Hi from Hinesburg
We have all our cards filed chronologically with the rods
to keep them secure - (that way no one can remove them)
We file all liens, deeds , warr & mtg, that way
Also, the only board I take minutes for are the BCA
and the Board of Abatement.
Selectboard has their own secretary
Zoning, Planning have their own also

Take care
Mary Zuber

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> From: Vershire TAX <[log in to unmask]>
> To: [log in to unmask]
> Subject: Re: Index cards, other town boards
> Date: Tuesday, August 03, 1999 10:44 AM
>
> We're still in index books here, but I thought I would answer your second
> question.  I am not expected to serve as clerk on any boards except of
> course the BCA, but I have been appointed as the secretary to the
> Selectboard as well as their Administrative Assistant.  I do that work
> outside of my clerk/treas hours and am paid by the hour for it. Our
> Planning Commission has elected a secretary from within their ranks to
take
> minutes.  I am lucky here - we all get along and try to help one another
as
> best we can while still respecting each others duties.  I also feel that
I
> am new at this and I'm very happy that we have this network to discuss
> municipal matters.  Naomi, Vershire C/T
>
> At 11:56 PM 7/22/1999 -0400, you wrote:
> >I have two more questions for all of the hardworking town clerks out
there.
> > For those of you with card file indexes, how are your index cards
> >alphabetized?  It appears that the method in Marshfield has varied over
the
> >years.  When there are several cards for one person, it appears that
> >sometimes the cards were alphebetized according to the second line, and
> >sometimes all of the cards for one person are arranged chronologically
with
> >the most recent cards in front.  Is there a written standard procedure
that
> >I should know about?
> >
> >We are in the process of having rods installed in the cabinets to
prevent
> >people from removing the cards and putting them back in the wrong order,
so
> >this is a good time to put all of the cards in the proper order (as
> >time-consuming as that will be).  Has anyone done this recently?
> >
> >I am also wondering if other town clerks are expected to serve as the
clerk
> >for the various boards in town (Selectboard, Planning Commission, Zoning
> >Board of Adjustment)?
> >
> >Thanks once again for your help!  I am
> >
> >still new in Marshfield!
> >Bobbi Brimblecombe
> >