Yes it's a meeting. Sent from my Verizon LG Smartphone ------ Original message------ From: T Arsenault Date: Tue, Apr 2, 2019 3:48 PM To: [log in to unmask]; Cc: Subject:Re: April Newsletter from Property Valuation and Review [EXTERNAL EMAIL: DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Is it free? From: Vermont Municipal Government Discussion Network [mailto:[log in to unmask]] On Behalf Of Hunt, Elizabeth Sent: Tuesday, April 02, 2019 3:46 PM To: [log in to unmask] Subject: April Newsletter from Property Valuation and Review NEWSLETTER from your District Advisor Property Valuation and Review Vermont Department of Taxes April 2019 What’s New for April Director Listening Sessions – Integrated Property Tax Management System We are hosting eleven regional listening sessions this month to gather input on what you would like to see in a modern system. Dates and locations are as follows, we hope you will be able to attend one of these informational sessions. We have created a web page which will provide regular updates and that includes an email link for your comments, and we are also collaborating with VLCT on surveys designed to get your feedback. Please feel free to share this info in your town office and note that we are extending our invitation to all town officials interested in this topic. April 3 Middlebury Town Hall – 1st Fl 77 Main St, Middlebury 1:30 pm – 3:00 pm Rutland Town Town Office – Main Fl 181 Business Rte. 4, Rutland 6:30 pm – 8:00 pm April 8 Hartford Town Offices – 1st Fl 171 Bridge St, White River Jct 4:00 pm – 5:30 pm April 17 Moretown Town Office, 79 School St, Moretown 9:30 am – 11:00 am April 18 St Albans St Albans City Council Chambers 100 North Main St, St Albans City 11:00 am – 12:30 pm Burlington Fletcher Free Library - Community Room 235 College St, Burlington 2:00 pm – 3:30 pm April 24 St Johnsbury St Johnsbury Gallery Building NVDA Conference Room 36 Eastern Avenue, St Johnsbury 2:00 pm – 3:30 pm Newport Goodrich Memorial Library 202 Main St, Newport 4:30 pm – 6:00 pm April 25 Morristown Town Offices 43 Portland St, Morristown 2:00 pm – 3:30 pm April 26 Brattleboro Town Offices 280 Main St, Brattleboro 10:00 am – 11:30 am Manchester Town Office 40 Jeff Williams Way, Manchester 2:00 pm – 3:30 pm Integrated Property Tax Management System<https://tax.vermont.gov/municipal-officials/iptms> Questions? Feedback? Please let us know [log in to unmask]<mailto:[log in to unmask]> Updated Calendar The Lister calendar has been recently updated and is available at Lister Calendar & Task List<https://tax.vermont.gov/content/lister-calendar-2019> At a glance, important dates for April include: * Valuation and ownership date 32 VSA 3651<https://legislature.vermont.gov/statutes/section/32/123/03651> April 1 * Income Tax filing due date (Including HS-122) April 15 Due date for forms from property owners: * Insurance values due from exempt property owners 32 VSA 3802a<https://legislature.vermont.gov/statutes/section/32/125/03802a> April 1 * Business personal property forms due to town 32 VSA 3618<https://legislature.vermont.gov/statutes/section/32/123/03618> April 20 Education and conferences: * Town Officer Education Conference (TOEC) April 4 Fairlee * NEMRC Grand List Webinar (2 day) April 8 & April 10 * Town Officer Education Conference (TOEC) April 11 Rutland * Solar & Cell Valuation Training April 16 Rutland * NEMRC MicroSolve CAMA Webinar (2 day) April 22 & April 24 Current Use Class **NEW** A new Current Use class has been added to our education schedule: April 30 Morrisville Charlmont Restaurant, 116 VT Route 15W If you are interested in this new offering you may either enter a new registration or edit your previous registration/ wait list request for the Current Use Class in Killington on May 2 and attend in Morrisville rather than Killington. Education program online registration<https://tax.vermont.gov/municipal-officials/certification-education-programs/online-registration> Appeals Training for Listers and Boards of Civil Authority Property Valuation and Review (PVR) is sponsoring free VLCT Municipal Assistance Center (MAC) training for listers and members of Boards of Civil Authority. This includes: • Effective Tax Appeals Workshops Tuesday, April 30 Lake Morey Resort, Fairlee Tuesday, May 7 Holiday Inn, Rutland · Onsite training for towns undergoing reappraisals Contact Abby Friedman at 800-649-7915, ext. 1926, or [log in to unmask]<mailto:[log in to unmask]> to schedule a training. VLCT Training & Events<https://www.vlct.org/training-events> ________________________________ News You Can Use VLCT FAQ Links Did you know Vermont League of Cities and Towns provides comprehensive information as it relates to both Open Meeting Law and Public Records on their website: Quick Guide to Vermont's Open Meeting Law <https://www.vlct.org/resource/quick-guide-vermonts-open-meeting-law> Public Records<https://www.vlct.org/resource/public-records-act-faq> Open Meeting Law FAQs<https://www.vlct.org/resource/open-meeting-law-faqs> Rules of Procedure for Municipal Boards, Commissions, and Committees<https://www.vlct.org/resource/vlct-model-rules-procedure-municipal-boards-commissions-and-committees> As relates to the above public records, the link that follows lands on the Vermont Secretary of State’s fee schedule for public records: Uniform Fee Schedule - VT Secretary of State<https://www.sec.state.vt.us/archives-records/certifications-fees/uniform-fee-schedule.aspx> Reappraisal Towns & Current Use Q: We are a reappraisal town and don’t want to duplicate our efforts. Should we do Current Use downloads now, even though we don’t have land size changes, value changes, etc. yet from the reappraisal? A: When there is a subdivision of property, sale of property or name change of property that is enrolled in Current Use, often the Current Use Department does not have this information until it is provided by the town. Once the department is aware of these changes, they are required to write a letter to the property owners to request a new application, change of ownership application, etc. and the owner is afforded a minimum of 30 days to report back. This process may take much longer than 30 days due to mapping needs, forester review, Current Use review, etc. Because of this timeline, it is crucial for Current Use to find out as early as possible about any of these changes. For reappraisal towns, this means that the values might not be correct yet, but at a minimum if you can complete the file for acreages, names, and updated SPANS, it will start the rest of the timeline moving sooner. myVTax Town clerks should now be completing their final recordings of transfers for the 2019 Grand List as well as reviewing their work queue for any PTTRs that may be ‘stuck’ and need to be submitted; these are the last of the sales that will be used for the upcoming 2019 sales study. If you have not begun validating your sales for the Equalization Study (those on your active work list) we encourage you to begin as soon as time allows. Please click below for the updated course materials used in this February’s training and, if you are having any issues with the process, contact your District Advisor. As always, we appreciate your assistance with this process! myVTax and Sales Study Training<https://tax.vermont.gov/sites/tax/files/documents/myVTax%20and%20Sales%20Study%20Training.pdf> Homestead Downloads Please continue downloading your Declarations on a regular basis, paying attention to business/ rental percentages as well as business use of outbuildings. Remember, any allocation changes in the homestead or housesite value are to be flagged for Change of Appraisal notices and require a comment. 32 VSA 4111(g)<https://legislature.vermont.gov/statutes/section/32/129/04111> Form HS-122 Download Instructions Fact Sheet<https://tax.vermont.gov/sites/tax/files/documents/HS-122InstructsForMunicipalitiesGB.pdf> http://www.nemrc.com/support/grandList/ You may also refer to your listers handbook for detailed instruction and scenarios beginning on page 59. Guide for Vermont Listers and Assessors<https://tax.vermont.gov/sites/tax/files/documents/ListerAssessorHandbook.pdf> Vermont Property Appraisal Certification Program The mission of the Vermont Property Assessor Certification Program is to encourage, promote, and provide educational opportunity and advancement for listers and assessors throughout the state. VPACP creates four levels of achievement (VPA I, VPA II, VPA III and VPMA). Each level has prerequisites and requirements, including levels of work experience and training. This is a voluntary program designed to encourage and recognize professionalism and competency in being a municipal assessing official. Education is a high priority for the Division of Property Valuation and Review (PVR). Listers, assessors, and other municipal officials who take advantage of these educational opportunities will have a better understanding of their responsibilities and will better perform the duties of the office. For more information and to apply, see the VPACP