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Is there any way you can change the purchase order form so that specific
instructions can be printed?  When forms tell you exactly what steps to
take, there is less likelihood of  deviation.  Of course, there still are
many people who don't read.

Carol McMillan
Western Career College
Pleasant Hill, CA  94523
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----- Original Message -----
From: Nichols William F Civ 96 MSGS <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, December 02, 1999 6:23 AM
Subject: Re: Centralized Purchases: Journals and books


> Granted it's a somewhat different situation for us with .mil
> addresses (departments have to go by the procedures Or
> Else <g>), but we have a procedure that we usually find works
> (before anyone says anything, I admit I'm generalizing here <g>)
> for us, especially for accountable materials (which most medical
> books are due to their high cost threshold).
>
> In many cases (in situations where all orders go through a central
> logistics/supply location) SOP is usually in place that all orders
> MUST go through the library or else supply will not accept them.
> Even for orders that are being placed with a department's own
> funds as opposed to the library budget, orders still must route
> through the library for an official chop by the library staff before
> the request is accepted for submission to a vendor.
>
> Perhaps the solution is to get with your hospital's supply section
> (assuming that departments can't order directly themselves) & have
> such a provision put in place -- either you go through the library or
> your request is rejected, simple as that.
>
> Bill @ Eglin
>
>  ----------
> From: Jameson School of Nursing Library
>
> set-up. And it IS difficult  to organize and time consuming. If I've told
> every department once how to order a publication properly, I've told them
a
> million times.
>
> Every department is "supposed" to send their purchase request to me for
> verification, to check for duplication and to record for future reference
> and then I send it along to Purchasing to be ordered. Is that how it
> actually happens 85% of the time? Not by a long shot. I've given
> presentations at our Administrative staff meetings, sent memos, called
> people directly and yet they still don't get the procedure right. What are
> you gonna do?
>
>