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Ben,
did you get this?

Nicole (Nicky) DelNegro-Jozefiak
BVSU Technology Coordinator
802.375.2589 ext 127
[log in to unmask]


On Tue, Jan 21, 2014 at 8:27 AM, Drescher, Peter <[log in to unmask]
> wrote:

>  Hello all:
>
>
>
> Not sure if this is useful to you all or not, but we had some folks miss
> some deadlines last year on E-rate.  Note the window countdown here.
>
>
>
> Hopefully, all are on track with this year.
>
>
>
> Peter
>
>
>
> *Peter Drescher*
>
> *Education Technology Coordinator*
>
> *Vermont Agency of Education*
>
> *Integrated Support for Learning Division*
>
> *120 State St. *
>
> *Montpelier, VT  05620*
>
> *Ph.: 802.828.5149 <802.828.5149>*
>
> *FAX: 802.828.0573 <802.828.0573>*
>
> [log in to unmask]
>
> *Twitter:  formerly: VTDOE_EdTech*
>
> *Now: VTED_Technology*
>
>
>
> *From:* SL News Brief [mailto:[log in to unmask]]
> *Sent:* Friday, January 17, 2014 4:46 PM
> *To:* Drescher, Peter
> *Subject:* USAC’s Schools and Libraries News Brief for this week
>
>
>
>
>
>
>
> [image: header]
>
> [image: header] <http://www.usac.org>
>
>  *January 17, 2014*
>
> *FY2014 WINDOW COUNTDOWN*
>
> *Days to window close*
>
> *68*
>
> *FCC Forms 470 filed to date*
>
> *20,936*
>
> *FCC Forms 471 filed to date*
>
> *698*
>
> *Online Item 21 attachments filed to date*
>
> *1,262*
>
>
>
> *TIP OF THE WEEK: **Be sure to set aside enough time to complete the Item
> 21 attachments for your FCC Form 471 Block 5 funding requests in order to
> submit them before the filing window closes. *We encourage you to submit
> them online<http://slforms.universalservice.org/Item21app/frmBenAppNumRequest.aspx>,
> but you can also submit by email, by fax, or by delivery service or mail as
> indicated in the Item 21 Attachments<http://www.usac.org/sl/applicants/step04/item-21.aspx>document on the USAC website.
>
> *Commitments for Funding Years 2013 and 2012 *
>
> *Funding Year 2013.* USAC will release Funding Year (FY) 2013 Wave 35
> Funding Commitment Decision Letters (FCDLs) January 23. This wave includes
> commitments for approved Priority 1 (Telecommunications Services and
> Internet Access) requests at all discount levels. As of January 17, FY2013
> commitments total over $1.72 billion.
>
> *Funding Year 2012.* USAC will release FY2012 Wave 75 Funding Commitment
> Decision Letters (FCDLs) January 24. This wave includes commitments for
> approved Priority 2 (Internal Connections and Basic Maintenance) requests
> at 90% and denials at 89% and below. As of January 17, FY2012 commitments
> total over $2.84 billion.
>
> On the day the FCDLs are mailed, you can check to see if you have a
> commitment by using USAC's Automated Search of Commitments<http://www.usac.org/sl/tools/commitments-search/Default.aspx>tool.
>
> *First Consortium Applicant Finishes Online FY2014 Application*
>
> In last week's SL News Brief<http://www.usac.org/sl/tools/news-briefs/preview.aspx?id=524>we announced the first school, school district, and library to file and
> certify an FCC Form 471 for FY2014 – including the associated Item 21
> attachment(s) – online. We now congratulate the first consortium to finish
> the process. Applicants that file early have a much better chance of being
> included in the earliest funding waves for a funding year.
>
> The first successful online consortium filer is:
>
>    - *First consortium:* GREENBELT SHARED SERVICES ARRANGEMENT, Quanah,
>    Texas
>
>  Remember that the Item 21 attachment is a window filing requirement and
> your attachment(s) must be submitted by 11:59 PM EDT on March 26, 2014.
>
> *Evaluating Bids*
>
> In the January 10 SL News Brief<http://www.usac.org/sl/tools/news-briefs/preview.aspx?id=524>we provided guidance on receiving responses from bidders to a posted FCC
> Form 470 and/or Request for Proposal (RFP). In this issue we discuss the
> bid evaluation process.
>
> *Closing your competitive bidding process*
>
> When you post an FCC Form 470 to the USAC website, the system calculates
> your Allowable Vendor Selection/Contract Date (ACD). The ACD is the
> earliest date that you can close your competitive bidding process, evaluate
> bids, select a service provider, sign a contract (if applicable), and sign
> and submit your FCC Form 471.
>
> The system calculates the ACD as the date 28 days after the form is posted
> to the website. However, keep in mind that if you issue an RFP after the
> form is posted, your actual ACD is 28 days after the RFP is publicly
> available. Moreover, if you make a significant change to the scope of your
