Dear Business and Grant Administrators,

One of the big tasks facing departments and SPA financial analysts alike at the end of a fiscal year is resolving payroll errors.  As you know, payroll distributions with errors are not correctly accounted for in UVM general ledger.  The most common errors are caused by a chartstring not being entered at the department level; incorrect program, or purpose; the project end date has passed; the project is out of funding; or a new fiscal year has begun.  SPA reviews payroll errors after each pay period, as part of fiscal monitoring.  When we find issues with projects, we work to help departments resolve them in a timely manner, by communicating the issues at hand, and following up until errors are cleared. 

As we are currently at the end of FY 19, it is especially important to resolve any such errors right away.  Please monitor your emails that contain the title “Distribution Change Request.”  Additionally, we suggest logging into PeopleSoft HR to review those requests in your queue every day over the next two weeks.  

If you have questions or concerns with this note, please reach out to your assigned SPA Financial Analyst.

Thank you,

Linda Serrantonio, CRA | Team Lead

Research Finance | Reporting

University of Vermont

Sponsored Project Administration

217 Waterman | 85 South Prospect Street

Burlington, VT 05405-0160

P: 802-656-4194 | [log in to unmask] |


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