handbook<https://tax.vermont.gov/sites/tax/files/documents/VPACPHandbook.pdf> ________________________________ Current Use Land Use Change Tax and Lien Release Fees The 50% share of Land Use Tax and lien release fees for the period 12/11/2018 to 3/10/2019 have been recently disbursed to towns. If you have questions on the amount your town received, review the LUC lien releases that were submitted during the above time period. Additionally, your town treasurer will have received a letter a few days after the disbursement which details the lien release payments on the back side. If you still have questions, please call Elizabeth Hunt (802) 828-5860, option 2. LUCT – myVTax The lister’s letter notifying the land owners of the Fair Market Value (FMV) calculation for Land Use Change Tax purposes has been updated and corrected to reflect that the landowner should contact the lister, not PVR if they have questions on the FMV calculation; the date of the letter was changed to the be the FMV calculation date, not the date it was printed; and some minor grammatical edits were made. Fillable Forms If you get questions from the public about issues with our fillable forms, you can refer them to the following link for additional help and information. https://tax.vermont.gov/help-and-resources/technical-assistance#complete Current Use File The first exchange of the Current Use file for the 2019 tax year became available for download March 15th. Please review the file carefully and compare it with the applications that are still under review in eCuse. The Tax Department now automatically sends letters out to the buyers of property enrolled in current use, so hopefully the applications to transfer land will be in eCuse earlier for everyone’s review. Current use has begun approving applications for the 2019 tax year. You will receive an email letting you know that the approved application is available in eCuse. If you are looking for a Notice of Withdrawal (aka Notice of Discontinuance), those are in your myVTax. https://secure.vermont.gov/TAX/ecuse/ https://myvtax.vermont.gov/_/ NEMRC GL Support - Current Use Instructions<http://www.nemrc.com/support/grandList/Current%20Use%20NEMRC%20Instructions%202017.pdf> eCuse Completed applications for your upcoming 2019 grand list are available for recording in eCuse. These applications will support your knowing what changes are in the pipeline which helps facilitate quicker file exchanges, reaching 100% certification earlier and a smoother process for all. Town clerks should also be checking regularly for applications that have been approved and are awaiting recording. The helpdesk (802) 828-6844 is available for both listers and clerks for help with your password. eCuse login<https://secure.vermont.gov/TAX/ecuse/home> eCuse guide for town clerks and listers<https://tax.vermont.gov/content/guide-municipal-ecuse-municipal-service-user-guide-town-clerks-and-listers> online tools - eCuse & myVTax<https://tax.vermont.gov/municipal-officials/online-tools> Withdrawals/ Discontinuances Current use withdrawals are ongoing, processed through the myVTax application. You will be alerted via email when you have LUCT (Land Use Change Tax/Penalty) value requests in myVTax. Please log into your myVTax account as soon as possible where you will be asked to determine a value for the land being removed from the program. Please be mindful that by statute, listers/assessors have thirty (30) days to submit the completed form to the Director 32 VSA 3757(b)<https://legislature.vermont.gov/statutes/section/32/124/03757>. If you need more information about how to get into myVTax, how to value the land, or how to notify the taxpayer you should call your district advisor directly or (802) 828-6887 or (802) 828-5860 x 3 for the District Advisor helpline. If you need help with access to myVTax or password, you should call IT at (802) 828-6844. http://tax.vermont.gov/sites/tax/files/documents/VTaxGuide_LV314NavigationforListers.pdf http://tax.vermont.gov/sites/tax/files/documents/DeterminingFMVonWithdrawnCULand.pdf ________________________________ Education Opportunities PVR Listers Courses and workshops are live for registration! We hope to see you all soon! PVR April Solar & Cell Towers Training Date & Time: Tuesday April 16 9:00 a.m. – 4:30 p.m. · Rutland Holiday Inn, 476 Holiday Drive, Rutland Current Use Training Date & Time: Tuesday April 30 9:15 a.m. – 4:30 p.m. · Charlmont Restaurant, 116 VT Route 15W, Morrisville May Current Use Training Date & Time: Thursday May 2 9:00 a.m. – 4:30 p.m. · Killington Grand Resort, Snow Shed Lodge, 4763 Killington