> project or the services you are requesting or take any other action that
> involves posting a new FCC Form 470, your ACD will change.
>
> On or after your ACD, you can close your competitive bidding process and
> evaluate the bids you have received. Remember that if you receive only one
> bid – or no bids – you can keep your competitive bidding process open and
> contact service providers to solicit bids.
>
> *Disqualification reasons*
>
> You may decide that you will only accept bids that meet certain
> requirements, and disqualify bids that do not meet those requirements. You
> must state those disqualification reasons in your FCC Form 470 and/or RFP.
>
> Disqualification reasons must be binary – i.e., the bidder or the bid
> either meets the requirement or does not meet the requirement. Here are
> some examples of disqualification reasons:
>
>    - The service provider must be bonded.
>
>
>    - The service provider must have a Service Provider Identification
>    Number (SPIN).
>
>
>    - The bid must contain responses to all five of the questions listed
>    in the RFP.
>
>  Bids that do not meet the requirements can be disqualified and not
> evaluated further.
>
> *Constructing an evaluation*
>
> To evaluate the bids you receive, you must construct an evaluation<http://www.usac.org/sl/applicants/step03/evaluation.aspx>.
> You decide what factors you want to consider in your evaluation and how
> important each factor is to you. You can use as few or as many evaluation
> factors as you like, and you can assign percentages or points to the
> factors you use to reflect their relative importance. Note that you must
> *always* include the price of the eligible products and services as a
> factor, and that factor must be weighted more heavily than any other single
> factor.
>
> For each bid, you can evaluate how well it meets each of the factors and
> assign a point value or percentage as appropriate. By totaling the scores
> for each bid, you can arrive at the most cost-effective bid.
>
> Preparing a bid evaluation matrix helps you evaluate bids and also
> provides documentation of the process you followed to select your service
> provider. In addition to the document Construct an Evaluation<http://www.usac.org/sl/applicants/step03/evaluation.aspx>,
> the USAC website features a sample bid evaluation matrix<http://www.usac.org/_res/documents/sl/pdf/samples/Bid-Evaluation-Matrix.pdf>you can use as a guide.
>
> *Requesting tariffed/month-to-month services and contracted services*
>
> You can receive services:
>
>    - *Under tariff or on a month-to-month basis.* Services such as basic
>    telephone service or Internet access may not require a contract. You must
>    post an FCC Form 470 and open a competitive bidding process for these
>    services each year – e.g., for FY2014, you must post an FY2014 FCC Form 470
>    and cite that form in Item 12 of an FY2014 FCC Form 471.
>
>
>    - *Under a contract.* Tariffed or month-to-month services provided
>    under a contract are considered to be contracted services. Also, internal
>    connections and basic maintenance products and services are generally
>    provided under a contract. If you sign a multi-year contract resulting from
>    an FCC Form 470 posting, that form becomes the "establishing FCC Form 470"
>    and you do not have to post an FCC Form 470 or open a competitive bidding
>    process again for the life of that contract. (You can refer to the
>    Contracts <http://www.usac.org/sl/applicants/step03/contracts.aspx>guidance on the USAC website for more information about contracts.)
>
>  *Retaining documentation*
>
> We continue to stress that applicants and service providers must retain
> all documents related to the application for, receipt, and delivery of
> discounted telecommunications and other supported service for at least five
> years (or whatever retention period is required by the rules in effect at
> the time your program form is certified) after the last day of service
> delivered in a particular funding year. Documents to retain as part of the
> competitive bidding process include but are not limited to:
>
>    - The FCC Form 470
>
>
>    - The RFP, if one is issued
>
>
>    - Questions from potential bidders and your answers
>
>
>    - Copies of winning *and losing* bids (including disqualified bids)
>
>
>    - The final bid evaluation matrix and any supporting documentation
>
>
>    - The contract, if one is signed.
>
>
>
>
>
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