To:   UVM Faculty, Staff and Students

From:      Gary Derr, Vice President for Operations and Public Safety

Date:       March 13, 2020

RE:         Travel Restrictions

The United States Department of State 
and the Centers for Disease Control and Prevention 
<> issued a 
global health advisory to help slow the spread of COVID-19.  Effective 
immediately, *all university travel—international and domestic—is 
suspended until further notice for all faculty, staff, and students.* 
This action will apply regardless of the funding source/sponsor for the 

Exceptions to this ban will be made only in extreme circumstances. To 
request an exemption, a detailed rationale must be emailed to 
[log in to unmask]

Employees can still submit routine travel authorizations requests in 
anticipation that UVM travel restrictions are relaxed or cancelled. Any 
approval will occur at a later date.

All university-related travel reservations need to be cancelled 
immediately – whether charged on a personal credit card or a UVM 
purchasing card.

  * Hotels will generally cancel a reservation with no fee if received
    24 to 48 hours in advance of arrival.

  * Conference registrations are generally refunded if the conference
    holders are cancelling the event.Several conference are moving to an
    online format.

  * Unless the individual purchased a full-priced ticket, an airline
    will not provide a refund. They may, however, issue travel credit.
    The individual should confirm with the airline that they will not be
    flying, and that the travel credit amount is available for use for
    the next 12 months.

      * This credit will be in the name of the traveler and would be
        available for personal use. When documentation is provided that
        the travel credit was used for UVM business the traveler will be
        reimbursed if they purchased airfare with a personal credit card.

      * If purchased with a UVM PurCard the credit must be used for UVM

As of March 12, 2020, travelers returning from most of Europe 
China, Iran and South Korea should stay home and monitor their health 
for 14 days according to the Vermont Department of Health. You should 
call the Vermont Department of Health epidemiology and infectious 
disease staff at *802-863-7240* for monitoring information. If you have 
symptoms of fever, cough or difficulty breathing call your health care 

In addition, the university strongly encourages you to apply the same 
abundance of caution to personal travel. You should keep in mind the 
possibility of quarantine measures being introduced while you are 
traveling. These measures could affect both outbound and return travel.

Given the current situation, we have been in contact with students who 
are currently abroad, urging them to return to the United States as soon 
as possible.

As always, the health and safety of our community is of paramount 
importance. We will continue to provide regular updates and information, 
and the COVID-19 website 
( is a resource for latest policy decisions and 

Thank you for your support and partnership in these efforts.