Michael, this might not be quite what you are looking for, but when you set up a Teams meeting (or after it is scheduled), click on Meeting Options. From there you can set Who Can Bypass the Lobby (choices of Everyone, People in My Organization and Trusted Organizations, or People in My Organization), and Who Can Present (choice of Only Me, People in My Organization, or Specific People). Anyone who is not allowed to Present is a meeting Attendee. The attendees can view the meeting and interact via chat (or by turning on their camera/mic), but they cannot screenshare, mute other people's mics, or start/stop recording.
I've been setting class meetings so that my students are Attendees, to cut down on anyone accidentally clicking on something they shouldn't. For office hours meetings, I want the students to be able to screenshare, so I leave it set so that everyone can presnet.
Department of Mathematics & Statistics
University of Vermont
This is incredibly informative and should be helpful in my messaging to staff about Zoom. As a distributed IT staff member, I always appreciate seeing some of the thought process that goes into decisions made by ETS.
The one requested feature of Zoom that I didn’t see you address is hosting “Live Events” where an audience can join and view the meeting but not participate. While I know Teams has this feature, it seems as though it isn’t available to us. Is that something we don’t have a contract for? Is there a way to get access to this?
Data & Application Support Specialist
Division of Student Affairs | The University of Vermont
590 Main Street | Davis Center 204
Burlington, VT 05405
UVM is subject to the Vermont Public Records Act and communications to and from this email address, including attachments, are subject to disclosure unless exempted under the Act or otherwise applicable law.
People are doing their best in difficult circumstances to “go virtual,” and have been using the tools they have, the tools they know, the tools that are popular. This is understandable. And one very popular tool is Zoom.
Words from a retired colleague’s dad are ringing in my ears: “A man convinced against his will is of the same opinion still.”
Nevertheless, I think it’s worth sharing some reasons why Zoom generally should not be used for university business.
Microsoft Teams isn’t perfect; all software has bugs and limitations. But Teams does address most use cases at the university. And UVM has an enterprise agreement with Microsoft that describes rules for the handling of university data hosted in Microsoft’s services. This agreement includes stipulations that the data will be housed in Microsoft’s data centers in the North America region, for example, and we have legal recourse if the terms are violated.
I have also found that there are misconceptions about Teams’ capabilities that may lead people to seek an alternate solution.
Teams doesn’t support meeting with non-UVM people
It’s hard to invite people with Teams; Zoom is easy
There are lots of great features of Microsoft Teams, especially for meetings.
And outside of meetings, there’s shared editing of documents, KanBan style project management with Planner, more complex forms and surveys, and lots more
Microsoft is actively working on additional features that people are asking for, including Showing all participants on the screen. The Teams client is updated every two weeks.
All of this within a platform that is administered and supported centrally by ETS.
I hope that we IT folks are strongly encouraging our constituents to use Microsoft Teams over other platforms whenever possible. If you have clients with specific concerns or use cases, or even just questions about how to do something in Teams, please let us know.
I trust that everyone is working with the best intentions at heart. But there are very significant risks associated with using unsupported services, and specific concerns about using Zoom. Since we have a supported, viable alternative, please at least have the conversation with your Zoom-loving users.
I hope you all are safe and well,
Geoffrey Duke [He/Him]
802.656.1172 | Sr Systems Administrator | Enterprise Technology Services | University of Vermont