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We only figured out the software this week, by hunt and peck and not by anything the department of taxes sent us.

 

Sincerely,

Tim Arsenault

Vernon Town Clerk

567 Governor Hunt Road

Vernon, VT  05354

[log in to unmask]

802-257-0292

 

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Wilmington Town Clerk
Sent: Wednesday, January 11, 2017 8:45 AM
To: [log in to unmask]
Subject: Re: PTTR's

 

I’m not worrying about it.  It is the responsibility of the Dept of Taxes to think through these issues prior to launch and to provide proper training.  I think we can all agree there was not adequate training.  The change that put the information on the form was initiated by the Tax Dept, not us. 

 

 

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Sue Gage
Sent: Tuesday, January 10, 2017 5:36 PM
To: [log in to unmask]
Subject: Re: PTTR's

 

I have already processed a number of these, and did not redact that information…..do I have a liability issue here?? And should I now go back and pull all that?

 

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Farnham, Douglas
Sent: Tuesday, January 10, 2017 4:35 PM
To: [log in to unmask]
Subject: Re: PTTR's

 

I apologize for that Bobbi – that was certainly not the intention here and is why we have begun masking the SSNs and FEINs that print out from myVTax. We are working on correcting the forms right now so this burden is not placed on the clerks.

 

From: Bobbi Brimblecombe [mailto:[log in to unmask]]
Sent: Tuesday, January 10, 2017 3:11 PM
To: Farnham, Douglas <[log in to unmask]>
Cc: 'Municipal Listserv' <[log in to unmask]>; 'Wheaton-Book, Megan' <[log in to unmask]>; Hunt, Elizabeth <[log in to unmask]>
Subject: RE: PTTR's

 

This is more work for the clerks. Redaction takes time and we risk missing one.

 

From: Farnham, Douglas [mailto:[log in to unmask]]
Sent: Tuesday, January 10, 2017 3:08 PM
To: Bobbi Brimblecombe <[log in to unmask]>
Cc: Municipal Listserv ([log in to unmask]) <[log in to unmask]>; Wheaton-Book, Megan <[log in to unmask]>; Hunt, Elizabeth <[log in to unmask]>
Subject: RE: PTTR's

 

Bobbi,

 

The contact information being included on the property transfer tax returns was an unintended consequence of process changes we are making at the Department to gain administrative efficiencies. The Department is going to be pursuing a legislative change to make certain fields on the property transfer tax return confidential in order to support redaction prior to recording. We are also going to alter the printed version from myVTax so that it does not include contact information. In the meantime, although there is no statutory reference protecting the confidentiality of these fields, the Department advises clerks to redact the phone numbers and email addresses in order to protect property transfer tax filers from identity theft.

 

These fields should be considered optional so if the filer wants to remove the information (or leave it blank) prior to recording then that is the preferred method. The fields will be removed from the paper versions of the property transfer tax returns as soon as possible.

 

Sincerely,

 

Douglas R. Farnham | Director

Property Valuation & Review | Vermont Department of Taxes

802-828-6829 | www.tax.vermont.gov

 

New email address: [log in to unmask]

 

This email may contain confidential tax information. The information is intended only for use by the individual or entity addressee. If you are not the intended recipient, you are prohibited from any disclosure, copying, distribution or the taking of any action in reliance on the contents of this information, and any such action would subject you to civil and/or criminal prosecution under state and Federal confidentiality laws. If you received this email in error, immediately delete this email and contact us at 802-828-6829 or [log in to unmask] for further instructions.

 

 

From: Bobbi Brimblecombe [mailto:[log in to unmask]]
Sent: Thursday, January 05, 2017 3:01 PM
To: Vermont Municipal Government Discussion Network <[log in to unmask]>; Farnham, Douglas <[log in to unmask]>
Subject: PTTR's

 

The new PTTR’s have phone numbers and email addresses. Is that considered public information, or are we supposed to redact it?

 

Bobbi Brimblecombe

Marshfield Town Clerk

802-426-3305

 

Please be aware that any messages sent to or from this address are public records, subject to disclosure.