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When I worked for a big hospital corporation we had to keep several editions of certain textbooks so that if we were sued we would have access to what was current treatment at that time.

Dorothy Jobe

-----Original Message-----
From: Medical Libraries Discussion List [mailto:[log in to unmask]] On Behalf Of Akin, Kelly (IHS/PHX)
Sent: Thursday, June 22, 2017 5:01 PM
To: [log in to unmask]
Subject: Re: [EXTERNAL] Re: Weeding/Donation Guidelines

Thank you for elaborating. Again, great information.

I just received a call from our Warehouse (the guys who get the books I discard) and one of their workers was aghast that I wanted to throw away some books.  He advised me to take them to Goodwill! Lol.

Thank you,

Kelly

-----Original Message-----
From: Medical Libraries Discussion List [mailto:[log in to unmask]] On Behalf Of Scott Thomson
Sent: Thursday, June 22, 2017 2:24 PM
To: [log in to unmask]
Subject: Re: [EXTERNAL] Re: Weeding/Donation Guidelines

Haha, yes. I still remember when the 7th edition of *Nursing Theorists and Their Work* was published. We received simultaneous breathless requests to acquire the new one and not to even think about discarding the old one. I'm not with that institution anymore, but I'm confident they are both still there on the shelf, along with the 5th and 8th editions. Oh, and as a library serving one of the 9 pod schools in country, I feel compelled to mention that podiatry is like that too. The materials tend to age well, and they can be quite rare, so weed with caution.

Having criteria surrounding superseded editions and date-of-publication can obviously help with weeding and donation policies, but of course exceptions often need to be made. For weeding, our official policy does have the 10-years-after-publication-date as one of the criteria, but with a spelled-out caveat that older items may be retained if they still contain relevant information or are rare/valuable. For donations, we do have an FAQ to provide potential donors with a bit of guidance, but we kept our official policy broad and simply state that we reserve the right to refuse any donation for any reason.

Scott Thomson, MLIS, AHIP
Library Director
Boxer Library
Rosalind Franklin University of Medicine and Science
847.578.3243 <(847)%20578-3243>
[log in to unmask]

Click here <http://guides.rosalindfranklin.edu/about> to learn more about the Boxer Library.

On Thu, Jun 22, 2017 at 11:00 AM, Lubenow Janis <[log in to unmask]>
wrote:

> I never withdraw anything on the topic of nursing theory ...no matter 
> how old J
>
> Janis Lubenow
> Library Information Specialist/CME Coordinator UP Health System - 
> Marquette Health Sciences Library
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> Marquette, MI 49855
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> P Think Green - Print only when it's necessary
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> From: Medical Libraries Discussion List [mailto:[log in to unmask]] 
> On Behalf Of Lara Lasner frater
> Sent: Thursday, June 22, 2017 11:56 AM
> To: [log in to unmask]
> Subject: [EXTERNAL] Re: Weeding/Donation Guidelines
>
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> I wrote the weeding policy for my old library (plus I wrote an article 
> about weeding.)
>
> It's been a while since I saw the policy but I think there was a 10 
> year time limit on books. However there were certain subjects that 
> were not discarded such as historical and archival materials or 
> subjects the researchers needed no matter how old. We also kept 
> anything not owned by many libraries.
>
> When the library moved to a smaller location, we discarded a lot of 
> the journals we found online but I tried to discard the free online 
> journals first.
>
> I don't remember if there was a donation policy but I think we let 
> them know that keeping it was at our discretion.
>
> Lara Lasner-Frater. MA, MLS
> Electronic Resources Librarian
> Sirota Memory Library - Touro College
> [log in to unmask]<mailto:[log in to unmask]>
> (646) 981-4531
>
> -----Original Message-----
> From: Medical Libraries Discussion List [mailto:[log in to unmask]] 
> On Behalf Of Miller, Jolene
> Sent: Tuesday, June 20, 2017 12:56 PM
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: Re: Weeding/Donation Guidelines
>
> I don't know if this is a best practice, but we require folks submit a 
> list of titles with the year of the books they are interested in 
> donating, then we let them know which titles (if any) we will take.
>
> Sometimes we get drop-and-runs of boxes of old books, leaving us to 
> recycle them. People don't realize that it costs the money in staff 
> time to pitch their old books.
>
> Jolene
>
>
> Jolene M. Miller, MLS, AHIP
> Director, Mulford Health Science Library Assistant Professor, Library 
> Administration Mulford Library Building, Room 416, Mail Stop 1061
> 3000 Arlington Ave.
> Toledo, Ohio 43614-2598
> 419.383.4959
> 419.383.6141 (fax)
> [log in to unmask]<mailto:[log in to unmask]>
> orcid.org/0000-0003-4422-2708<https://protect-us.mimecast.co
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>
>
> -----Original Message-----
> From: Medical Libraries Discussion List [mailto:[log in to unmask]] 
> On Behalf Of Akin, Kelly (IHS/PHX)
> Sent: Tuesday, June 20, 2017 12:42 PM
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: Weeding/Donation Guidelines
>
> Hello Fellow Medical Librarians,
>
> What are your guidelines for weeding books or for accepting donations? 
> I have people from many departments who try to unload their 30 year 
> old medical textbooks on me and I end up discarding most of them.
>
> Here has been my criteria for books I will discard:
>
> More than 5 years old
> Has a superseding edition
> Is held in another library within my state
>
> Are there any other best practices I should know about?
>
> Thank you all,
>
> Kelly Akin, MLIS
> Medical Librarian
> NIH Bldg
> Phoenix Indian Medical Center
> 602-263-1200 ex. 1676
>
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