I've tried the &newcopy option but can't get it to work: what am I missing?

We typically use Option1 - distribute as read-only and have users make a copy. Teachers who distribute a lot of shared documents can set read-only permissions on a folder and put documents there vs. having to share every one individually.

Staff shared folders: I have created a similar structure, but found that if we send a link to a document that is stored in a shared folder, users are prevented from storing it elsewhere in their own Drive (if they wish to.) Has anyone else encountered this?


Eric Hall
Technology Integration Specialist
Mount Mansfield Union High School
Chittenden East SU


On Tue, Sep 24, 2013 at 2:12 PM, Bjorn Behrendt <[log in to unmask]> wrote:
Option 3 is how http://www.gclassfolders.com is being distributed from the website.    

I am going through this at FHS and how to set things up.   I think what I am going to do is set up the below folder structure ( I hope this looks right):

- FHU Staff Documents (View Only all staff)
--- Office Docs (Office staff only have edit rights)
--- Business Docs (Business office only have edit rights)
--- Tech Docs (Only Tech office has edit rights)
--- Teacher Share (All staff have edit rights)

Bjorn Behrendt M.Ed ~ Never Stop Learning
   Google Apps For Education Certified Trainer
My Sites
 ~ Edlisten.com Educational Podcast
 ~ AskBj.net ~ Online Training and Ed Tech Resources
 ~ VTed.org ~ Vermont's Personal Learning Network

gClassFolders ~ Create Google folders for your class.


On Tue, Sep 24, 2013 at 1:46 PM, Larry Dougher <[log in to unmask]> wrote:
Bjorn,

That's what I was afraid of.  I like option 3, but I want it to "show up" as a Doc and then when they click on it, it would reveal itself as a template.  Hmmmm.....

Larry Dougher
Chief Information Officer
Information Technology Services
Windsor Southeast Supervisory Union
127 State Street, Windsor, VT 05089
Email | Google+Twitter | LinkedIn | (802) 674-8336



On Tue, Sep 24, 2013 at 1:42 PM, Bjorn Behrendt <[log in to unmask]> wrote:
Option 1: set the template to view-only and have users go to File => make a copy.   You can do this even if the top folder is editable.

Option 2: publish to the template gallery (but this would make it available to all users in your domain)

Option 3: change the permissions of the document to link-only and add "&newcopy" to the end and have teachers select the link.    ~ This is the cleanest option but you will need to post the link to a google site rather than a google folder. 

Bjorn Behrendt M.Ed ~ Never Stop Learning
   Google Apps For Education Certified Trainer
My Sites
 ~ Edlisten.com Educational Podcast
 ~ AskBj.net ~ Online Training and Ed Tech Resources
 ~ VTed.org ~ Vermont's Personal Learning Network

gClassFolders ~ Create Google folders for your class.


On Tue, Sep 24, 2013 at 1:06 PM, Larry Dougher <[log in to unmask]> wrote:
I've created some curriculum resources as a shared folder in Drive.  Now, I want to add an assessment template to one of those folders, or even just throw it in the overall shared folder.  How do I do it?

I know I could simply share out the template or drag the Google Doc into the shared folder but then they would be editing the actual Google Doc, right?  I want it so that when they click on the Doc it creates a copy of the template for them so that they can edit their OWN copy.

I'm also aware of the Template Library for our domain but I want to add it to the resources linked above.  One stop-shop and all.

Thanks for any help,

Larry Dougher
Chief Information Officer
Information Technology Services
Windsor Southeast Supervisory Union
127 State Street, Windsor, VT 05089
Email | Google+Twitter | LinkedIn | (802) 674-8336






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