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Granted it's a somewhat different situation for us with .mil
addresses (departments have to go by the procedures Or
Else <g>), but we have a procedure that we usually find works
(before anyone says anything, I admit I'm generalizing here <g>)
for us, especially for accountable materials (which most medical
books are due to their high cost threshold).

In many cases (in situations where all orders go through a central
logistics/supply location) SOP is usually in place that all orders
MUST go through the library or else supply will not accept them.
Even for orders that are being placed with a department's own
funds as opposed to the library budget, orders still must route
through the library for an official chop by the library staff before
the request is accepted for submission to a vendor.

Perhaps the solution is to get with your hospital's supply section
(assuming that departments can't order directly themselves) & have
such a provision put in place -- either you go through the library or
your request is rejected, simple as that.

Bill @ Eglin

 ----------
From: Jameson School of Nursing Library

set-up. And it IS difficult  to organize and time consuming. If I've told
every department once how to order a publication properly, I've told them a
million times.

Every department is "supposed" to send their purchase request to me for
verification, to check for duplication and to record for future reference
and then I send it along to Purchasing to be ordered. Is that how it
actually happens 85% of the time? Not by a long shot. I've given
presentations at our Administrative staff meetings, sent memos, called
people directly and yet they still don't get the procedure right. What are
you gonna do?

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