Good Afternoon,

Based on the feedback from SPA staff, departmental research administrators and PIs, SPA went through the process of revising our No Cost Extension (NCE) procedure. The main goal was to remove duplications, simplify, clarify, and cut unnecessary steps from the process.

I would like to thank the team of Deb Cannon, Sue Lalumiere, and Kerry Lavalette for assisting in this update and to those we collaborated with SPA central, departmental staff, and a group of academic unit business leaders. I am ready to share this new procedure with you as attached.

The main changes are summarized below.

Took out the Financial Analyst from the process. The request will now be handled entirely by the Research Administrator once it comes to SPA central.
Added several clarifications:
- Clarified effort commitment during NCE period does not need to remain at the original level unless specifically required by the sponsor.
- Clarified subaward section when the NCE extends active subawards.
- Took out cost share section; any additional cost share requests will be handled through a separate budget adjustment request as in all similar cases.
Updated several internal steps to reduce hand-offs as much as possible.
Updated PeopleSoft Award Expiration notification language to make it clear that no PI action is necessary if an NCE is in process.
Added the link to the NCE Request Template letter for easy access.

We will be updating this week all the necessary forms and procedures on the SPA website, and you can start using this new process immediately. Please know that any NCE’s in process under the old procedure will continue that path.

You can view any award modification in UVMClick, this will let you know where the NCE is in process and to whom you should follow up if necessary.

Feel free to reach out to myself or your assigned Research Administrator if you have any questions on the new NCE procedure.

Thank you,

Julie

Julie Macy | pronouns: she/her

Assistant Director | Team Lead | Signing Official

Proposal Submission | Award Administration

University of Vermont