To me it depends on a number of things, e.g., how many you have, how much coverage there is per package, how reliable the vendor is, etc.  I just updated ones I have from losing MDConsult, which went much further back than other sources.  If you know your vendor does a rolling X number of years you can handle the situation just by noting holdings that way & thus not have to worry about it, or if you prefer specific-year/volume-forward  you could do a yearly spot check & see if it begins to look like you should do annual updates.

JM$.02W -- other people's mileage may vary, slightly high west of the Rockies.....


William F. Nichols, MLS | Director of Library Services - Carolinas | Edward Via College of Osteopathic Medicine | 350 Howard Street | Spartanburg, SC 29303| Office: 864-327-9852  Fax: 864-804-6986 
(The views and opinions expressed here are not necessarily those of the Edward Via College of 
Osteopathic Medicine, and they may not be used for advertising or product endorsement purposes.)
-----Original Message-----
From: Medical Libraries Discussion List [mailto:[log in to unmask]] On Behalf Of Kash-Holley, Melissa
Sent: Tuesday, December 09, 2014 9:03 PM
To: [log in to unmask]
Subject: SUMMARY: How do you keep electronic records in SERHOLD updated?

Hello All,

I was able to talk with one hospital librarian and one academic librarian who gave me the scoop on how they manage SERHOLD ejournal holdings.  I'll share with you their advice below.

--Add electronic journal packages as you subscribe

--No SERHOLD update/inventory is done unless it becomes necessary.  I was thinking that a yearly SERHOLD inventory is necessary and wondered how would we ever keep thousands of ejournal holdings updated.  Turns out that the two librarians I talked to say they don't do inventories and that mistakes in their SERHOLD holdings are only corrected if an erroneous DOCLINE request is received.  Fill rates have not suffered much.

Bottom Line: Accept that fill rate will not be perfect, don't worry about checking holdings every year, it's more important to spend the time you have to get the ejournal holdings inputted into SERHOLD.

So, this is what we are going to do.  

I would love to hear if anyone else has anything to say:)


-----Original Message-----
From: Kash-Holley, Melissa 
Sent: Monday, December 01, 2014 6:44 PM
To: [log in to unmask]
Subject: How do you keep electronic records in SERHOLD updated?

Hello all,

I am interested to know how you all keep up with the maintenance of your electronic SERHOLD records.

We are currently working on inputting more of our electronic journal holdings into SERHOLD.  I am trying to decide how many is feasible.  We have ~16,000 electronic holdings and 1 person to maintain the SERHOLD records.  The average library inputs about 32% of their electronic holdings into SERHOLD.  For us, 32% is over 5,000 SERHOLD holdings. Is this even possible?  If so, how do you do it?

Any advice would be appreciated!


Melissa Kash-Holley, MLIS, AHIP
Librarian for Reference, Instruction and Access Services Medical Library Oklahoma State University Center for Health Sciences
1111 West 17th Street
Tulsa, Oklahoma  74107-1898
Phone  918-561-8457
Fax  918-561-8412
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