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So that I understand, we can delete the address for every VT agency that we
send Town Reports to and only send the electronic copy to VSARA?

 

Nancy J. Ertle Corinth Town Clerk

PO Box 461

1387 Cookeville Rd

Corinth, VT 05039

 

From: Vermont Municipal Government Discussion Network
[mailto:[log in to unmask]] On Behalf Of Wheaton-Book, Megan
Sent: Friday, July 21, 2017 2:01 PM
To: [log in to unmask]
Subject: Town Reports sent to Vermont State Archives and Records
Administration

 

Dear Municipal Clerks,

 

(Apologies for cross-posting!)

 

As you may know, Act 50 of 2017 made the following change to 24 V.S.A. §
1173:

 

“The clerk of a municipality shall supply annually each library in such
municipality with two copies of the municipal report, upon its publication.
The clerk shall also send to the Vermont State Archives and Records
Administration one copy thereof in a manner prescribed by the State
Archivist. Officers making these reports shall supply the clerk of the
municipality with the copies necessary for him or her to comply with the
provisions of this section and section 1174 of this title.”

 

The above statutory change became effective as of July 1, 2017. What this
means is that you no longer have to send multiple copies of your town report
to all of the various state agencies that you have sent the report to in the
past.  Instead, you simply have to send a single electronic copy to a
specific email address at VSARA.

 

For towns that have already submitted their annual reports to the Department
of Libraries, they do not need to resubmit at this time. VSARA will send out
a submission reminder notice one month prior to the March 2018 town meeting,
with the submission process below for sending town reports to the Vermont
State Archives and Records Administration (VSARA).

 

For towns that have not yet submitted their 2017 annual town report to the
Department of Libraries please follow the submission process outlined below
once your town report is published.

 

Submission process: 

 

Town reports shall now be submitted electronically to the Vermont State
Archives and Records Administration (VSARA) via email to
[log in to unmask] <mailto:[log in to unmask]>  with the subject line
“Town Report Submission for [Municipality Name Here]”.  

 

Due to the high volume of reports expected, VSARA asks that towns rename
their attachment in the following manner:

VermontTownReports_[Municipality Name Here]_2017

(example: VermontTownReports_WestHaven_2017)

 

VSARA accepts the following file formats for town reports:

Portable document format (PDF or PDF/A)

Word (.doc or .docx) 

 

If you cannot submit your town report in one of the formats above please
contact [log in to unmask] <mailto:[log in to unmask]>  or call Megan
Wheaton-Book at 802-828-3897. All town reports will be publicly available
through VT Re·tain <https://vermont.access.preservica.com/> , the State of
Vermont’s Digital Archives, once processed.

 

Sincerely,

Megan

 

Megan Wheaton-Book 

Records Analyst III

Vermont State Archives & Records Administration

1078 U.S. Route 2, Middlesex

Montpelier, VT 05633-7701

802-828-3897 | [log in to unmask]
<mailto:[log in to unmask]>