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In CAS we routinely provide ďsignedĒ letters in mass quantities for various purposes (Deanís List, invitations to admitted students, etc).

Itís not any attempt to defraud, only to save the writing hands of our Deans and Chairs.


On Apr 29, 2014, at 10:52 AM, Sam Hooker <[log in to unmask]> wrote:

> 
> On 20140423, 15:59 , Lynda Howell wrote:
>> I remember some ISO presentation (at last year's EDU@uvm, perhaps?)
>> where they talked about people who scanned their signature to an image
>> file and used it to sign documents, and it was very much something they
>> were telling us not to do.  I assume the issue was that anyone can clip
>> the image and paste it into any other document.  But presumably anyone
>> can copy a signature image from the printed-out-and-scanned document and
>> paste that into another document too.
> 
> Really? That seems...unlike something we would say (especially given the
> decidedly-indecorous and involuntary swearing under my breath every time
> someone hands me a piece of paper). Is there some context?
> 
> 
> Cheers,
> 
> -sth
> 
> --
> Sam Hooker | [log in to unmask]
> Information Security Engineer
> Enterprise Technology Services
> The University of Vermont
> 
>> On 4/23/2014 2:12 PM, Wesley A. Wright wrote:
>>> Let's take a step back. In the age of the purchase card, why are you
>>> asking for cash (paper) ?
>>> 
>>> Baby step forward. MacOs has a built-on app called Preview that allows
>>> you to use laptop camera to scan you signature and attach it to aa
>>> PDF, and fill in the PDF form, too. You can then complete your part of
>>> the form, email results to supervisor to do same, and forward final
>>> version to accounting, thus at least eliminating the paper bit. 
>>> 
>>> Sent from my iPad
>>> 
>>> On Apr 23, 2014, at 1:46 PM, Geoffrey Duke <[log in to unmask]
>>> <mailto:[log in to unmask]>> wrote:
>>> 
>>>> I donít know why the current situation exists, and I donít mean to
>>>> offend anyone involved in the support of this process,  *butÖ*
>>>> 
>>>> 
>>>> 
>>>> Iím going on a business trip in a couple weeks, and Iíve requested a
>>>> cash advance. In order to complete this request, my supervisor needs
>>>> to approve this request. I have received an email with a PDF
>>>> attachment that I need to print out, get my supervisor to sign, then
>>>> scan that into a PDF and email it back.
>>>> 
>>>> 
>>>> 
>>>> Why is the current process not using our $38M ERP system? Itís been a
>>>> while since I went through this process, but I seem to recall using
>>>> PeopleSoft to make this kind of request in the past.
>>>> 
>>>> 
>>>> 
>>>> Somehow, this feels dirtier to me than if we were really using the
>>>> paper. Iím having to print something out just to turn around and
>>>> discard it? This is so wasteful of both time, energy, and resources.
>>>> 
>>>> 
>>>> 
>>>> How much does a business workflow cost that depends on every business
>>>> unit having to print/sign/scan send all financial documents? Please,
>>>> somebody tell me that thereís a plan to change this.
>>>> 
>>>> 
>>>> 
>>>> And what does printing/scanning ensure? Itís much easier for me to
>>>> forge my supervisorís signature on a paper document than it would be
>>>> to fake an electronic approval, either by an email message or a
>>>> PeopleSoft transaction (i.e., click ďapproveĒ). And there are audit
>>>> trails for those options.
>>>> 
>>>> 
>>>> 
>>>> Is it just me or is this business process really as absurd as it seems?
>>>> 
>>>> 
>>>> 
>>>> --Geoff
>>>> 
>>>> 
>>>> 
>>>> Geoffrey Duke
>>>> 802.656.1172 | Sr System Administrator <http://www.uvm.edu/%7Egcd>|
>>>> Enterprise Technology Services <http://www.uvm.edu/ets>| University
>>>> of Vermont <http://www.uvm.edu/>
>>>> 
>>>> 
>>>> 
>>>> Ľ *Support has ended* for Windows XP
>>>> <http://windows.microsoft.com/en-US/windows/end-support-help> and
>>>> Office 2003
>>>> <http://office.microsoft.com/en-us/help/support-is-ending-for-office-2003-HA103306332.aspx>
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>> 
> 

Andrew Hendrickson
CAS IT Administrator
UVM, College of Arts & Sciences
438 College Street #206
Burlington, VT
05405

802-656-7971
802-656-4529 (fax)

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