposition) is something where the Vermont State Archives and Records Administration (“VSARA”), within the Office of the Secretary of State, can help. 

 

VSARA was created in 2008 and is charged with modernization of records management standards and practices for both State and local government.

 

One pointer of caution: if you come across a document with a title along the lines of “State of Vermont Retention Time Table for Municipal Records” please _don’t_ use it.  It was developed by the former Public Records Division of the Department of Buildings and General Services, has been found to contain multiple significant errors (which defy a simple revision and re-issuance) and has been withdrawn.

 

Feel free to contact me off-list at your convenience (or let me know when would be a good time for me to contact you) and we can go more in-depth as to current and upcoming standards for municipal record retention and disposition.

 

Trevor

 

Trevor Lewis

Records Analyst &

Local Records Program Coordinator

Vermont State Archives & Records Administration

1078 U.S. Route 2, Middlesex

Montpelier, VT 05633-7701

802-828-1005 (tel.) | 802-828-3710 (fax)

802-828-3700 (main switchboard)

[log in to unmask] 

www.vermont-archives.org

“Records management is like elevator maintenance.

It's not noticed until it's gone, or something goes wrong.” (source unknown)

 

 

 

 


From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Stacy Jewell
Sent: Friday, March 16, 2012 9:55 AM
To: [log in to unmask]
Subject: Record Retention Schedule

 

Does anyone have a basic list of record retention schedule?   I am the new town clerk for St. Johnsbury.  We are moving to a new building this June and this office and archive vault has not been cleaned out in many years.  Please send info on what can be disposed of and dates to hold on to.  Example is: we have ballots from 2010.

 

Thank you,

 

Stacy Jewell
Town Clerk & Town Treasurer
Town of St. Johnsbury
1187 Main Street
St. Johnsbury, VT  05819
T:  802.748.4331
F:  802.748.1267