Dear Business Administrators and Principal Investigators,
After weeks of research, writing, internal reviews, and soliciting and processing stakeholder feedback, SPA has completed 3 procedures we consider critical for the effective financial closeout of a sponsored project. One of our main goals for these process documents was for them to be comprehensive, yet easy to read and to understand. We looked for and were thankful to receive feedback from University Business Advisors (UBA) and a number of Business Administrators.
The final versions, effective 5/03/19, of the following procedures are now available on the SPA website
Financial Closeout Procedure: https://www.uvm.edu/sites/default/files/Sponsored-Project-Administration/spa_financial_closeout_procedure.pdf
Final Financial Report Procedure: https://www.uvm.edu/sites/default/files/Sponsored-Project-Administration/spa_final_financial_report_procedure.pdf
Residual Balances on Sponsored Projects Procedure*: https://www.uvm.edu/sites/default/files/Sponsored-Project-Administration/spa_residual_balances_on_sponsored_projects_procedure.pdf
*Please note, the Residual Balances on Sponsored Projects Procedure replaces the University Operating Procedure (UOP) for Residual Balance Transfers on Sponsored Agreements, which has been retired from the University policy website.
The next installment of SPA EDU will include an overview of these 3 procedures. It takes place Thursday, May 9th 10:30 AM – Noon at Davis Center Room 417. Presentation slides will be posted on the SPA website at least 1 day prior to the seminar.
We look forward to seeing many of you there!
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With respect to the process documentation efforts for the 3 procedures just published, I would like to specifically acknowledge Tam Truong and Sue Lalumiere. We truly appreciate UBA’s support and everyone who provided feedback during this process.
Please let me know if you have any questions or concerns about these documents.
Have a great weekend,
Linda Serrantonio, CRA | Team Lead
Research Finance | Reporting
University of Vermont
Sponsored Project Administration
217 Waterman | 85 South Prospect Street
Burlington, VT 05405-0160
P: 802-656-4194 | [log in to unmask] | www.uvm.edu/spa/
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