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I re-issue at no charge unless someone has lost their passport multiple times.  After the 3rd time, I charge the fee.

From: Vermont Municipal Government Discussion Network <[log in to unmask]> On Behalf Of Deb
Sent: Thursday, September 06, 2018 10:18 AM
To: [log in to unmask]
Subject: Re: Green Mountain Passports?

I also re-issue at no charge


Deb Hawkins
Town Clerk
Town of Pawlet
PO Box 128
122 School St.
Pawlet, VT  05761
802-325-3309 x1
Mon - 8:30-3:30
Tues - 11:00-6:00
Wed - 8:30-3:30
Thurs - 9:00-12:00
Fri – Closed
[log in to unmask]<mailto:[log in to unmask]>

”Note: Written communications to and from Town officials regarding Town business are considered public records and will be available to the public for review.”


From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Heidi Racht
Sent: Thursday, September 06, 2018 8:35 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Green Mountain Passports?

I re-issue for free - have done 2 in 13 years.

I also let people know that if they lose or destroy, like falling out of their canoe or something, I will just give them a new card.

Heidi

Heidi Racht
Town Clerk, CVC, CMC
--------------------------------------------------------------------------------

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               - William James

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________________________________
From: "Bobbi Brimblecombe" <[log in to unmask]<mailto:[log in to unmask]>>
To: "Vermont Municipal Government Discussion Network" <[log in to unmask]<mailto:[log in to unmask]>>
Sent: Wednesday, September 5, 2018 12:45:54 PM
Subject: Re: Green Mountain Passports?

I have people pay again. Am I the only one?

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Nellie Noble
Sent: Wednesday, September 5, 2018 12:37 PM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Green Mountain Passports?

I was thinking the same thing on length of time. If they get it at the minimum age chances are they would live 25 more years and like you say, we would still have their info so they would not have to reapply and pay fee again...

On Wed, 5 Sep 2018 12:30:35 -0400, Judy wrote:
I believe it’s because these cards are good for life. I always tell people that if they lose their card or it is destroyed to come back and I will give them another card for free because we have the application on file.

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Town Clerk
Sent: Wednesday, September 05, 2018 9:12 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Green Mountain Passports?

25 YEARS. That is crazy.

Stacy Jewell
Town Clerk / Treasurer
Town of St. Johnsbury
51 Depot Square, Suite 101
St. Johnsbury, VT  05819
802-748-4331

From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of SOS - VSARA State Records Management
Sent: Friday, August 31, 2018 11:26 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Green Mountain Passports?

Hello Alberta,

Currently, disposition guidance for Green Mountain Passport applications can be found on one of the disposition orders for Municipal Clerks, specifically Disposition Order No. 09219.  A direct link to the disposition order can be found here<https://www.sec.state.vt.us/media/458875/DO_MunicipalClerks.pdf>.  If you have any additional questions, or the link does not work, please let us know!

Regards,

Andrew

---------------
Andrew Rais
Records & Information Management Specialist I
Vermont State Archives & Records Administration
1078 U.S. Route 2, Middlesex
Montpelier, VT 05633-7701
802-828-2234 | [log in to unmask]<mailto:[log in to unmask]>


From: Vermont Municipal Government Discussion Network <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Alberta Miller
Sent: Friday, August 31, 2018 11:09 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Green Mountain Passports?

Morning,

I have found a box of Green Mountain Passport applications going back to the early 90's. I have looked on the retention schedules and cant find them listed.

Does anyone know how long we need to hold onto the applications after the passport has been issued?


Sincerely,

Alberta Miller
Clerk & Treasurer
Town of Hardwick, Vermont