We used to print a new grand list when the listers were finished (the “lodged” grand list) and the listers would keep the abstract. We were advised several years ago by Mary Jane Grace (tax department) that we need to keep the abstract, and any information that shows how it changed to become the lodged grand list, so that someone could follow the process from abstract total to lodged total. We are a small town (800 parcels) so we don’t have that many changes. When we do have a change, I reprint the page and write “revised” and put the old page in the back of the book. I write on the old page a note about why it changed (grievance, homestead declaration, etc.) so in the end we only have one list. With all of the late-filed homesteads It’s becoming more cumbersome and I would like to hear how others do it.

 

 

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Barbara
Sent: Friday, July 10, 2015 10:14 AM
To: [log in to unmask]
Subject: Abstract

 

Our Listers tell us that we need to keep the “Abstract” they produce indefinitely.  Are we supposed to keep it in the vault? Does anyone have retention information on it?

 

Thanks,

Barbara Taylor

Asst Clerk