Road, Killington Grievance & Appeals, Best Practice Date & Time: Wednesday May 15 9:00 a.m. – 4:30 p.m. · Rutland Holiday Inn, 476 Holiday Drive, Rutland Data Collection (Please note full attendance for all four days is mandatory for certification) Date & Time: Wednesday & Thursday May 22 -23 9:00 a.m. – 4:30 p.m. Wednesday & Thursday May 29 -30 9:00 a.m. – 4:30 p.m. · Hilton Burlington Lake Champlain, 60 Battery Street, Burlington June Tips and Tricks for Office Organization Date & Time: Tuesday June 25 9:00 a.m. – 4:30 p.m. · Lake Morey Resort, 1 Clubhouse Road, Fairlee For the full list please click - Education program online registration<https://tax.vermont.gov/municipal-officials/certification-education-programs/online-registration> Please be sure to click ‘Submit’ after you have made your choice(s) NEMRC April Basic Grand List Webinar (2 hours) Monday April 8 & Wednesday April 10 Basic CAMA - MicroSolve Webinar (2 hours) Monday April 22 & Wednesday April 24 May Grievance/ Grand List Webinar (1 hour) Wednesday May 1 June Creating a New Entity Webinar Wednesday June 12 Registration for these trainings will be available at NEMRC<http://www.nemrc.com/> VALA Workshop 171 – IAAO Standards of Professional Practice & Ethics Date & Time: Friday September 6 · Middlebury Regional Emergency Medical Services Building, 55 Collins Drive, Middlebury Course 300 – Fundamentals of Mass Appraisals Date & Time: Monday – Friday September 30 – October 4 · Hartford Town Office, 171 Bridge Street, White River Junction Workshop 452 – Fundamentals of Assessment Ratio Studies Date & Time: Wednesday & Thursday October 23 -25 · Hampton Inn & Suites, 4519 Main Street, Manchester Center VALA Registration<http://www.valavt.org/educational-opportunities/> Grant Funding/ Reimbursement for Travel If you are independently taking courses related to assessment, please know that certain expenses related to training for municipal listers and assessors that are not PVR sponsored but are related to assessment may be reimbursed through the grant application process. This grant funding may also apply to related travel expenses to our sponsored trainings. Applications for grants must be preapproved prior to attending the training. To apply, follow the Course Funding link below. If you need assistance with this process, please contact (802) 828-6887. About the Program<http://tax.vermont.gov/municipal-officials/certification-and-education-programs-about> State-Sponsored Course List<http://tax.vermont.gov/municipal-officials/certification-education-programs/state-sponsored> Course Funding<http://tax.vermont.gov/municipal-officials/certification-education-programs/tuition-information> ________________________________ Help Desk & DA numbers PVR GENERAL HELP LINE (802) 828-5860 IT HELP DESK (802) 828-6844 District Advisors & Territories<https://tax.vermont.gov/municipal-officials/listers-and-assessors/district-advisors> DISTRICT ADVISOR HELP LINE (802) 828-6887 Barb Schlesinger (802) 369-9081 Nancy Merrill (802) 522-0199 Chris Landin (802) 449-7006 Nahoami Sainz (802) 828-6867 Christie Wright (802) 855-3897 Roger Kilbourn (802) 233-4255 Cy Bailey (802) 233-3841 Teri Gildersleeve (802) 855-3917 Deanna Robitaille (802) 323-3411 Please leave a message for your district advisor. However, if you need immediate assistance and are unable to wait for a return call please call (802) 828-5860, select option #3 and ask to speak to another district advisor that is available. ________________________________ Online Resources Lister Handbook https://tax.vermont.gov/sites/tax/files/documents/ListerAssessorHandbook.pdf Lister Task List https://tax.vermont.gov/sites/tax/files/documents/lister_calendar.pdf Property Tax Appeals https://www.sec.state.vt.us/media/258674/tax_appeal_handbook_2007.pdf https://www.vlct.org/municipal-assistance/municipal-topics/property-tax-appeals Assessment Toolbox http://tax.vermont.gov/municipal-officials/listers-and-assessors/assessing-property Assessing & Allocating Current Use Property http://tax.vermont.gov/municipal-officials/listers-and-assessors/assessing-property/current-use Documents & Forms http://tax.vermont.gov/tax-forms-and-publications/municipal-officials myVTax and eCuse http://tax.vermont.gov/municipal-officials/online-tools NEMRC Grand List Support http://www.nemrc.com/support/grandList/ NEMRC MicroSolve CAMA/ APEX Support http://www.nemrc.com/support/cama/ Please note that any response or reply to this electronic message may be subject to disclosure as a public record under the Vermont Public Records Act.