Print

Print


You do not  give details of what you mean when you say that this physician wants
to "endow" a portion of your library's collection.  An endowment means that the
person is giving a sum of money where the interest is used for purchases in that
area.  If this is what you mean, then you probably need to get your administrator
and fund-raising/development office involved.  The sum needs to be large to make
the effort worthwhile because you would only be spending the income, not the
principal.  At one institution that I know of, there was a very large endowment for
books on one subject and the *ONLY* distinction for these books was a special
bookplate.
 
If this person is giving only a one-time donation, your idea of putting up a plaque is
okay, *IF* the money comes out of the donation and if other plaques have been
put up in the library before for this purpose.  Any work done in connection with
her donation should be paid for out of the donation itself.  If you have a standing
policy on donations, follow it if at all possible.  You should tell her that segregating
the books from the main portion of the collection means that they will not be used
and that it is contrary to normal library practice. Also, you are setting a precedent:
someone will later ask for the same thing for their pet topic.  For you and your
staff, segregating part of a collection is extremely labor-intensive.
 
Speak to your administrator and/or fund-raising/development office about this
proposal before you do *ANY* work on it.  You should also consider the
institutional connections of this physician has, something your fund-
raising/development office or administrator would know.  Keep track of any work
you do (including your sending of the original e-mail message and reading replies)
and plus your costs.  If you do get the money, bill your time at a consultant's rate,
not at your hourly rate as a librarian, as you are functioning as a consultant.
 
Good luck!
 
Ellen Rothbaum
Daniel Carroll Payson Medical Library
North Shore University Hospital
300 Community Drive
Manhasset, NY 11030
voice:  (516) 562-4324
fax:  (516) 562-2865
e-mail [log in to unmask]
 
PS:  Sorry about the format, I haven't mastered saving to a file and
sending information.