From: [log in to unmask] href="mailto:[log in to unmask]">Nora WilsonSent: Monday, March 19, 2012 12:05 PMSubject: Re: Record Retention ScheduleWhen are these? May Clerks go?----- Original Message -----From: [log in to unmask] href="mailto:[log in to unmask]">Vernon ListersSent: Monday, March 19, 2012 10:05 AMSubject: Re: Record Retention ScheduleFYI, VALA is sponsoring a workshop on Record Retention at the TOEC's this spring----- Original Message -----From: [log in to unmask] href="mailto:[log in to unmask]">Jennifer PetersonSent: Friday, March 16, 2012 11:03 AMSubject: Re: Record Retention ScheduleI would definitely sign up for that class!Jennifer Peterson
Town of Waitsfield
Nine Bridge Street
Waitsfield, VT 05673
[log in to unmask]----- Original Message -----From: [log in to unmask] href="mailto:[log in to unmask]">Cindy CarlsonSent: Friday, March 16, 2012 10:48 AMSubject: Re: Record Retention Schedule
Trevor, It would be great if a class could be held, seems like we all have “stuff” in our vaults that seem outdated and unnecessary to hold onto. Maybe we could help speed up the process of updating these standards and practices.
Town Clerk / Treasurer
Select Board Assistant
Town of Middlesex
5 Church Street
Middlesex, VT 05602
(802) 223-5915 - Phone
(802) 223-1298 - Fax
From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Trevor Lewis
Sent: Friday, March 16, 2012 9:58 AM
To: [log in to unmask]
Subject: Re: Record Retention Schedule
Congratulations on your new position.
This (record retention and disposition) is something where the Vermont State Archives and Records Administration (“VSARA”), within the Office of the Secretary of State, can help.
VSARA was created in 2008 and is charged with modernization of records management standards and practices for both State and local government.
One pointer of caution: if you come across a document with a title along the lines of “State of Vermont Retention Time Table for Municipal Records” please _don’t_ use it. It was developed by the former Public Records Division of the Department of Buildings and General Services, has been found to contain multiple significant errors (which defy a simple revision and re-issuance) and has been withdrawn.
Feel free to contact me off-list at your convenience (or let me know when would be a good time for me to contact you) and we can go more in-depth as to current and upcoming standards for municipal record retention and disposition.
Records Analyst &
Local Records Program Coordinator
Vermont State Archives & Records Administration
1078 U.S. Route 2, Middlesex
Montpelier, VT 05633-7701
802-828-1005 (tel.) | 802-828-3710 (fax)
802-828-3700 (main switchboard)
“Records management is like elevator maintenance.
It's not noticed until it's gone, or something goes wrong.” (source unknown)
From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Stacy Jewell
Sent: Friday, March 16, 2012 9:55 AM
To: [log in to unmask]
Subject: Record Retention Schedule
Does anyone have a basic list of record retention schedule? I am the new town clerk for St. Johnsbury. We are moving to a new building this June and this office and archive vault has not been cleaned out in many years. Please send info on what can be disposed of and dates to hold on to. Example is: we have ballots from 2010.
Town Clerk & Town Treasurer
Town of St. Johnsbury
1187 Main Street
St. Johnsbury, VT 05819