We used to have a list like that where anyone in the community could request to be added to the list for Selectboard minutes, agendas etc.  We have since done away with that and just upload them to our Town website.  The only issue I found as Selectboard Clerk for a few years was that if I misunderstood what was being said or if something wasn’t clear in the minutes, that information sometimes was misconstrued with the public because it wasn’t clear. That led to a lot of explaining sometimes…. The other suggestion I would make is to make sure everyone understands that the emailing is just a courtesy, that the official minutes are kept in the vault (or wherever) as they would get testy and try to claim a violation of the open meeting law if the minutes were not emailed within the 5 day limit.



Amber Holland

Town Clerk/Treasurer

Town of Readsboro

PO Box 187

Readsboro, VT 05350

Phone: (802) 423-5405

Fax: (802) 423-5423

Email: [log in to unmask]


From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Deb Hawkins - Pawlet Town Clerk
Sent: Monday, June 18, 2012 1:27 PM
To: [log in to unmask]
Subject: Re: email distribution lists


I have a Selectboard Minutes e-mail list that encompasses community members that wish to get a copy of the minutes and agenda's of the meetings.  I also have a town clerk e-blast list that community members sign up for if they want updates from my office relating to anything that I would like to get out to the public regarding meetings, office closings, emergency alerts, etc.  I find that those who receive the information are very appreciative.  I also have a Press group that gets pertinent information relating to Selectboard meetings etc.




Deb Hawkins - Town Clerk
Town of Pawlet,
PO Box 128
Pawlet, VT  05761
Monday 8:30-3:30
Tuesday 11:00-6:00
Wednesday 8:30-3:30
Thursday 9:00-12:00
Friday Closed

----- Original Message -----

From: [log in to unmask]">Martha Harrison

To: [log in to unmask]">[log in to unmask]

Sent: Monday, June 18, 2012 1:21 PM

Subject: email distribution lists


I would imagine that most towns have email distribution lists. For example, I have lists set up for each town board/committee so, rather than typing in each person’s name when I send the committee an email, I just type “Selectboard” or “Planning Commission” and the correct email addresses pop in automatically.

My question is: have members of the public ever asked to be included on a particular committee’s email list? If so, do you honor that request? Are there open meeting issues to be considered?

Thank you,


West Windsor

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